Residential Building Construction In New South Wales: Project Management Planning Report

Scope of the project

 The paper mainly reflects on the residential building construction in New South Wales, Australia. It is identified that in the present era of technology, New South Wales is becoming a technology hub due to which number of people are generally coming there in order to get a job. As the number of populations is generally rising in the area of New South Wales, it is very much necessary for the government to provide permission for the construction of the new residential buildings so that the employees can easily get accommodation. The work that is associated with the construction of residential building will generally be undertaken by the ABC consultancy which is one of the well-known construction company of Australia. The work that is mainly undertaken by the ABC consultancy in order to start with the work of construction mainly includes proper analysis of the location, bidding, identifying proper suppliers as well as contractors.

 The entire report contains information about the construction of residential building in New South Wales, Australia. The report showcases project scope, schedule as well as resource plan of the project. In addition to this, it is found that number of papers as well as journal articles are generally reviewed in order to elaborate the scheduling process, resource management as well as the importance of communication plan within the project. Furthermore, proper communication plan is developed for the project for reflecting how the project stakeholders generally communicate in order to complete the construction related work that is mainly associated with the construction of residential building in New South Wales, Australia

  It is stated by Banfield et al. (2014), that the project scope is mainly considered as a part of project planning which generally involves determination as well as documentation of the specific lists of the project deliverables, goals, functions as well as costs that are mainly associated with the project. It is very much significant to pin down the entire project scope earlier  in the lifecycle as  it is found that the project scope can greatly impact the cost as well as the schedule of the project. On the other hand, it is stated by Siami-Irdemoosa Dindarloo and Sharifzadeh (2015) that the scope of the project is mainly defined by the work breakdown structure which generally takes the scope statement and then subdivides the major deliverables of the project into smaller as well as manageable packages of the project activities. Moreover, it is found that the work breakdown structure that is mainly provided below mainly helps in defining the scope for the construction of residential building in New South Wales, Australia (Nam et al. 2016) It is mainly defined as one of the key project deliverables that helps in organizing the work of the team into number of manageable sections.

The WBS is generally utilized for reducing the complicated activities of the project to different collection of project tasks and thus it is considered to be significant for the managers of the project to efficiently finishing the complex project activities (Basten et al. 2018). In addition to this, it is found that as the WBS of the project are measurable, the project management generally takes the responsibility of assigning specific costs to each of the project activities. The WBS generally helps the project managers in distributing the budget of the project into defined packages which are generally linked with the tasks of the project for making sure that the cost that is needed to executing each of the project activities generally does not exceed the total costs of the project (Andersen 2014).  The WBS of the project is generally provided below:

Project schedule

 According to Hu et al. (2016), project scheduling is defined as one of the mechanisms that helps in communicating the tasks that are required to be done and also helps in reflecting on the organizational resources which are allocated for completing the project tasks in the given timeframe. It is found that the schedule of the project is one of the documents that helps in collecting the works that are generally needed to be done for delivering the project on time.  On the other hand, it is stated by Jalili and Ford (2016) that scheduling is one of the inexact procedures that helps in trying to predict the future of the project. It is found that when it is not possible to know the certainty about the time that is generally required by the project then it is very much necessary to utilize the project scheduling techniques for getting proper idea about the project completion time.

 It is identified that project time management generally includes two different processes for scheduling and planning the tasks of the project as well as activities that are generally required in order to finish the project on time (Wang et al. 2014). It is found that project activities planning as well as scheduling is considered as one of the process group of the project that helps in managing the project time. The steps which are generally required to be followed for scheduling the project activities are generally listed below:

Setting up the project activities: It is found that in the first project step, the project will be able to properly define the amount of work or actions which are generally needed to be done for producing the project deliverables in a very much timely manner (Lei et al. 2016). It is identified that the input for this procedure is generally considered as the project deliverable statement. In addition to this, it is found that the project manager generally utilizes proper documents for defining the level activities that are generally utilized for creating the schedule of the project. It is stated by Singh (2014) that the project manager must also work on the development of the project activities that are helpful in simplifying the project scheduling and planning.

