Question:
The new duration of task 2.10 and 2.11 has become 2 weeks. The overall duration of the project is same as the addition of resources have decreased the duration of those particular tasks only. The overall impact on the project duration is none as all over project durations remained for 148 days only from Mon 05-02-18 to Tue 04-09-18. It is because the tasks 2.10 and 2.11 are not one of the critical tasks and hence, the change in their duration has not affected the overall project duration
The tasks (2.4 and 2.9) can be reduced for completing the project the project 10 days earlier. Both the tasks have to be reduced by 1 week to complete the project 10 days earlier than the present duration. The tasks are carried out by Software Engineer and there is only resource is allocated for the tasks so the duration of those tasks can be easily reduced by allocating additional resource.
- Solving the issue of resource over allocation
|
WBS |
Task Name |
WBS Predecessors |
Duration |
Start |
Finish |
Predecessors |
|
2.9 |
2.9 Software development |
2.8 |
6 wks |
Fri 23-03-18 |
Tue 08-05-18 |
28 |
|
2.10 |
2.10 User interface development |
2.8 |
2 wks |
Fri 23-03-18 |
Mon 09-04-18 |
28 |
|
2.11 |
2.11 Database development |
2.8 |
2 wks |
Fri 23-03-18 |
Mon 09-04-18 |
28 |
|
7.1 |
documentation plan |
2.8 |
1 wk |
Fri 23-03-18 |
Thu 29-03-18 |
28 |
The resource over allocation is resolved by following the steps as mentioned below:
- Go to àResource Tab
- Now click on àLevelling options in the “Level” ribbon which opens a pop-up window as below:
- Then click on à“Level All”
- Now levelling of resources is completed.
- Impact on overall project duration and end date
The overall project duration has increased from 148 days to 149 days that means the project is will require additional 1 days to complete. The resource over allocation has been resolved by levelling only within the available slack which means that that no additional resource has been added to the schedule. Hence, the project duration has increased by 01 day means that it will complete on Wed 05-09-18 assuming it starts on Mon 05-02-18.
|
MEMO Synthesys Informatics To: Ms. Horsell (Director of Marketing and Portfolio Management) Cc: From: <<name of the student>> (Project Manager) Subject: Conveying the Project Completion date along with justification of time required and the overall cost expense required in the project Date: 23rd December, 2017 Introduction: The memo has been made for providing the expected project duration and the completion of the project of The MDC Project. It would also provide an explanation of the time required for the activities of the project. The memo would also provide some recommendations for managing the project schedule as required. The final section of the memo would provide cost estimation for the labour resources utilized for the project completion. i. The expected completion date of the project (assuming it started on 5th February, 2018) is Wednesday 05 September 2018. The duration of the project is 149 days. ii. The Software development, activities related to electronics, activities related to mechanics, and prototype I and II build up took collectively 50 days resulting in 149 days for the completion of the project. Since the number of the days are 149 for the completion of the project, the number of days can be reduced by, · Increasing the number of resources used in the project · Decreasing the critical task durations for decreasing the project duration iii. The estimated direct labour costs for the project is presented as below:
Close: Please send me your feedback and comments by 6th January, 2018, so that any required changes in the plan can be done before initiation of the project on 5th February, 2018. Kind Regards, <name of the student> Project Manager |
The project can be completed successfully in the estimated time and budget by following the mentioned steps,
- Project Details Finalization
- Clear Expectations are set from the start
- Right team and system are selected
- Milestones are defined properly
- Evaluation of the project and implementation of the Project Management Principles
Overall Duration of the project: 138 days (it reduced from 149 days to 138 days i.e. one day)
End Date of the project: 21/08/2018
Direct Labour Costs for the project: $330,200
|
Change |
Impact on Project duration (Longer / Shorter / No Impact |
By how much |
Explanation |
|
Adding 1 EE and 1 ME to prototype build 1&2 |
Shorter |
1 day |
Allocation of new resources the work overload reduced to 2 days |
|
Change in duration of 5.1 |
No impact |
Unchanged in terms of duration |
This happened as the resources work per day is same. This means the amount of work has increased but the working duration of resources is same. |
|
Change in duration of 4.7 |
No impact |
Unchanged in terms of duration |
This has happened as the resources work per day is same. This means the amount of work has increased but the working duration of resources is same. |
|
Change |
Impact on Direct Labour Costs (More / Less / No Impact |
By how much |
Explanation |
|
Adding 1 EE and 1 ME to prototype build 1&2 |
More |
$4,426.67 |
Added two resources to both prototype build 1 & 2 |
|
Change in duration of 5.1 |
No impact |
Unchanged in terms of Cost |
No resources has been added |
|
Change in duration of 4.7 |
No impact |
Unchanged in terms of cost |
No resources has been added |
The baseline has been set for the project by following the steps as below:
- Click Project> Set Baseline > Set Baseline.
