Developing Project Management Plan For TIA’s Induction Program

Task Requirements

Discuss about the Developing a Plan for a Business Project.

 The paper mainly focuses on developing a project management plan in order to carry out induction program within the organization “TIA”. It is identified that the main aim of the project is to collaborate all relevant stakeholders of the project team.

The paper mainly focusses on enduring team work within the workplace and assists in fostering positive culture within the organization. In addition to this, the paper also evaluates the entire project effectively.

Learning outcome: Devise strategies to build rapport and influence employee attitudes in teamwork within a diverse workplace culture in project execution

Task Requirements:

1. Describe any four (4) characteristics of an effective project team.

The four characteristics of an effective project team for conducting induction program for TIA are illustrated below:

1? Communication: One of the main characteristics of effective project team of TIA is to communicate properly with the team members of the project so that they can be able to achieve the project goals and objectives quite effectively without facing ant type of issue and challenges in conducting induction program (Chang & Lin, 2015). 

2?Collaboration: An effective project team of TIA does not only know how to work hard to achieve the goals and objectives of the project but also knows to work together so that they can be able to accomplish the much larger objective of the project. 

3? Performance goals: An effective project team always have a meaningful purpose or needs in order to turn any type of action (Binder, 2016).  This is generally achieved by establishing performance goals that are very much consistent with the pre-set quality related performance standards.

4? Influential: It is found that the team members who are involved with effective project team of TIA must have positive influence. They must have the capability of persuading the community members who are helpful to the project. It is found that the team members who are influential cannot be able to convince key people to engage but also helps in inspiring others in order to take appropriate action. 

2. a) Discuss positive synergy and develop two (2) techniques for ensuring positive synergy in a project team.

   Discuss? Positive synergy is mainly considered as one of the constructive interaction that generally exists between various elements whereby they generally work together in order to create proper combined organization which is greater (Katane & Dube, 2017).  It is found that the positive synergies generally need the parts to be properly differentiated as well as coordinated with respect to one another. 

Characteristics of Effective Project Team for Induction Program at TIA

  Techniques? The techniques that helps in ensuring positive synergy within a project team of are listed below:

   1? Communication: Team members who are involved within the induction program of TIA must have appropriate skills as well as format in order to properly communicate with each other without facing any type of issues and challenges. 

   2? Commitment: The team members who are involved within the project of conducting induction program for TIA should have proper values so that the team members can complete the project with their highest level of execution and thus ensuring positive synergy within the project team (Eigbe, Sauser & Felder, 2015). 

1. b) Discuss negative synergy and two (2) causes of negative synergy in a project team.

   Discuss: A negative synergy is one of the destructive interaction that exists between two or more number of elements where different parts generally work in a very much counteractive fashion for destroying the impact of each other. 

   Causes? There are number of causes of negative synergy within the project of TIA and the causes are illustrated below:

   1? Poor meeting fundamental: The people who generally get involved with the project of TIA do not have appropriate agenda of involving within the meeting to tackle various types of complex issues without proper preparation (Intezari, Taskin & Pauleen, 2017). 

   2? Lack of safety in the meeting: The team members of the project who are involved within the meeting does not feel safe to vote their conscience. 

1. Discuss any six (6) steps for developing rapport and ensuring cooperation in a project team.

The six steps that are helpful to develop the rapport and to ensure cooperation within the project team who are involved for carrying out the induction program for the organization TIA are listed below:

   1:  Building trust: TIA assists in building trust as it is quite helpful in building confidence between the team members (Kerzner & Kerzner, 2017).  The team members must trust each other so that they do not face any type of issue while dealing with the project. 

   2: Competitive atmosphere:  The organization “TIA” utilizes best way to encourage the team members of the project by properly creating appropriate atmosphere which is very much conducive for work. This is very much possible by giving incentive to various groups or individuals who are associated with the project. 

   3: Development of team identity: TIA motivates team members for making them loyal from the point of view of work. The team members are generally encouraged for building new logo that helps in outlining number of beliefs (Kerzner, 2017).  

Positive and Negative Synergy in Project Teams

   4: Conflict resolution: In order to avoid issues within the working environment of the organization, it is very much necessary to involve motivated minds as well as positive attitudes. This also helps in resolving inner conflicts that generally exists between teams. 