Defining the relationship: In the next step of the project, the project manager needs to make proper sequence of the project activities that are generally identified in the initial step of the project. According to Joslin and Muller (2015), the manager will generally use the lists of the project activities as well as milestone list for defining the relationship among the various activities of the project. By using the PM software, it is needed to set up proper priorities for the activities of the project and for making the task sequences that are generally sorted as well as organized by importance as well as urgency (Hornstein 2015).  Additionally, it is found that it is very much necessary to define the dependencies that exists between the various activities of the project. It is found that the activities with internal dependencies generally refers to any of the actions that are generally undertaken by the project team for producing the deliverables within the present working conditions of the environment (Todorovic et al. 2015). Furthermore, the activities with external dependencies generally refers to non-project related factors that helps in defining the success of the project associated activities. It is quite necessary to define both types of the activity dependencies and must be added for sequencing as well as prioritizing the activity lists of the project (Too & Weaver 2014).  After the relationships are defined, the project manager generally updates the activities of the project by outlining the dependencies as well as linking them to the scope statement of the project.

Discussion on the project scheduling process

Estimating the project resources: In this specific project step, the project manager generally takes the responsibility of reviewing the requirements of the stakeholders for estimating the amount of resources that are generally needed for performing the activities of the project quite effectively (Sanchez 2015). It is analyzed that both expert judgement as well as alternative analysis method must be properly utilized for this purpose. In addition to this, it is found that the constraint time of the project must be properly considered while estimating the resources of the activities (De Carvalho et al. 2015). The project manager who works in cooperation with the various experts as well as teams of the project must be able to produce proper resource calendars and for defining the needed resources of the project. It is found that once all the information as well as details are properly collected as well as analyzed then it must be utilized for making proper decomposition for the activity resources of the project that are generally categorized by types, time as well as project priorities (Conforto et al. 2014).

Estimating the project durations: The final step in project scheduling generally requires to estimate the time which is mainly required for accomplishing each of the project activities. This is generally about setting up proper duration of the project activities as well as tasks. It is identified that the duration of the project is generally dependent on the amount of the work effort as well as on the availability of the activity resources of the project (Chih & Zwikael 2015).  It is very much important to properly review the decomposition of the project activities for the project manager in order to properly estimate the work periods that are generally needed for completing the activities of the project. Furthermore, it is found that the output of this particular procedure is the estimation of the activity duration that are generally linked with the deliverables of the project (Sanchez 2015).  This information is generally utilized for the development of the project implementation schedule.

The Gantt chart as well as network diagrams that are generally provided above helps in reflecting the dependencies of each of the project activities and it also helps in reflecting the time which is required by each of the project activities for finishing the activities of the project effectively (Too & Weaver 2014).  The execution of each of the project activities for construction of the residential building is generally dependent on the dependencies of the project and as per the dependencies each of the activities are generally completed for achieving the project related activities.

 According to Clark et al. (2016), project resource management mainly consists of acquisition as well as deployment of various types of external as well as internal resources that are generally needed for delivering the project, programme as well as portfolio of the project. On the other hand, it is stated by Jennings and Stadler (2015) that the resources which are generally required for delivering the project include people, machinery as well as technologies that are generally required for delivering the work of the project. The resources can generally be obtained either internal from the host organization or can be procured from various types of external sources.

Developing project schedule using MS Project

 It is very much necessary to know the resources that are generally needed for finishing the project activities and the resources which are generally needed mainly includes people, materials as well as machinery. The resources which are generally obtained with the help of the host organization must be successfully procured from various external sources. It is stated by Albrecht et al. (2015) that utilizing the resources of an organization in very much efficient way for finishing the activities of the project is considered as proper resource management. It is found that the resources generally include both the tangible resources including the equipment, financial resources as well as labour resources (Brewster et al. 2016). The concept of resource management generally includes various types of ideas including the information about the physical resources that are generally needed in for completing the activities of the project successfully by utilizing the resources efficiently.

 It is identified that managing the resources of the project is considered as one of the crucial services of the organization. It is found that there are number of factors that are generally helpful in determining the ways in which the professionals within the project generally engage with the resource management process of the project (Manvi & Shyam 2014). The steps that are generally used for managing the project resources are generally elaborated below:

 Understanding the demand of the project: It is very much necessary to properly understand the demand that are generally needed for executing the entire activities of the project quite significantly. Proper understanding about the various demands of the project are very much necessary to know about the needs of the project effectively so that the resources are supplied by the suppliers for appropriate project management.

