Auditable Categories And Audit Plan For Barwon Health Project Tender

Gantt Chart

WBS # Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Task & Subtask
1	2	3 Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	4	5	6	7	8	9	10
1	Planning of the project	————
1.1	Analysing requirements of storage and computer infrastructure	—
1.2	Feasibility analysis		—
1.3	Analysing project risks		—
2	Hyper Converged Infrastructure			————
3	Virtual Desktop Infrastructure			————————
4	– Microsoft SQL Cluster/Farms				————————————
4.1	Incorporate design, build and deployment				—————
4.2	Taking the design considerations						——————
5	VDI Handover, Testing and Post Implementation								—————
6	Testing of the operations									——
7	Training										—
8	Review of the project plan											—

Task & Subtask	Milestone Status	PV	EV	AC	Variance %
Schedule	Cost
Planning of the project	Completed	100	100	100	0	0
Analysing requirements of storage and computer infrastructure	Completed	25	25	25	0	0
Feasibility analysis	Completed	50	50	50	0	0
Analysing project risks	Completed	25	25	25	0	0
Hyper Converged Infrastructure	Completed	50	50	55	0	-5
Virtual Desktop Infrastructure	Completed	50	50	40	0	10
Microsoft SQL Cluster/Farms	In progress	70	40	110	-30	-70
Incorporate design, build and deployment	Completed	30	30	50	0	-10
Taking the design considerations	In progress	40	10	60	-30	-50
VDI Handover, Testing and Post Implementation	Not started	90	0	0	-90	0
Testing of the operations	Not started	40	0	0	-40	0
Training	Not started	50	0	0	-50	0
Review of the project plan	Not started	5	0	0	-5	0
Task Totals		455	240	305

EAC = It is expected to total cost of completing all work expressed as the sum of the actual costs to date and the estimate to complete.

= $(625,000/71)

= $880281.69

The impact of cost on this particular project work is as follows:

Financial risks: The total cost for this project is $625,000 whereas the estimated cost to complete is $996,094. Therefore, the Barwon Health Project faces of financial issues due to increase into project budget.

Increase in maintenance cost: The cost required to maintain the Storage and computer infrastructure for Barwon Health Project is more as compared to assumed budget. The result is that the project faces difficulty into providing of maintenance services.

Increase into project budget: The project manager requires total budget of $996,094 to complete the plan properly with concerning all the requirements of project. The problem is that it is more than assumed budget. Due to increase into project budget, the health service faces of financial challenges.

The S-curve for Barwon Health Project is as follows:

Forecast completion date = the completion date for the project is 2^nd April, 2018. It is seen that schedule baseline is required to get proper accuracy with estimation which is made for the project. The project performance is done by getting proper analysing of schedule variance which is required to estimate the project completion time. Accuracy of estimator is done by performing schedule baseline to record estimate as compared to actual outcomes.

Milestone Task	Scheduled Completion	Projected Completion	Actual Completion	Issues
Planning and staffing project	37 days	37 days	37 days	N/A
Hyper Converged Infrastructure	25 days	25 days	25 days	N/A
Virtual Desktop Infrastructure	30 days	30 days	30 days	N/A
Microsoft SQL Cluster/Farms	50 days	50 days	80 days	Extra time is required to incorporate design, build and deployment, and taking the design considerations due to improper doing of Microsoft SQL Cluster/Farms.
VDI Handover, Testing and Post Implementation	30 days	30 days	120 days	More time is required to complete this phase as estimation into planning phase is not done properly.
Testing of the operations	45 days	45 days	85 days	Due to increase into testing operations, extra time is required to complete this testing phase.
Training	15 days	15 days	65 days	The workers are required more time to become familiar with development of storage and computer infrastructure. Therefore, extra time is needed to train them.
Review of the project plan	30 days	30 days	35 days	Extra 5 days are required to review the project plan properly for meeting with client’s requirements.

Current Problem	Potential Impact	Corrective Action
Improper testing of the storage and computer infrastructure	When there is improper testing of the storage and computer infrastructure operations, then various technical issues are raised in Barwon Health Project.	Proper testing operations should be done so that there are no such technical challenges.
Improper training to the staffs of health services	Due to improper training facilities, the workers are not able to work perfectly for providing a better storage and computer infrastructure to Barwon Health Services.	Proper training plan is done after the management team identifies the training requirements. The staffs should be trained as per required skills and expertise needed for the project.
Improper estimation of budget	Various financial issues are faced by Barwon Health due to increase of budget than the estimated one.	Budget plan should be prepared to analyse the market.
Improper implementation of Virtual Desktop Infrastructure	Implementation of infrastructure is not properly done due to technical issues done.	Before working into the project, implementation plan is done with consisting of various project activities.

