Project Background
As stated by Kerzner and Kerzner (2017), the project management hold a critical role for forming the successive alignment of the activities favouring the alignment of the successful project activity completion. The formation of the operations favouring the alignment of the successful project completion and development is helpful for aligning the development of the operations. The intrusion of the activities would also help in forming the completion of the project.
The following assignment had been made considering the elements of project ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’. The assignment would include the Project Initiation Document involving the initial budget information and time scales, Gantt chart representing the project schedule, fully developed risk register, and a short report to the project sponsor.
Project Background: The project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ is developed for refurnishing the teaching rooms. The Queen’s building of Roehamption University requires re-modification as it has become very old. The completion of the project would be dependent on the alignment of the successful alignment of the operations favoring the involvement of the successive development of the activities. The involvement of the construction activities was dependent on the alignment of the activities of the project. The refurbishment of the teaching rooms would include cleaning the teaching rooms, fixing the electricity lines, fixing the damps and breaks on the walls, windows and doors are fixed, painting the walls, seats, tables, and desks are added, new fans, lights, and switches are added, and fire extinguishers are re-added activities.
Aims: The project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ has the aims of refurbishment of teaching rooms so that effective alignment of the activities would favor the increment of the construction activities. The deployment of the operations would also be helpful for forming the allowance of the activities for construction of the project activities. The fixing of walls, floors, and electric lines, painting walls, and addition of seats, tables, chairs, desks, fans, lights, switches, and fire extinguisher are also the aims of the project.
Objectives: The objectives of the ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ project are,
- To refurbish the teaching rooms of Queen’s building of Roehamption University would be dependent on the construction project management
- To use principles of project management for developing project plan and documents for aligning the formation of the operations
- To utilize the successive alignment of the activities favoring the management of the operations
Scope: The project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ would be deployed for listing the alignment of the operations of construction activities. The scope of the project is,
In scope of the project: The project plan, construction activities, fixing of walls, floors, and electric lines, painting walls, and addition of seats, tables, chairs, desks, fans, lights, switches, and fire extinguisher are all in scope items of the project.
Aims
Out of scope of the project: The communication plan, scope change management, and control implementation plan are out of scope items for this project.
Deliverables: The deliverables of the project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ include,
- Fixed Windows, Doors, and Walls
- Repainted Walls
- Addition of new seats, tables, chairs, desks, fans, lights, switches, and fire extinguisher
- Final project Plan
Constraints: The time, budget, and scope of the project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ to refurbishment construction activities would act as the main constraints of the project.
Assumptions: The assumptions of the project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ would include the completion of the project in estimated time duration, accumulation of the resources required for the project completion, and keeping the quality of operations as required by the client.
Risk Analysis: The identified risks of the project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ are,
- Human Accidents and Sickness
- Equipments Failure
- Climatic Hindrance
- Power Failure
- Collapsing of Structure
- Cost Over Run
- Excess Time Consumption
- Complaints from Local Community
- Quality issues in raw material
- Client Disagreement
Key Staff and Stakeholder Analysis: The project team for the project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ would include the following team members,
- Analyst
- Project Manager
- Documenter
- Planner
- Workers
- Contractor
- Electrician
- Painter
The stakeholders of the project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ would include,
- Investors
- Client
- Steering Committee
- Teachers and Students of the University
- Project Manager
- Contractor
Timescales: The expected timescale for the project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ is shown in the table below,
|
WBS |
Task Name |
Duration |
Start |
Finish |
|
0 |
Teaching rooms refurbishment of Queen’s building of Roehamption University |
80 days |
Mon 5/7/18 |
Fri 8/24/18 |
|
1 |
Project Initiation |
20 days |
Mon 5/7/18 |
Fri 6/1/18 |
|
2 |
Project Planning |
14 days |
Mon 5/14/18 |
Thu 5/31/18 |
|
3 |
Execution Phase |
60 days |
Mon 6/4/18 |
Fri 8/24/18 |
|
4 |
Project is Closed |
0 days |
Wed 8/22/18 |
Wed 8/22/18 |
Table 1: Timescale for the project
The Gantt chart for the project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ is shown in the diagram below,
The risk register for the project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ is given below,
|
Ref No. |
Risk Name |
Risk description |
Probability (P) |
Severity (S) |
Impact (P*S) |
Mitigation Strategy |
|
#000201 |
Human Accidents and Sickness |
The human accidents and sickness is resulted when the human fell while working at the construction site or fell ill due to climatic change. |
Possible (3) |
Critical (5) |
15 |
Avoid |
|
#000202 |
Equipments Failure |
The failure of equipments would be resulted when the machines and tools would wear out and it becomes obsolete for being used at the project. |
Possible (3) |
Major (4) |
12 |
Reduce |
|
#000203 |
Climatic Hindrance |
The change in climatic condition would result in forming the major issues in carrying out the project activities. |
Unlikely (2) |
Major (4) |
8 |
Accept |
|
#000204 |
Power Failure |
The power failure is another technical issue that would tend to form the issues in aligning the development of the operations,. |
Negligible (1) |
Moderate (3) |
3 |
Accept |
|
#000205 |
Collapsing of Structure |
The collapsing of structure is another major factor that would tend to demolish the constructed parts due to any error in construction phase. |
Unlikely (2) |
Critical (5) |
10 |
Transfer |
|
#000206 |
Cost Over Run |
The excess spending of budget would result in forming the issue of cost over run and in this problem the costs of the project would be exhausted. |
Likely (4) |
Major (4) |
16 |
Avoid |
|
#000207 |
Excess Time Consumption |
Due to any issue of problem, the consumption of the time for the project would be increased and it would result in delay of activities. |
Likely (4) |
Moderate (3) |
12 |
Reduce |
|
#000208 |
Complaints from Local Community |
Due to construction activities a huge amount of waste and noise would be generated. The locals might complain for the noise and dust generated due to construction activities. |
Possible (3) |