Assigning resources as per the demand: It is quite necessary to assign the project resources to the project as per the requirement. After reviewing the requirement of the resources for executing each of the activities of the project as  the project manager generally takes the responsibility of assigning the resources of the project (Knies et al. 2015). If the resources are not assigned as per the need of the project then it is not possible to analyze the required resources and as a result the project manager needs to spend more on the resources and thus in order to avoid overuse of resources, it is very much necessary to assign the resources of the project as per the requirement.

Prioritizing: It is very much necessary for each of the organization to arrange the projects in priorities that are generally in progress. It is very much important to arrange the project as per the priorities in order to meet with the leaders of the project. In addition to this, it is quite necessary to assess as well as score the project priorities as per the clear factors of the project (Bolman & Deal 2017).  In addition to this, it is quite important for form proper formalized as well as clear plan of priorities with proper values for claryfying the priorities of the project team members. Moreover, it is quite necessary to assign the resources to the project as per the priorities.

Developing resource plan

Timelines: In order to analyze the time for which the resources are assigned within the project, it is very much necessary to analyze the time that is needed by each of the activities of the project for finishing the project activity. With the help of the past project experience, one can be able to estimate the time of the project which generally helps in reflecting the required time for which the project resources are needed to be assigned so that the project can get completed successfully (Stone et al. 2015). However, it is found that if the timeline of the project is not effectively analyzed then it can create number of challenges related to the use off resources. Thus, in order to manage the project resources, it is quite important to analyze the timeline project timeline properly as well as effectively.

Accurate tracking: Tracking is considered as one of the best practices that are generally helpful in reflecting the amount must be allocated properly of resources that are generally being utilized for the progress of the project (Boon et al. 2018). It is found that with the help of the task tracking procedure, each of the resource of the project must enter their hours on the daily basis. it not only helps in improving the accuracy but also helps in reflecting whether the resources that are generally utilized within the project are used properly or not. In addition to this, it is found that the procedure generally helps in improving the accuracy but the supervisors will generally pinpoint the distractions from less urgent related priorities (Voegtlin & Greenwood 2016).  It is found that the elimination of dual entry by developing proper integration between project tracking as well as resource management related capabilities.

Verification: It is the responsibility of the supervisors to routinely verify the time that is generally entered for completing the activities of the project. In order to manage the project resources, it is very much necessary to verify the accuracy of the time that is entered, verifying the quality of work which is completed as well as assessing the total time that is generally required in order to complete the tasks of the project (Manvi & Shyam 2014). Moreover, the time which is required for evaluating the remaining tasks of the project must be properly determined so that proper resource utilization related information can be gained quite easily within the entire project.

 Continuous engagement: It is the responsibility of the supervisors to engage with the project continuously in order to gather proper information about the resource management of the project.  It is found that without inappropriate involvement it is quite difficult to manage the resources. Thus, for proper management of project resources, it is quite important for the project manager to continuously involve with the project so that proper information related with the use of resources can be gained quite effectively.

Training: Proper facility of training should be given to the team members of the project for upskilling the works that are mainly associated with the project. In order to provide as well as encourage training, proper training facility must be given (Bolman & Deal  (2017). It is found that with the proper facilities of training, the team members gain proper skills as well as knowledge that reflects the steps which are generally helpful in managing the resources of the project quite efficiently.

Developing communication plan

According to Stone et al. (2015), if the resources for the project are limited but the ability of managing those resources are generally present then with that resources, a project manager can be able to fulfil the various requirements of the project. It is found that if a project does not have proper amount of resources ten in order to overcome the problems, it is very much important for the project managers to follow the steps which are generally elaborated below:

Identification of the situation: It is very much necessary to know the situation due to which the resources for the project are not enough. If the reason is known then it is very much easy to identify proper methods with the help of which the problems that are associated with lack of resources can get resolved (Boon et al. 2018).