Part B

Project Controls Report

Project name: Barwon Health Project Tender- Storage and computer Infrastructure

Date: 10/4/2018

Project ownership: Project Manager

Prepared by: (Please fill)

Distribution list: (Please fill)

Controllable Category	Item	Applicable PMBOK Knowledge Area(s)
1.	Deliverables	1.1	Commissioning of storage and computer infrastructure	The commission work of the health services should be fixed as per estimated schedule and budget.
1.2	Testing of the infrastructure work	All the operations for heath project should require testing properly so that the project should complete within planned time.
Proper testing plan should be implemented into the project organization.
1.3	Implementation of the storage and computer system	There should be proper design, build and deployment of the virtual desktop infrastructure.
There should be proper implementation of Single sign-on (SSO) into the proposed infrastructure.
2.	Configuration	2.1	Communication	Among the project team members, there should be proper communication plan to interact with each other.
A technical engineer is hired to configure the system properly.
2.2	Hardware	A proper hardware should be selected such that configuration control to complete the process is done perfectly.
All Hyper Converged hardware that comprises the solution must exist on the current VMware HCL.
2.3	Software	Proper software should be selected such that configuration control to complete the process is done perfectly.
The Hyper Converged system must be able to generate SNMP alerts for monitoring software.

3.	Status accounts	3.1	Work packages	It comes under control of the accounts for the project plan.
There should require of well planned project budget in details.
3.2	Planning packages	It should consist of scope, schedule and time phased budget in details.
3.3	Accounts planning	There should include of work and planning packages.
There should be achievement of budget backup where it is required along with project objectives.
4.	Logs	4.1	Risk register log	A risk register along with action plan is done to mitigate the possible project risks.
4.2	Team management log	There should be proper management of team members.
Stakeholder analysis is to be done properly to identify the project team members.
4.3	Monitoring log	All the issues are to be monitored and captured properly.

5.	Issues	5.1	Budget	A proper budget plan is done before starting to work into the project. The project manager should estimate proper resources for the plan.
5.2	Lack of communication	Communication plan is required to interact with all the project team members.
Meetings are scheduled on weekly basis to discuss the issues raised into the project.
5.3	Improper training	Proper training plan is scheduled for the project so that all the unskilled employees should get proper training as per project requirements. There should be certified vendor based training for minimum x 2 technical ICT staff.
Training must be provided to named staff for all aspects of Configuring and administering the Appliance, nodes and storage.

Configuration Item	Procedural Outputs
Configuration Control Level	Coding System Used	Baseline Used in this project	Status Accounting Periodicity	Verification and Audit Review Period and Level of Detail
1.1	Communication	This particular item is released.	Infrastructure as code	It is allocated baseline	There is some list of change requests into the configuration items.	14 days
1.2	Hardware	Work into progress	Infrastructure as code	It is functional baseline	There is list of configuration items which are comprised of baselines.	15 days
1.3	Software	Work into progress	Infrastructure as code	It is functional baseline	There is list of configuration items which are comprised of baselines.	10 days

2.1	Contractors	Work into progress	Not applicable	Others	There is list of configuration items which are comprised of baselines.	12 days
2.2	Location	It is uncontrolled.	Infrastructure as code	Others	There is some list of change requests into the configuration items.	15 days
2.3	Documentation	This particular item is released.	Not applicable	It is development baseline	There are list of deficiencies which are being identified by the configuration baselines.	10 days

