Project Plan For Live Concert Of Music Artist X In Sydney, Australia

Introduction to Project Plan

Music Artist X has been quite popular and is in a particular stage of career that attracts significant audience for his performance. This particular project aims at planning, collaborating and organizing a headlining show with the Music Artist X. The concert will be organized with live performance of Artist X in Sydney, Australia. The project for organizing the live concert will include selecting appropriate venue for the event, and analyze the financial budget that needs to be reinvested in the concern. The financial amount gained and earned from the concert will be utilized for providing various opportunities to the Artist X for their music career. The project has been allocated with a budget of $1500 for selecting the venue and providing efficient marketing and advertisement for the concert.

A detailed project integration management plan has been developed based on the identified objectives and scope of the live concert by Artist X. Fleming, and  Koppelman, (2016) showed that the use of PIM plan allows the project manage to identify the appropriate methods and deliverables that need to be done for the effective organization of the live concert. According to Heldman, (2015), the use of the work breakdown structure (WBS) in the project allows in determination of the various modules and sub task that needs to be completed for the proper organization and management of the live concert.

Figure 1: WBS Structure for the Artist X Project

(Source: Created by Author in MS Project)

Figure 2: Gantt Chart Developed for the Artist X Project

(Source: Created by Author in MS Project)

The proper and efficient organization and planning for the live concert of Artist X required the collaborative work various skilled members. Hopkin,(2017) claimed that the selection of the appropriate team members and allocating the task in accordance to their expertise and experience has significant impact over the project success. The roles and responsibilities of the project team involved in the organization of the live concert are demonstrated in the section below.

Table 1: Roles and Responsibility of the Project Team

(Source: Developed by Author)

Hwang and Ng (2013) showed that one person in the project can fill various responsibility during various activities in the project. The detailed RRACI matrix provides the characteristic and allocation of responsibility within the project. 

 Schedule, Cost and Quality Identification, Management and Control

Figure 3: Critical Path of the Project

Project Roles

(Source: Created by Author in MS Project)

Figure 4: Time Phase Budget for the live Concert

(Source: Created by Author in MS Project)

Figure 5: Human Resource Cost for the Concert Project

(Source: Created by Author in MS Project)

Kerzner,(2013) illustrated that following the detailed process and techniques for ensuing the quality of the project management allows in retaining the satisfaction of the clients. In this particular project, the quality and standard of the live concert, proper management, organization, advertising and proper publicity of the concert needs to be ensured for customer satisfaction.

Quality Planning: Various qualities and standards has been identified for organization of the live concert that are illustrated as follows:

• the tickets will be easily available to the customers;
• proper sitting and water arrangement will be provided in the venue;
• the venue will be easily accessible by public location and can contain over thousand viewers;
• the organization and management of the live concert will be efficiently completed within the provided budget;

Quality Assurance: The project manager involved in the “Artist X” have developed detailed planning and baseline for cost and schedule. For assuring the quality of the concert, the project manager needs to continuously monitor the work progress while defining the acceptable standard for selecting the appropriate venue, selection of proper advertisement channel and baseline for selling tickets for ensuring minimum profit from the concert (Martinsuo, 2013). 

Quality Control: The project manager needs to develop regular audit for monitoring the proper cash flow of the project (Yeheyis et al., 2013). In addition to that, the project manager needs to have authority of approving any plan or procedure for selecting venue and advertising process for the live concert.

From the analysis of the project and the plan, it has been identified that the project can be associated with various risks that are both avoidable and non-avoidable in nature (Peppard, & Ward, 2016). Therefore, the project manager should work for eliminating and reducing the impact of the risks from the project. Therefore, an alternative plan needs to be developed in case of various risk impact the project and results in over budget and delay of the live concert at Liar.

For the management, control, monitoring and scheduling of the live concert of Artist X, MS Project Software application has been utilized. The application of The Microsoft Project provides better and easy collaboration of the project activities and resources in offline mode (Mir & Pinnington, 2014). Furthermore, Microsoft project provides detailed visualization of the project activities and duration while highlighting the critical path that allows better understanding and monitoring of the project schedule (Ranger, Reeder & Lowe, 2013). Apart from that, MS project provides better and easy allocation of the resources and project team working in the project (Verburg, Bosch-Sijtsema & Vartiainen, 2013). Therefore, the use of MS project has provided easy integration, collaboration and reliability of the project planning.

Schedule, Cost and Quality Identification, Management, and Control

Conclusion

The detailed plan for scheduling, budgeting and controlling the risks has been developed and presented for the organization of the live concert for artist X. The application of he project management theories and concepts allows easy identification of the project scope and deliverables that needs to be met for the project completion. Furthermore, the development of the WBS structure has allowed in the easy development of the project schedule and Gantt chart while estimating the accurate time required for completion of each sub-activity. Further, the application of the project management strategy has allowed in the identification of the possible risks associated with the organization of the live concert and provides relevant mitigation and control strategy. 

References

Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.

Heldman, K. (2015). PMP project management professional exam deluxe study guide: updated for the 2015 Exam. John Wiley & Sons.

Hopkin, P. (2017). Fundamentals of risk management: understanding, evaluating and implementing effective risk management. Kogan Page Publishers.

Hwang, B. G., & Ng, W. J. (2013). Project management knowledge and skills for green construction: Overcoming challenges. International Journal of Project Management, 31(2), 272-284.

Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Majchrzak, A., Beath, C. M., Lim, R., & Chin, W. (2014). Managing client dialogues during information systems design to facilitate client learning.

Martinsuo, M. (2013). Project portfolio management in practice and in context. International Journal of Project Management, 31(6), 794-803.

Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.

Pemsel, S., & Wiewiora, A. (2013). Project management office a knowledge broker in project-based organisations. International Journal of Project Management, 31(1), 31-42.

Peppard, J., & Ward, J. (2016). The strategic management of information systems: Building a digital strategy. John Wiley & Sons.

Ranger, N., Reeder, T., & Lowe, J. (2013). Addressing’deep’uncertainty over long-term climate in major infrastructure projects: four innovations of the Thames Estuary 2100 Project. EURO Journal on Decision Processes, 1(3-4), 233.

Reddy, T. B., Thomas, A. D., Stamatis, D., Bertsch, J., Isbandi, M., Jansson, J., … & Kyrpides, N. C. (2014). The Genomes OnLine Database (GOLD) v. 5: a metadata management system based on a four level (meta) genome project classification. Nucleic acids research, 43(D1), D1099-D1106.

Schwalbe, K. (2015). Information technology project management. Cengage Learning.

Verburg, R. M., Bosch-Sijtsema, P., & Vartiainen, M. (2013). Getting it done: Critical success factors for project managers in virtual work settings. International journal of project management, 31(1), 68-79.

Yeheyis, M., Hewage, K., Alam, M. S., Eskicioglu, C., & Sadiq, R. (2013). An overview of construction and demolition waste management in Canada: a lifecycle analysis approach to sustainability. Clean Technologies and Environmental Policy, 1-11. 

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