Leveraging change control board: In order to resolve the issues as well as problems, it is very much necessary to take the help of the change control board. It is very much necessary to relay the situation with the help the change control board and then it is necessary to identify its impact on the scope time as well as budget of the project. After proper number of actions are generally undertaken then it is facilitated that proper decision must be taken in order to resolve the risks as well as challenges that are generally associated with the project.

Monitoring project resources: It is identified that in order to avoid the resource shortage, it is very much necessary to monitor the resources of the project quite properly. It is found that there are number of ways with the help of which the resources of the project can be tracked quite properly (Voegtlin & Greenwood 2016).  In order to resolve the problem of resource shortage, it is quite important to track the availability of the resources, management of workload related information as well as monitoring resource productivity and more. All this types of information are very much helpful in monitoring the progress of the project.

According to Brewster et al. (2016), in order to get proper performance as well as results from the resources, it is very much necessary to manage the resource workload for avoiding resource over allocation as well as under allocations. It is found that if we change the resource assignment then it is quite necessary to check the effect of the overall schedule off the project for making sure that the results will be helpful in meeting the goals as well as objectives of the project (Conforto et al. 2014). It is found that when a specific resource is assigned too much within the project within a given period then it is very much necessary to take proper steps so that the problem that is mainly related with resource over allocation can get resolved quite properly. The steps that are needed to be taken are generally elaborated below:

 Delay a task: It is found that in order to resolve the problem that is mainly associated with resource over allocation, it is very much necessary to delay a task by hanging it lag or lead time within the schedule of the project. This is considered as one of the simple method with the help of which the problem of over allocation can get resolved quite effectively.

Structural requirements

Substitution of the resources: It is stated by Too and Weaver (2014) that substituting the resources within the project are automatically by utilizing the method of substitution wizard for searching specific types of resources that is basically dependent on the skills demands in the projects or the skills of resources within the project.

Controlling resource availability:  It is very much important to control the availability of the resources within the project for increasing the amount of time the resources generally works (Hornstein 2015). It is found that the only way for the resources to finish all the work that is assigned as per the entire course of the work during which the resources are generally available. It is found that controlling the resource availability is considered as one of the effective way of resolving the problem of over allocation over the entire time period.

Assign additional resource: It is very much necessary to assign an additional resource of the project by dividing the entire work on a task between the resource that is generally assigned to the task and an additional resource (Singh 2014).  It is found that adding an additional resource within a specific task of the project is found to be very mu helpful as it generally helps in resolving the problem of over allocation from the project quite effectively.

Resolving by levelling: Levelling is one of the significant method, with the help of which the over allocated resources problem can be effectively resolved by delaying or splitting the tasks until the resources of the project are no longer over allocated.

Assigning an additional resource: Assigning an additional resource within the project activities is considered as one of the methods that is helpful in resolving the problem that is mainly associated with over allocation (Lei et al. 2016). Replacing a specific resource with different resource is also a better method for finishing the task on time without the problem off over allocation.

The key resources that are generally needed for the construction of the residential building in New South Wales, Australia is elaborated below:

Human resources: The human resources that are generally needed for the construction of the building are generally listed below:

• Project manager
• Procurement manager
• Contractor
• Sub-Contractor
• Plumber
• Electrical engineer
• Designer
• Workers
• Architect
• Civil engineer
• Painter

Financial resources: It is found that for finishing the construction of the residential building, an amount of around $1,152,360 is needed.

Material resources: It is found that number of materials are generally required in order to complete the wok which is mainly related with the construction of the building. The materials generally include bricks, cement, stone and more.

The screenshot that is given below generally reflects on the resources that are generally allocated in the project.

Resource Name	Type	Max. Units	Std. Rate	Ovt. Rate
Project manager	Work	100%	$50.00/hr	$0.00/hr
procurement manager	Work	100%	$45.00/hr	$0.00/hr
contractor	Work	100%	$45.00/hr	$0.00/hr
sub-contractor	Work	100%	$40.00/hr	$0.00/hr
Plumber	Work	100%	$40.00/hr	$0.00/hr
Electrical engineer	Work	100%	$47.00/hr	$0.00/hr
designer	Work	100%	$40.00/hr	$0.00/hr
workers/labours	Work	100%	$35.00/hr	$0.00/hr
architect	Work	100%	$40.00/hr	$0.00/hr
civil engineer	Work	100%	$45.00/hr	$0.00/hr
painter	Work	100%	$32.00/hr	$0.00/hr
Materials	Material		$500,000.00
Other costs	Material		$400,000.00

The figure which is provided below reflects how the resources of the project are generally allocated as well as managed within the project activities.