   5?Recognizing team achievements: TIA utilizes best way to rapport as well as for ensuring cooperation, it is quite necessary to motivate team so that they can work hard and contributes towards team in order to achieve success (Kopczynski, 2017). 

   6: Building healthy working relationships: TIA builds healthy working relationship within the organization by connecting each of the team members with others at a personal level. Fostering healthy relationship is quite necessary for creating great team at the workplace.

Learning outcome: Apply techniques and strategies to foster positive workplace culture and team engagement in project execution

1. Discuss any two (2) major theories of workplace culture.

The two major theories of workplace culture are listed below: 

1:  Two-factor theory: The two-factor theory generally states that there are number of factors within the workplace that mainly causes job satisfaction, while there are separate set of factors that generally causes number of dissatisfaction. The two-factor theory generally helps making differentiation between motivators as well as various hygiene factors (Luthans & Doh, 2018).  Motivators generally helps in providing positive satisfaction that generally arises from intrinsic condition of the job where hygiene factors including job security, salary assists in giving positive satisfaction. 

2: Motivational Maslow’s Theory: The Maslow motivation is considered as one of the best known as well as most influential theories in context to workplace motivation. It is identified that the Maslow motivation theory is mainly represented in five different steps including:

Physiological needs: As a manager, it is the responsibility to know about the needs as of the employees including proper working conditions, reasonable working hours and more (Rosemann & vom Brocke, 2015).

Safety needs: TIA must account for the safety requirements of the employees by giving proper as well as safe working conditions as well as secure compensation so that the team members can properly work.

Social needs: The manager must focus on the social needs of the employees to make sure that all the employees know each other properly so that they can be capable of working together (Schwalbe, 2015). 

Esteem needs: The manager of TIA must esteem the requirements of the employees by providing proper praise as well as recognition to the team members of the project.

Techniques to Ensure Positive Synergy within Project Teams

1. Evaluate any two (2) positive impacts and two (2) negative consequences of workplace culture on the performance of a project team.

The positive and negative impact of workplace culture on the project performance is elaborated below:

1: Improves productivity: It is found that the employees of TIA generally adopt workplace culture which further assists in improving the business operations of the organization. Positive environment generally assists in fostering proper committed and productive culture in context to business of the organization. 

2: Enhances unity between employees: The workplace culture of the organization generally assists in uniting the team members who are involved with the project. It is identified that once the employees adopt the norms as well as positive environment of the organization (Unger, Rank & Gemünden, 2014). It is found that unity generally assists in making the employees feel more concerned about the success of the business. 

1: Creates impact on the operation: Due to the negative workplace culture, the employees or team members of the project can face lot of problems due to which they can face issues in focusing on the project work and as a result this can generally create impact on the organizational operation.

2: Lack of cooperation between the team members: It is identified that due to negative environment, the team members of the organization do not get proper workplace culture and a result they face difficulty in co-operating so that the project work can get finished within the expected time (Martens & Carvalho, 2017). 

1. Identify and discuss the impact of any four (4) techniques for developing a positive workplace culture to ensure successful completion of a project.

1: Cultivating employee relationships: Strong relationship within the organization generally leads to enhance proper communication which is considered as one of the important aspect of any of the successful project team. 

2: Investing in employee perks: If the employees are given perks then their focus towards their work enhances which not only helps in fostering positive environment but also assists in improving the business operations of the organization (Liu, Meng & Fellows, 2015). 

3: Rewarding employees for their performance: When the companies perform better they generally make money however rewarding employees for their performance generally assists in creating positive environment within the organization.

4: Prepare to change: Change culture of the organization is considered as one of the best way to enhance positivism within the environment however it is analyzed that the environment requires time, patience as well as serious dedication towards work.

Develop four (4) strategies for ensuring effective team engagement during the process of project management.

1: Planning specific actions: Hr. processes as well as administrative issues generally takes much time that make it much more difficult to properly stick to the strategy. Therefore, appropriate planning about specific actions is quite necessary. 

Strategies to Foster Positive Workplace Culture and Team Engagement in Project Execution

2: Communicating strategy: Utilization of proper communication strategy is very much necessary to ensure effective team engagement during the entire procedure of project management (Kerzner & Kerzner, 2017). Maintaining communication strategy helps in building healthy relationship between the various team members. 