Controllable Category	Item & Explanation	PMBOK Knowledge Area
Input	Tool & Technique	Output
1. Deliverable	1.1 Commissioning of storage and computer infrastructure	It consist s of storage and computer infrastructure which are required to be commissioned.	Managing of the technical stages	There is proper commissioning of the infrastructure.
There is proper managing of the technical stages to commission the infrastructure on proper time as the team members are taking of proper decisions to precede the health project.
1.2 Testing of the infrastructure work	The operations which is required to test.	Managing the technical stages	The operations are accurately tested.
There are management of the technical stages which are required to be tested properly to complete the work on time.
1.3 Implementation of the storage and computer system	There is proper implementation of the storage and computer system.	Balancing of the number of stages.	There is proper implementation of the storage and computer infrastructure.
Due to balancing of the stages, the cost related to implementation of infrastructure is being reduced.
2. Configuration	2.1 Communication	Configuration process	End stage assessment	Proper communication methods are used to discuss the configuration to complete the project on time.
The end stages are identified as it is used to review the configuration to be completed.
2.2 Hardware	Hardware system	There are proper approval of the stages	The hardware materials are to be configured properly.
Proper approval is required from the project manager to control the items as it helps to take proper decisions to carry out the hardware configuration.
2.3 Software	Software system	There are proper approval of the stages	The software materials are to be configured properly
Proper approval is required from the project manager to control the items as it helps to take proper decisions to carry out the software configuration.
3. Status Accounts	3.1 Work packages	There are gathering of the work package items.	End stage assessment	Proper identification of work packages.
The end stage assessment is used to review that work packages.
3.2 Planning packages	There are gathering of the planning packages.	Decision making	Proper gathering of the planning packages.
Decision making controls are used to ensure that the project should move into next step.
3.3 Accounts planning	There is proper controlling of the plans.	End stage assessment	Proper controlling of the accounts plan.
The end stage assessment is used to review that accounts planning.
4. Logs	4.1 Risk register log	Types of risks	Decision making	Risk register, risk management plan is required.
Decision making is used to decide the impact, probability and impact of the project risks.
4.2 Team management log	Proper management strategy	Stage approval	Proper managing of the project team
Stage approval is used for managing the team to reduce time and budget delays.
4.3 Monitoring log	Types of issues	Monitoring control	Monitoring of the issues accurately
Monitoring control is used to control the issues to ensure whether the project is carried out properly or not.
5. Issues	5.1 Budget	Financial risks	Decision making	Proper budget plan
Decision making is used to mitigate the financial risks and forecast proper cost for the project.
5.2 Lack of communication	Weekly meetings	Decision making	Communication plan
Decisions is taken to conduct weekly meetings properly.
5.3 Improper training	Training materials	Decision making	Proper training programs
Decisions are taken to resolve training requirement issues and the employees are trained based on required skills.

Controllable Category	Item & Explanation	PMBOK Knowledge Area
Input	Tool & Technique	Output
1. Deliverable	1.1 Commissioning of storage and computer infrastructure	It consist s of storage and computer infrastructure which are required to be commissioned.	Highlight reporting	There is proper commissioning of the infrastructure.
Highlight reporting is used for minimizing the budget requires to commission the infrastructure of Barwon Health Project.
1.2 Testing of the infrastructure work	The operations which is required to test.	Checkpoint reporting	The operations are accurately tested.
Techniques are used to reflect on how testing operations of infrastructure is progressed.
1.3 Implementation of the storage and computer system	There is proper implementation of the storage and computer system.	Highlight reporting	There is proper implementation of the storage and computer infrastructure.
Highlight reporting is used to reduce the time required to implement the storage and computer system.
2. Configuration	2.1 Communication	Configuration process	Checkpoint reporting	Proper communication methods are used to discuss the configuration to complete the project on time.
Checkpoint reporting is used to check the communication process to progress the configuration items.
2.2 Hardware	Hardware system	Highlight reporting	The hardware materials are to be configured properly.
Highlight reporting is used to reduce the time needed to implement the virtual desktop infrastructure including hardware system configurations.
2.3 Software	Software system	Highlight reporting	The software materials are to be configured properly.
Highlight reporting is used to reduce the time needed to implement the virtual desktop infrastructure including software system configurations.
3. Status Accounts	3.1 Work packages	There are gathering of the work package items.	Checkpoint reporting	Proper identification of work packages.
Checkpoint reporting is used to check the progress of the work packages.
3.2 Planning packages	There are gathering of the planning packages.	Highlight reporting	Proper gathering of the planning packages.
Highlight reporting uses to reduce the time needed to control the plan packages.
3.3 Accounts planning	There is proper controlling of the plans.	Highlight reporting	Proper controlling of the accounts plan.
Highlight reporting uses to reduce the time needed to control the accounts plan.
4. Logs	4.1 Risk register log	Types of risks	Highlight reporting	Risk register, risk management plan is required.
Highlight reporting uses to reduce the risks which are identified into the risk register.
4.2 Team management log	Proper management strategy	Checkpoint reporting	Proper managing of the project team
Checkpoint reporting is used to check the progress into the project team members.
4.3 Monitoring log	Types of issues	Highlight reporting	Monitoring of the issues accurately
It is used to monitor the project related issues and controlled it properly to complete the work on time.
5. Issues	5.1 Budget	Financial risks	Highlight reporting	Proper budget plan
Highlight reporting used to minimize the risks associated with wastage of time into the project budget plan.
5.2 Lack of communication	Weekly meetings	Highlight reporting	Communication plan
Highlight reporting is used to resolve the issues while in the weekly meetings.
5.3 Improper training	Training materials	Highlight reporting	Proper training programs
Highlight reporting helps to resolve issues in the training programs for the organizational employees.

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