  According to Clark et al. (2016), communication within a project can be managed by creating, collecting as well as distributing, storing as well as retrieving the ultimate disposition about the information of the project in context to the communication management related plan. It is found that the main benefit of the entire procedure is to enable proper as well as efficient communication flow between the stakeholders of the project. It is identified that the inputs, tools as well as techniques generally helps in depicting the data flow related diagram for managing the entire process of communication. It is found that in order to manage the communication of the project., it is very much important to follow steps that are generally elaborated below:

 Understanding the environment of project: It is very much important to understand the environment of project properly so that proper related with the need of communication can be gathered quite easily (Jennings & Stadler 2015).  After understanding the need of proper communication between the team members of the project, it is very necessary for the project managers to promote proper communication between the project team so that the problems associated with the project can be resolved effectively.

Resolving the gap of communication: It is quite necessary to resolve the gap that exists between the various team members of the project due to communication (Albrecht et al. 2015). Resolving the gap of communication is quite necessary in order to resolve the problems and for developing proper communication between the project team members who are generally engaged with the work of the project.

Defining messages: It is very much necessary to define the messages of the project quite properly so that the teams can easily understand the objective of communication. (Brewster et al. 2016). This not only assists in resolving the problems that occurs due to communication gap but also assist in developing proper communication between the team in order to finish the work of construction quite successfully within the entire project.

Creating proper plan: It is necessary to develop proper plan so that the team members can be able to properly communicate between themselves about the various project concepts that further helps in developing the project quite successfully. Furthermore, it is found that proper communication plan with proper steps of communication are very much helpful in managing communication within the organization.

The key stakeholders who are generally engaged within the work of construction are generally listed below:

• Project manager
• Procurement manager
• Contractor
• Sub-Contractor
• Plumber
• Electrical engineer
• Designer
• Workers
• Architect
• Civil engineer
• Painter

 The communication plan that is generally developed for the project is generally provided in the table below:

Audiences	Message	Vehicle	Frequency	responsible
Team members	The project manager generally communicates objectives as well as the project overview to the project stakeholders so that they can be able to understand the project needs as well as requirements quite effectively.	Email	Before the project initiation	Project manager
Project manager	The team leaders generally communicate information about the problems and challenges that are mainly associated with the project so that the problems that are related with the project can be resolved quite effectively.	Email/ Face to face	During the project progress	Project team leader
Team member	The team members provides proper information related with the status of the project to the project team members so that the work that is generally associated with the project can be completed successfully within the expected time.	Email/ Face to face	During the project progress	Project manager
Project manager	The financial manager generally discusses about the challenges that they generally faced due to lack of budget. They generally communicate the problem so that the project manager can be able to resolve the problem by allocating additional budget so that the project can be completed successfully without facing any financial issues or challenges.	Email/ Face to face	During the project progress	Financial manager
Project planner	The team leaders generally provide information about the progress of the project to the project planner so that the work of the project can be completed successfully.	Email/ Face to face	During the project progress	Team leader

Conclusion

 It can be concluded from the entire report that the residential building is constructed quite successfully within South Wales, Australia. The main reason behind the successful completion of the project is proper scheduling of project as well as proper resource management. It is found that in this report, proper information related with the project scheduling procedure is elaborated properly. The steps of scheduling must be followed by the project managers in order to develop proper project schedule. In addition to this, it is found that proper resource management is generally developed within the project and how resource management is helpful. Moreover, the paper also discusses abut the steps that are helpful in resolving the problems that are mainly associated with lack of resources and resource overallocation. Moreover, the paper also discusses the importance of communication management within the project and generally prepares proper communication plan for the construction of the residential building. Furthermore, the paper generally provides proper screenshot of project schedule as well as network diagram that generally helps in reflecting the time as well as resources that are generally required in order to successfully complete the work of the project.

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