3: Understanding individual learning styles: It is quite necessary in order to understand individual learning styles in order to ensure effective team engagement within any project work or within the entire procedure of project management. 

4: Sharing good practices and ideas: Sharing good practices as well as ideas allows the team members of the project to work together and thus it ensure effective engagement of the team members for appropriate performance of the project (Kopczynski, 2017). 

Learning outcome: Evaluate effectiveness of project against objectives and own contribution to project

1. What is the importance of project review after completion and how does it help in future projects? 

     Project review is considered as one of the most useful as well as powerful way of adding continuous improvement mechanism. It is found that most of the activities can be generally categorized into different set of discrete number of projects (Binder, 2016).  Post project review is mainly done within the project to identify items that is done well, the items that are required to be improved, identify items that are broken as well as helps in deciding future action plans. It is considered as one of the valuable way for the team members for improving the performance as well as skills.

 It is identified that post project review is quite helpful for the future project as it generally helps in reflecting the actions that are required to be improved to make the future projects much more successful (Luthans & Doh, 2018).  It is identified that the actions that generally created issues will not be occur within the future project if proper actions that are helpful in taken. Thus, it is identified that post project review is quite helpful.

Discuss four (4) critical learning outcomes, which may potentially be obtained through project reviews.

The learning outcomes which generally be obtained with the help of the project reviews are reflected below:

1: Proper planning: Proper planning within the project is considered to be helpful as it generally helps in finishing the entire project within the expected time and budget. 

2: Appropriate management: Proper management is needed so that the entire project can be successfully finished within the time that is expected and as a result during project review, the project managers does not find any challenges or issues that obstruct the project (Kerzner & Kerzner, 2017).  

Major Theories of Workplace Culture

3: Presence of skilled members: Skilled team members helps in finishing the work of the project quite effectively within the expected budget and time and as a result the entire project gets delivered successfully.

4: Proper unity: Proper unity between the team members is quite necessary for creating healthy relationship between the team members so that entire project gets finished within the expected budget and time (Luthans & Doh, 2018).

Identify and discuss the importance of any four (4) critical stakeholders’ feedback in carrying out an effective project review.

The significance of four critical stakeholders feedback in carry out an effective project review are listed below:

1:  Project manager (Project requires proper planning)-  The project manager provides feedback that proper planning is required in the project so that the entire project gets successfully finished within the time that is estimated (Schwalbe, 2015).  

2:  Project planner (Project must be finished within the expected time): Project planner needs to plan the project appropriately so that the entire project can be finished within the time that is estimated. 

3:  Financial manager (Estimation of proper budget): The financial manager provides feedback after review that suggests that proper planning of project budget is very much necessary in order to avoid financial problem or issues. 

4:  Hr. manager (Appropriate management):  The Hr. manager provides feedback according to which it is necessary to hire experienced team members within the project so that the entire project gets finished within the expected budget and time (Kopczynski, 2017). 

1. Carry out and present (in the form of a short report) a review for the project that you and our group carried out in Assessment 1 of this module, incorporating the following points.
2. Scope Review

It is identified that in order to carry out the induction program within the organization “TIA”, the organization develops the scope of the project. As per the project scope, it is identified that the project will involve number of steps including market research, setting objectives as well as arranging number of resources (Intezari, Taskin & Pauleen, 2017).  It is identified that the scope of the project is developed properly by the project manager so that the entire team can be capable of finishing the project within the expected budget and time.

In order to carry out induction program, the project manager identifies that the project requires budget of around $2690. It is identified that in order to carry out the tasks the project manager analyzes the required budget properly so that the entire project can be finished within the expected budget without facing any type of financial challenges (Schwalbe, 2015).  The cost that is associated with the project is mainly reflected in the table below:

