ICT Project Management For Grand Wines Ltd

SWOT Analysis

Discuss about the ICT Project Management Grand Wines Ltd.

The report depicts the importance of adopting manual database system to store and retrieve data from the database storage as per the organizational and consumer’s requirement. This particular report is based on the project that has been prepared for Grand Wines. In order to communicate instantly along with the consumers the sales representatives have decided to adopt wireless data entry device to manage the orders given by the consumers.

The manual system helps to resolve all the issues related to sales data, delivery delay, lack of stock data lost etc. A Wireless data entry device is needed to be adopted to mitigate these issues. The report will also propose the way through which the project can be prepared in Australian dollar 60000.00. The system will also minimize the estimated cost. The report will also represent a project charter and the objectives of project. In addition to this, different acceptance criteria, assumption, constrain and the lists of stakeholders are defined in this report. Additionally, the report will also prepare a communication plan for Grand Wines Limited.

SWOT Analysis

Conduct SWOT analysis giving 5 points each for S, W,O,T as per descriptions below to help project managers.

Strengths

1. Grand Wines Ltd has a wireless data entry device with 20 sales representatives.

2. To the company’s central sales database the instant communication along with the consumers has become possible.

3. Over all areas of NSW, the sales representatives operates. Around 400 independent wines and liquor stores are operated by the representative team.

4. The current sales orders are managed manually and after preparation of consumer copy the order detail is delivers to the sales department of the organization.

5. Wireless data entry device provides an inventory management system for the shipment of the ordered product.

Weakness

1. The manual management system is not beneficial from all the business perspectives.

2. Delay in delivery of a product, as in manual management system the orders does not enter to the system in time.

3. Lack of stock is another weakness of the Grand Wines Ltd.

4. Due to human error data might get lost from the data storage.

5. Due to improper delivery timing the consumers might be dissatisfied with the service given by the.

Opportunity

1. The business strategies and brand value developed by Grand Wines will help them to expand its business at a global range.

2. It will help to reduce the number of competitions that has been continuously occurring in Grand Wines.

3. Different kinds of offers are helping the organization to attract more number of consumers from various locations.

4. The inventory management system will help the organization to reduce different issues.

5. Data redundancy can be minimized after the adaptation of the Wireless data entry device .

Threats

1. Due to lack of management system the number of competitors is increasing at a rapid rate which is a major threat to Grand Wines.

2. During implementation of the new devices, licence adaptation might be another threat.

3. Lack of data recovery and backup resilience and disaster management is the biggest threat.

4. Budget analysis and economical allocation according to the requirements is a threat.

5. Inexperience among the employees is another threat.

Project Charter

Date:<today’s date>

Project Title:

Project Start Date:4 Jan 2016

Project End Date: < duration is 6 months, calculate the end date>

Budget Information:$50000.00

Project Manager: < Name>, < Email>,

Project Objectives:

In order to represent a proper project regarding the wireless data entry devices for Grand Wines Ltd the objectives that are needed to considered as follows:

· To install a wireless data entry device to communicate instantly along with the consumers.

· To implement integrated technology based solution to reduce risks that are related to Grand Wines

· To deliver products on time basically for consumer’s satisfaction.

· To implement a manual system where data can be easily stored and retrieved.

· To increase speed of the delivery system with all other additional requirements.

· To establish a proper communication among the employees of the organization and their consumers.

· To overcome the risks while implementing the project for Grand Wines.

Acceptance Criteria

The proposed project is needed to be successful from the organizational perspectives and in order to accept the project planning by the top managerial tem the following criteria should be possessed and those are as follows:

· The initial project planned by the project manager is required to fulfil all the criteria that are needed to gin commercial benefits from the marketplace.

· The project must hold the entire requirement that will help to ensure that the wireless data entry device is reducing the risks that are previously occurring in Grand Wines Ltd.

· The project should serve the requirement of the stakeholders in terms of project advertisement and project sponsor and sale representatives.

· The project should be completed within 6 months.

· According to the budget estimated the wireless data entry device should be installed within Australia dollar 60000.00.

· Depending on the consumer’s requirement appropriate outcomes will be other acceptance criteria.

· The wireless device installed for Grand Wine must have the capabilities of regular update rather it can be said that the software associated to the wireless data entry device should have all the required licence.

· Based on the needs of the consumers the system should be upgraded properly.