Minor (2) |
6 |
Accept |
|
#000209 |
Quality issues in raw material |
The bad quality of materials for the project would result in forming the major issues in the completion of the project |
Possible (3) |
Major (4) |
12 |
Reduce |
|
#000210 |
Client Disagreement |
The disagreement of the client on the final deliverable is another major issue of the project. The implication of the operations would also tend to form the issue in implementation of the final project deliverable. |
Unlikely (2) |
Critical (5) |
10 |
Transfer |
|
Sponsor Report- Teaching rooms refurbishment of Queen’s building of Roehamption University |
|
Introduction The role of risk management holds an integral role for the deployment of the activities favouring the deployment of the improved operations. Risk management holds an integral role for aligning the factors of risk and forming mitigation strategies for supporting the deployment of the effective operations for the organization. The risk management is also helpful for supporting the deployment of the operations favouring the management of the successive integration of the improved operation development. The project of Teaching rooms refurbishment of Queen’s building of Roehamption University is a construction project and it would involve the implication of the successive risk mitigation strategies so that the project can be successfully mitigated. The formation of the operations would also be helpful for forming the deployment of the risk assessment. The use of Prince2 methodology is helpful for overcoming the deployment of the project activities. |
|
Importance of quality risk management The quality risk management is helpful for analysing the risk factors that are associated with the deployment of the successive improvement operations. The quality risk management holds an integral role for the project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’. The benefits of implying quality risk management are, Improved efficiency: The major benefit of using quality risk management holds an integral role for increasing the performance of the operations of the project. The development of the activities favouring the implication of the effective functions would help in easing the operations of teaching rooms refurbishment. Work Safety: The work safety would be implied for forming the utilization of the activities supporting the implication of the operations favouring the alignment of the activities favouring the effective work safety modulation. The construction project would require the work safety implication so that the refurbishment can be done while the workers would stay in safe working environment. Efficient Resource Distribution: The efficient distribution of the resources is a major factor that would be helpful for using the implication of the distribution of the resources would be eased by the use of the project operations. The utilization of the improved resource analysis would be helpful for listing the modification of the teaching rooms. |
|
Potential Impact of ignoring risk management processes The risks in construction project can result in forming major hindrance in forming completion of the project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’. The problems of ignoring the risk management process are, Absence of Project Monitoring: The absence of project monitoring is a major factor that would form the impact on the development of the project completion. The project of refurbishment would require the constant monitoring for construction activities. The ignorance of monitoring would result in forming the problems of completion of the project. The slackness in monitor would result in forming the issues of the project completion. Issues in health and safety: The construction activities of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ project would require the assurance of health safety for the workers involved in the project. It is possible that due to the ignorance of safety facilities would result in forming the major hindrance in completion of the activities of the project. |
|
Critical Analysis of Prince2 methodology According to Demirkesen and Ozorhon (2017), the Prince2 methodology is an innovative methodology for managing the progress of the project. The term Prince stands of Projects in controlled environment and it is a process based methodology that is structured for overcoming the issue of disasters in the project operations. The implication of the effective management of the operations for listing the deployment of the operations. The Prince2 framework for the project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ would involve the inclusion of the elements of organized and control planning, organized and control execution, and controlled closure. Prince2 have a series of processes favoring the involvement of the activities so that improved operation can be implemented (Kuchta and Ptaszynska 2017). Prince2 forms a single common goal for all the stakeholders of the project and it would narrow down the scope in detail so that all the activities can be aligned successfully. |
|
Conclusion Hence, it is evident from the report that the risk management is very crucial for the ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ project completion. The quality risk management would ensure that the activities would be aligned for overcoming the probability of developing the finite solution to the appropriate deliverance to the project. The implementation of the successive risk assessment would also be helpful for listing the factors that would harm the project and kitchen refurbishment. The quality risk management is a must for the alignment of the operations favouring the deployment of the operations for the ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ project. |
|
Recommendations Some recommendations for effective risk management of the project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ is given in below, Use of Risk Management tools: Risk management tools risk priority matrix and risk assessment matrix would be helpful for forming the development of the activities favouring the alignment of the improved operational development. Implementation of Quality Management Process: The implication of the quality management is a major factor that would help in forming the alignment of the quality assessment for the construction activities of teaching rooms refurbishment. |
Conclusion
It can be concluded from the report that the project of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ had been developed by aligning project management principles and operations. The implementation of the project initiation report had tended to form the use of the tools like project initiation document, risk management strategy, project schedule, and a short report for the project sponsor. The project initiation document had included the elements of project background, project definition (aims, objectives, scope, deliverables, constraints, and assumptions), risk analysis, key staff and stakeholder analysis, and timescales had been represented. The Gantt chart had been made for showing the project plan of ‘Teaching rooms refurbishment of Queen’s building of Roehamption University’ and it would also be helpful for aligning the use of the effective operation development. The risk register developed has shown 10 risks of the project. The risk management strategy was developed for easing the flow of successive integration of the operations for the project.
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