Background
MOV – Measurable Organisational Value
|
Area of Impact |
Rank (1 to 5) |
|
Operational |
1 |
|
Strategy |
2 |
|
Customer |
3 |
|
Social |
5 |
|
Financial |
6 |
The value of the project plan is elaborated below:
Better: The clients can get better services online due to the development of the new management system.
Cheaper: The organization does not need to invest much for managing the operation of the organization as the operation will be handled by the online management system.
Faster: The time of response between the organization as well as customers will be reduced.
Appropriate metric
|
Rank |
Impact |
Metrics |
Timeframe |
|
1 |
Operational |
The operation of the organization is improved and the speed of the operation of the organization increases by 15% due to the development of the system. |
2 months |
|
2 |
Strategy |
The strategy that is utilized within the project is helpful in properly tracking the online management system. |
1 month |
|
3 |
Customer |
The response time between Stud farm as well as customers of the organization decreases due to the development of the new system. |
2 months |
|
4 |
Social |
The system will be promoted with the help of the social media, which further attracts more number of customers. |
3 months |
|
5. |
Financial |
The financial revenue of the company will enhanced by 20% due to the development of the new system. |
5 months |
Scope
The scope of the project mainly includes:
- Improving the module of the project
- Developing project prototype
- Improving the current system of Stud Farm
- Interface development
- Creating database
- Developing book for stallion facility
- Facility of breed registry
- Development of general ledger and marketing database
- Booking management contract system
- Developing options of tracking project cost
- Developing recording procedure
- Reviewing history
- Option for customized communication
The out scope of the project includes:
- The details about the suppliers within the project is not provided
- Proper training facility is not delivered to the team members
The assumptions that are made within the project includes:
- It is mainly expected that the entire project will get finished within 76 days
- The budget that is required within the project includes $87,608
- The project that mainly engages in implementing the online stud management system will generally follow the scope of the project.
The project constraints are as follows:
Budget: The project must be finished in the budget that is around $87,608 otherwise the project managers can face lot of issues.
Time: It is found that the online management system must be implemented within 76 days otherwise the budget that is associated with the will increase.
Scope: Scope of the project will be followed for finishing the project on time.
The project scope can be managed with the help of the steps that include:
Changes with the scope: The changes that are needed in the project enhances the cost and thus for minimizing the challenges that occur due to increased cost helps must be managed effectively.
Tracking scope creep: The changes within the project must be successfully tracked in order to avoid scope creep within the entire project.
Understanding requirements: It is quite necessary to understand the needs as well as requirements of the project effectively for managing the project scope.
- People
|
Resource Name |
Type |
Max. Units |
Std. Rate |
|
Project manager |
Work |
100% |
$ 40.00/hr. |
|
Project planner |
Work |
100% |
$ 35.00/hr. |
|
Financial manager |
Work |
100% |
$ 30.00/hr. |
|
Developer |
Work |
100% |
$ 25.00/hr. |
|
System engineer |
Work |
100% |
$ 25.00/hr. |
|
Designer |
Work |
100% |
$ 30.00/hr. |
|
Tester |
Work |
100% |
$ 27.00/hr. |
|
System analyst |
Work |
100% |
$ 37.00/hr. |
|
Database administrator |
Work |
100% |
$ 30.00/hr. |
|
Human resource manager |
Work |
100% |
$ 27.00/hr. |
|
Risk analyst |
Work |
100% |
$ 27.00/hr. |
|
Programmer |
Work |
100% |
$ 30.00/hr. |
|
System administrator |
Work |
100% |
$ 30.00/hr. |
|
Software engineer |
Work |
100% |
$ 31.00/hr. |
|
Project sponsor |
Work |
100% |
$ 0.00/hr. |
- Technology
|
Hardware |
RAM, operating system, processor |
|
Software |
Windows 10 operating system, Java, SQL server, Windows Server 2012 |
|
Network |
Application Firewall |
- Facilities
Medication facility is delivered to the workers of the project if any type of accident or injury occurs.