Assumptions and Constraints

In order to install a wireless data entry device for manual management of data in the database system of Grand Wines Ltd should gone through a proper feasibility study. The feasibility study will help the project manager to understand whether the project will be commercially beneficial for the organization or not. For a successful project implementation the project manager must make a cost benefit analysis to create a balance between the investment and outcome. The manager should also assume the different risks that might generate during the implementation period and in addition to that he or she must list all the risk mitigation techniques. The project is required to be completed within the give time period with all the required development criteria. The budget should not exceed the estimation. Along with the changing time period the wireless data entry device should go through proper up gradation technology. The team operating this particular device must have the capability to handle the device and technology oriented risks. The project sponsor should support the system before the implementation of the project plan.
The political, legal and the economical constrains are needed to be overcome by the project manager. During the installation of the wireless data entry device, the development team should consider all the limitation that is needed to be overcome by the organization. In order to reduce the amount of data redundancy, proper training and development program is required to be implemented for the members. If the members are unable to handle the data in a proper way then, it would be a major issue for Grand Wines Ltd.

Stakeholder List

Stakeholder No	Name and Signature	Role and Responsibility	Position	Contact Information
1	Executive director	The chief executive officer of Grand Wines maintains the entire functional management operational management system. Apart from this, the financial and commercial management including monitoring and control is served by the CEO of the organization.	CEO
2	Project sponsor	The economical rather budget oriented progress and estimation is monitors by the project sponsor of Grand Wines. The details of the complete project are controlled by the project sponsor.	Board of director
3	Project manager	The project developed for installing the wireless data entry device, under the guidance of the project manager of the organization. Whether the data system is capable to meet the requirement of the consumers or not are also monitors by the project manager.	Supervises the over project
4	Project analyst	After the feasibility study whether any changes are required to fulfil the needs or not are monitors by the project analyst.	Project management team
5	Business analyst	Whether the system is beneficial for the organization or not is monitored by the business analyst. He also collects rest of the information that are needed to beaded during the implementation of the project. For improvement if any changes are needed those are also suggested by the business analyst.	Business management team
6	Network engineer	The wireless data entry device is beneficial for the organization or not. According to the changing technological advances whether the network system is improved or not is monitored by the network engineer of the organization.	Network management
7	Executive Human resource manager	The executive of the human resource management team maintains the overall situation of the company. Mainly the department take care of the employees working for the company and for the projects well. In addition to this, if any problems are identified regarding the employees then those will be also handled by the HR management team.	Human resource management

Lessons Learned

From the past experiences it has been found that, the project of Grand Wines has helped to learn the role played by a project manager and human resources management team as well. The progress of the project and the background scenario of Grand Wines, give an idea of manual database management system.
The managers of this particular project make a SWOT analysis, to identify the strength, weakness, opportunity and threat. Only the authenticated users are needed to have the access to the database. The storage should be kept secured.

Charter Signoff

Communication Plan Template

Plan purpose – The project manager of the organization made the communication plan to connect the employees and the top managerial team of the organization. The communication system includes all the consumers of the organization. In order to implement the data entry device, the sales representatives and the stakeholders are needed to be communication properly with each other.

Change management- For the successful implementation of the project proper planning along with appropriate change management are needed to be implemented by the organization. The project manager of the organization also controls and monitors the entire process. According to the changing need of the consumers proper work flow management and proper adaptation of technologies are needed to be acquired. The data stored in the database of the system, should keep secured in terms of project Gantt chart.

Meeting agenda – In order to create a proper communication among the top management team and consumers of the organization proper planning is needed to be adopted. Not only this but also upward, downward and horizontal communication is needed to be maintained properly. In addition to this, invoice or feedback management is also required among the team members. In order work in a team co ordination and trust is needed. For successful implementation of the planning proper meeting programs are needed to be arranged between the project manager and the other stakeholders.

Stakeholder	Information to be shared	Frequency of information exchange	Location of information exchange	Purpose of communication	Mechanism for communication
Project manager	Requirement for project development	Monthly	Meeting room	Information sharing	Meeting and email
It manager	Current status	Monthly	Conference room	Suggestion on network management	Meeting and email, face to face chatting
Financial manager	Budget estimation	Monthly	Conference room		Meeting and email and , face to face chatting
Human resource department	Employee management	Daily	Conference room, meeting room and employee cabin as well.	Feedback from the employees and from the consumers as well to meet the requirement of the clients	Meeting and email and , face to face chatting
Project sponsor	Monitoring	Monthly	Conference room, meeting room	Monitor the work flow of the entire system.	Meeting and email and , face to face chatting
Project analyst	Current status of the organization	Daily	meeting room	Before final implementation a prototype is needed to be executed.	Meeting and email and , face to face chatting

Conclusion

From the overall discussion it can be concluded that, the report has mentioned the features that are needed to be adopted by the project manager to implement a successful project. The report has mentioned the strength, weakness, opportunity and threat of the Grand Wines Ltd. Appropriate analysis of communication planning that is needed to develop the project is also mentioned. In addition to this, it has also mentioned that, the organizational need responsibilities of the project manager as well. Apart from this, the risks that are needed to be mitigated by the system are also considered by the project manager. In the estimated budget whether the wireless data entry system can be adopted or not is also mentioned in this report.

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