Project Management Methodologies For IT Projects: Cobden Golf Club Pty Ltd Case Study

Learning Outcomes Assessed

The Cobden Golf Club Pty Ltd has been delivering the popularly referred experience in the sports of golf. It has been an outstanding surrounding of club encouraging people of all ages.

The virtual team expert of the organization has applied for the tender in order to develop an application for Cobden Golf Club.

The report has analyzed the project background, project objectives, current situation outline of problem, details of critical assumptions and constraints and the analysis of the options and the recommendations. It has also included the financial analysis, preliminary project requirements, budget schedule estimation and the list of potential risks.

The virtual team specialists have been working for the Sports Software Inc. since the previous three months in the department of mobile application. The company has urged for a tender in developing the application for the organization. Because of the significance of this project, Karrie Webb, CEO of the Sports Software and Minjee Lee the director of the mobile development, has prioritarized the project. At first the investment in this project has been expected to be eighty thousand dollars. Then for the development cost for the next year id ten thousand dollars and so on. Sports Software Inc. has needed a seven percent discount of rate.

The aim of the project is to suggest an application that must be optimized for Android and I-Phone devices.

 This must permit the tourists, golf enthusiasts and the golfers to subscribe and make payment for accessing a database. This database comprises of the golfing tips along with explanations of numerous games and scoring methods related to golf.

The users could book individual or team golfing lessons and clinics. The readers could subscribe to the organization’s newsletter and the relevant upcoming events. Along with many other features, the app must help the users to give a ranking of the organization according to quality of services and information (Molinari & Leech, 2015).

It is expected to be an overall three months project with the cost of $105,000 to be expended for the venture.

The present situation could be described by the following SWOT analysis.

There have been various challenges anticipated as the tender gets successful. They are discussed below.

Sports Software has been from the very first focusing on the improvement of the sports based on the learning apps for the children. However Karrie Webb, the CEO has been emphasizing on the necessity to raise the profits through tapping into the other markets. This has been also including the projects of sports market.

The kinds of individuals who have been working on the project of kid’s learning have been generally distinct from those who have been working on the latest projects of sports marketing. These people generally possessed various educational backgrounds, ideals and skill sets. Maximum of the people who have been hired in the previous years were hired for supporting the new markets.

Although the virtual team analyst and the project team of Cobden Golf Club have been trying to do an outstanding task through managing the primary stakeholders, there have been some challenges. These have been rising from the various workers who have been disagreeing with the new strategies of market for the Cobden Golf Club Pty Ltd.

Description of Project Objectives

The important assumptions have been including the following:

• It has been anticipated that each of the requirements and the operations phases would take one week time.
• As the phases of analysis design and testing would be taking two weeks each, the coding phase must take approximately about four weeks.
• The team must be consisting of two programmers and one specialist in digital image.
• These three team members must be spending the equivalent of about half day in a week on the activities related to project management and the rest 4.5 days over the development.
• They must be paid at the rate of 57 dollars per hour. The project also requires to access to one golfing consultant
• The pay rates and the consultant and liaison have been negotiable and would only be only needed for one week utmost.

Performer constraints:

These have been including the mental and physical factors like the motivation, attention and skill and so on.

Technical constraints:

This has been including the technical support of the required application in the expected devices.

Task constraints:

This had been including the game rules, available equipments and the relative condition of the gaming (Andler, 2016).  

• The plan has been to roll out the review of the current information, conducting research and gathering new materials.
• The prototype, final version, alpha, beta and the detailed storyboard has to be developed.
• The applications require be examining, and promoting before the rolling out.
• It should be referred to as success as it generates within scope budget and time. Moreover the stakeholders must be pleased with the reporting process and communication (Jeffery & Komorous-King, 2016).

When the to-dos have been changing into project various tools could help to organize every task. They are recommended below.

Azendoo:

This has been a project management and hybrid task tool. It has been plugging into other devices like Box, Dropbox, Google Drive, Evernote for storage.  