- The baseline has been selected.
- Click entire project for updating the status of tasks.
- Status date
The status date for the project is chosen to be 25 May 2018 and according to that the project is completed 9%.
- Status data
- Project Status Report
Project Name: The MDC Project Status Report: #08
Project Manager: <<name of the student>>
<<name of the student>>
<<name of the student>>
<<name of the student>>
Status as of: 25/05/18 End of Week: 16
|
PV |
EV |
AC |
SV |
SPI |
CV |
CPI |
BAC |
EAC |
VAC |
|
$252,400.00 |
$35,600.00 |
$32,400.00 |
$216,800.00 |
0.14 |
$3,200.00 |
1.1 |
$330,200.00 |
$300,520.43 |
$29,679.57 |
The project is developed to design a new method of production of the prototype along with software, hardware, and mechanical component alignments. The project comprises of four parts namely electronics, mechanics, software, and prototype designing. The expected completion date of the project (assuming it started on 5th February, 2018) is Tuesday 21 August 2018. The duration of the project is 149 days. The Software development, activities related to electronics, activities related to mechanics, and prototype I and II build up took collectively 50 days resulting in 149 days for the completion of the project. The schedule variance of the project as on 25th May, 2018 demonstrates that 86% of the MDC project is still left to be completed.
|
Milestone |
Description |
Week scheduled (baseline) |
Date scheduled (baseline) |
Week & date Reached |
|
M1 |
Concept review |
1 |
Mon 05-02-18 |
1 (Reached) |
|
M2 |
Designs Complete and Reviewed |
21 |
Thu 08-03-18 |
5 (Reached) |
|
P1 |
P1 Prototype-build start |
4 |
Mon 23-04-18 |
Never reached |
|
P2 |
P2 Prototype-build start |
11 |
Thu 07-06-18 |
Never reached |
|
M3 |
Final Design review |
29 |
Fri 13-07-18 |
Never reached |
|
M4 |
Launch review |
34 |
Fri 17-08-18 |
Never reached |
|
B1 |
P1 prototype build booking |
8 |
Fri 23-03-18 |
7 (Reached) |
|
B2 |
P2 prototype build booking |
17 |
Fri 11-05-18 |
14 (Not reached) |
|
B3 |
Type Approval (TA) |
27 |
Tue 01-05-18 |
13 (Not reached) |
Answer:
The Milestones P1, P2, M3 and M4 are never reached as they are scheduled after 25/5/18 means that it has been set as the status date for progress reporting. The status date helps to determine the % work completed by the mentioned date. The milestones P1, P2, M3 and M4 starting date is beyond the status date hence, those have been marked as “Never reached”.
Planned finish date (from Gantt chart): Tue 21-08-18
Current estimated finish date (from tracking Gantt chart): Fri 17-08-18
The planned cost to date: $330,200.00
The actual cost to date: $32,400.00
The earned value to date: $35,600.00
Schedule Variance: (-) 86%
The project is working on schedule as expected and it is estimated that the project would be completed in the estimated time duration.
The schedule variance of the project as on 25th May, 2018 is (-) 86% which means that 86% of the MDC project is still left to be completed.
The actual cost to date: $32,400.00
The earned value to date: $35,600.00
Cost Variance: $3,200.00
The project is working on expected budget as expected and it is estimated that the project would be completed in the allocated time budget.
The cost variance of the project as on 25th May, 2018 is 1.1 and hence it means that the MDC project is progressing well and it is under budget.
References
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Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.
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