Task Name	Duration	Start	Finish	Cost
Induction Program	124 days	Wed 30-05-18	Mon 19-11-18	$ 2,690.00
Marketing research	5 days	Wed 30-05-18	Tue 05-06-18	$ 100.00
Objectives	4 days	Wed 06-06-18	Mon 11-06-18	$ 50.00
Arranging resources	20 days	Tue 12-06-18	Mon 09-07-18	$ 300.00
Selection of team	10 days	Tue 10-07-18	Mon 23-07-18	$ 500.00
Assigning roles and responsibilities	5 days	Tue 24-07-18	Mon 30-07-18	$ 150.00
Resource allocation	5 days	Tue 31-07-18	Mon 06-08-18	$ 350.00
Preparing content	25 days	Tue 07-08-18	Mon 10-09-18	$ 180.00
Providing necessary facilities	35 days	Tue 11-09-18	Mon 29-10-18	$ 400.00
Organizing the induction	5 days	Tue 30-10-18	Mon 05-11-18	$ 200.00
Taking the feedback	2 days	Tue 06-11-18	Wed 07-11-18	$ 150.00
Improvement	3 days	Thu 08-11-18	Mon 12-11-18	$ 120.00
Execution	5 days	Tue 13-11-18	Mon 19-11-18	$ 190.00

Positive and Negative Impact of Workplace Culture on Project Performance

The project “carrying an induction program for the organization TIA” conducts the execution phase of the project quite effectively so that the entire project can get finished within the expected time and budget (Katane & Dube, 2017). In order to execute the project, it is very much necessary to complete activities like market research, setting objectives, arranging resources, selection of project team and more.

The risk management that is mainly conducted in the project reflects that the project faces risks like communication issues, issues due to co-ordination, cost overruns as well as poor quality control issues and challenges (Kopczynski, 2017). It is very much necessary to analyze the probability as well as consequence of the risk and as per the consequence proper strategy or cation is generally needed in order to resolve the risks and challenges.

It identified that in order to conduct the induction program, the project manager requires number of deliverables. The deliverables of the project that is used for delivering the entire project successfully is reflected in the table below:

Deliverables

Market research

Setting objectives

Arranging resources

Selecting the project team

Assigning the roles and responsibilities

Allocating resources

Preparing the content

Providing necessary facilities in induction hall

Organizing the induction

Taking the feedback

Improvement

Execution

Conclusion

It is concluded from the entire paper that proper team work is very much necessary to make the entire project successful. Proper unity between the team members assists in fostering healthy relationship within the project team members that further helps in finishing the entire project work within the expected time. It is also found that positive work culture within the organization assists in finishing the entire project successfully. In addition to this, it is identified that proper project review is required within the project in order to identify the issues and challenges that needs to be resolved for the future projects.

References

Binder, J. (2016). Global project management: communication, collaboration and management across borders. Routledge.

Chang, C. L. H., & Lin, T. C. (2015). The role of organizational culture in the knowledge management process. Journal of Knowledge management, 19(3), 433-455.

Eigbe, A. P., Sauser, B. J., & Felder, W. (2015). Systemic analysis of the critical dimensions of project management that impact test and evaluation program outcomes. International Journal of Project Management, 33(4), 747-759.

Intezari, A., Taskin, N., & Pauleen, D. J. (2017). Looking beyond knowledge sharing: an integrative approach to knowledge management culture. Journal of Knowledge Management, 21(2), 492-515.

Katane, J., & Dube, S. (2017). The influence of organizational culture and project management maturity in virtual project teams. Cell, 72(398), 4764.

Kerzner, H. (2017). Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Kopczynski, T. (2017). Project Management Culture. In Exploring the Influence of Personal Values and Cultures in the Workplace (pp. 226-241). IGI Global.

Liu, J., Meng, F., & Fellows, R. (2015). An exploratory study of understanding project risk management from the perspective of national culture. International Journal of Project Management, 33(3), 564-575.

Luthans, F., & Doh, J. P. (2018). International management: Culture, strategy, and behavior. McGraw-Hill.

Luthans, F., & Doh, J. P. (2018). International management: Culture, strategy, and behavior. McGraw-Hill.

Martens, M. L., & Carvalho, M. M. (2017). Key factors of sustainability in project management context: A survey exploring the project managers’ perspective. International Journal of Project Management, 35(6), 1084-1102.

Rosemann, M., & vom Brocke, J. (2015). The six core elements of business process management. In Handbook on business process management 1 (pp. 105-122). Springer Berlin Heidelberg.

Schwalbe, K. (2015). Information technology project management. Cengage Learning.

Unger, B. N., Rank, J., & Gemünden, H. G. (2014). Corporate innovation culture and dimensions of project portfolio success: The moderating role of national culture. Project Management Journal, 45(6), 38-57.