Evernote:

It has been killer tool of note-taking. With the help of this multiple projects could be created as the organization has been easy and accessing everything has been simple.

OneNote:

This has been an outstanding personal planner. It has been depending how it could be used.

1. Use case development
2. Determination of the origin of data
3. Finding of the integrations to the backend data sources
4. Determination of the level of security
5. Finding the type of contextual actions or notifications that the application must be capable of.
6. Determining the server where the app must be hosted.
7. Finding of the kind of analytics and reporting on the user data, devices and others required to be collected.

Table 1: “The budget estimate”

(Source: Created by Author)

1. Risks regarding lack of interest in users:

The biggest nightmare lying here for Cobden Golf Club is the development of the mobile application that could be rejected by the users.

1. Risks of the unsustainable growth of user:

Cobden Golf Club might fetch risks as of too many individuals begin using the app and what if the app takes of very quickly as expected. The organization might get stuck in supporting large amount of unexpected users.

1. Risk choosing the wrong development partner:

Here the risk lies in the propensity for outsourcing the application development among the organizations big and small.

1. The risk of security breaches:

The security breaches have not been new in this type of tasks. It could be applicable to any kind of mobile application. The risks lie here is in the underestimating of the necessity for the appropriate precautions of security under the native applications. Cobden Golf Club could make mistakes in assuming that the native applications have been inherently protective and neglect the appropriate measures of security in this process.

Conclusion: 

The above business case at Cobden Golf Club has been deliverable in the project life cycle of Information and Technology. It has provided the analysis of the risks, benefits, costs, feasibility and organizational value of the various suggested options and alternatives. It has helped in determining whether or not the project has justifying the investment of Cobden Golf Club into the project to develop the mobile app. It has defined the challenges and its effect and performed the cost benefit analysis for the suggested solution. It has also fetched at the other possible solutions. Lastly it has provided the examination to see that this project has been aligning with the strategic plan of Cobden Golf Club.

References:

Akbar, H., & Mandurah, S. (2014). Project-conceptualisation in technological innovations: A knowledge-based perspective. International Journal of Project Management, 32(5), 759-772.

Anderson, D. R., Sweeney, D. J., Williams, T. A., Camm, J. D., & Cochran, J. J. (2015). An introduction to management science: quantitative approaches to decision making. Cengage learning.

Andler, N. (2016). Tools for project management, workshops and consulting: a must-have compendium of essential tools and techniques. John Wiley & Sons.

Beno, T. A., Curtis, A., McDonnell, M. T., Moreira, S. H., & Yagley, M. S. (2016). U.S. Patent No. 9,409,071. Washington, DC: U.S. Patent and Trademark Office.

Bentley, M., & Bose, B. (2015). U.S. Patent No. 8,941,723. Washington, DC: U.S. Patent and Trademark Office.

Fleischer, L. (2016, June). Mining Multimedia And Complex Data Kdd Workshop Mdmkdd 2002 Pakdd Workshop Kdmcd 2002 Revised Pap. In Workshop Mdmkdd (Vol. 1, p. 4).

Jeffery, M. J., & Komorous-King, R. S. (2016). U.S. Patent No. 9,339,707. Washington, DC: U.S. Patent and Trademark Office.

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Leech, N. A., Molinari, A., Kabeshita, Y., Ichikawa, Y., Fitchett, D. A., & Tutmark, B. C. (2014). U.S. Patent No. 8,882,606. Washington, DC: U.S. Patent and Trademark Office.

Molinari, A., & Leech, N. A. (2015). U.S. Patent No. 9,217,753. Washington, DC: U.S. Patent and Trademark Office.

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Turner, R. H., Haligas, D. S., Venugopal, V. P., & Devine, A. H. (2017). U.S. Patent No. 9,609,472. Washington, DC: U.S. Patent and Trademark Office.

Umek, A., Zhang, Y., Tomaži?, S., & Kos, A. (2017). Suitability of Strain Gage Sensors for Integration into Smart Sport Equipment: A Golf Club Example. Sensors, 17(4), 916.

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