- Other
|
Travel Requirements |
Proper travelling facility is given to the project managers |
|
Training Requirements |
Training facility is given to the team members of the project. |
The milestone for the project is provided in the table below:
|
Milestone |
Completion date |
|
Milestone 1:Completion of initiation phase |
Tue 22-05-18 |
|
Milestone 2:Completion of planning phase |
Mon 11-06-18 |
|
Milestone 3: Completion of designing phase |
Mon 25-06-18 |
|
Milestone 4: Completion of development phase |
Fri 10-08-18 |
|
Milestone 5: Completion of testing phase |
Mon 20-08-18 |
|
Milestone 6:Completion of closure phase |
Mon 27-08-18 |
Figure 1: Project activities
(Source: Created by Author)
Figure 2: Project resources
(Source: Created by Author)
Figure 3: Time estimation
(Source: Created by Author)
Figure 4: Project budget
(Source: Created by Author)
Figure 5: Time-phase budget
(Source: Created by Author)
Assumptions
The assumptions that are generally made within the project are listed below:
- The project will be successfully get finished within 76 days
- The budget that is required for implementing the online management system for the organization is around $87,608.
|
Risk ID |
Description |
Probability |
Impact |
Rate |
Assigned To |
Response Strategy |
Threat or Opportunity |
|
1 |
Schedule slippage: If the schedule of the project is not tracked successfully, then it is quite difficult to finish the project as per the schedule and as a result, the time that is required for finishing the project increases. |
Up to 90% |
High |
High |
Project manager |
The project manager must track the schedule of the project on a regular basis for making sure that the schedule of the project is on the right track. |
Threat |
|
2 |
Budget shortfall: If the budget of the project is not managed successfully then it may be misused which can led to shortage of project budget. |
Up to 80% |
High |
High |
Financial manager |
It is very much necessary to undertake earned value analysis for analyzing that the budget utilization in the project is on the track. |
Threat |
|
3 |
Inexperienced project manager: If the project managers are not experienced then they can face lot of difficulties in finishing the project on time. |
Up to 70% |
Medium |
Medium |
Human resource manager |
In order to avoid this issue, it is very much essential to hire experienced project managers who will be able to manage the work of the project quite effectively. |
Threat |
|
4 |
Technical issue: If the prototype of the system is not designed properly then it will be quite difficult to implement the entire system successfully within the estimated budget and time. |
Up to 80% |
High |
High |
Technical engineer |
The risks can be avoided if the design of the project must be checked before it is used for implementing the online management system. |
Threat |
|
5 |
Improper management: If the team members of the project are not able to finish the work of the project effectively then it will generally enhance the time as well as budget of the project that is required for finishing the project. |
Up to 75% |
Medium |
Medium |
Human resource manager |
Proper training facility must be provided to the team members so that they can be manage the work effectively within the expected budget and time. |
Threat |
|
6 |
Extending the schedule: If the schedule of the project is extended for adding some more features within the project then it will enhance cost of the project. |
Up to 70% |
Medium |
High |
Project manager |
It is considered as a positive risk, which is quite beneficial for the organization, but it must be done effectively for avoiding other challenges with the extension of the schedule. |
Opportunity |
- Statement on project quality
The stud farm management system that is implemented can be able to provide quality based financial as well as breeding services to its customers. The project manager plays a significant role is managing as well as tracking the quality of the project effectively within the entire lifecycle of the project. They generally involves in tracking the quality of the resources that is mainly delivered for the implementation of the system. In addition to this, quality analyst is appointed in the project for analyzing quality related issues and challenges as a result the problems as well as challenges related with the quality of the project will be successfully mitigated. The step that is taken by the organization reflects that a proper quality based system will be generally delivered to the client.
- A set of verification activities
|
Verification Activity |
When? |
|
System testing |
Testing of the system is mainly done after the online management system is implemented. |
|
Analyzing the code of practices that is used |
After successful completion of the project, the code of practices are checked for ensuring that proper code of practices are mainly used. |
|
In the closure phase of the project, project document is reviewed for making sure that all the activities of the project are properly executed. |
- A set of validation activities
|
Validation Activity |
When? |
|
Undertaking internal audits |
Internal audits undertaken after the entire project is finished. |
|
Undertaking external audits |
External audits are mainly done on the supplies of the resources that is supplied by the project supplier. |
|
Analyzing that proper actions are applied |
After implementing the system, it is analyzed that the project control steps is properly undertaken within the project. |
- Annotated bibliography
Refer to appendices
- Develop a closure checklist
|
Activities |
Status |
|
Is testing completed in the project? |
Yes |
|
Does project document is reviewed and approved? |
Yes |
|
Does the requirement traceability matrix is checked? |
No |
|
Are the issues of the project closed? |
Yes |
|
Is project handover completed? |
Yes |
|
Is training completed? |
Yes |
- Develop a project evaluation
The measurable organizational value is mainly evaluated with the help of process or steps that are generally elaborated below:
- By identifying different areas of the project
- Bu developing different metrics of the project
- By setting appropriate timeframe for the project
- By identifying the project value.
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