General Overview
Introduction
The project management is a generalized concept and it is widely used for the development and implementation of the improved processes in the organization (Chaves et al. 2016). The PM methodology approaches have been preferred for the implementation of the improved processes. The project management methodologies are been used for the development of the improved operations and functions. There are various methods that can be used for the development of the project operations and it would form the improvement of the operations of the project. The PM technique approaches have been favoured for the usage of the enhanced procedures. The project management systems are been utilized for the advancement of the enhanced operations and capacities (Gido and Clements 2014). There are different techniques that can be utilized for the advancement of the project operations and it would frame the change of the operations of the project.
The following report had been made for the case study of the PM made easy and the company Nextorg. The organization had to develop their project management operations by implementing improved functions of the project management by using an appropriate project management methodology approach. The improved processes of the organization would be implied by using the selective methodology and it would form the suggestive development of the operations. The report would evaluate the various concepts and benefits of using the project management methodologies and it would form the implementation of any specific methodology in the organization.
The project management methodologies are being used for the development of the operations in the project and ensure the completion of the project (Chaves et al. 2016). The project managers have to imply the use of the development of the operations for increasing their performance and forming accurate operational development. The two methods of project management approaches are Traditional Sequential Methodologies and the PMBOK/PMI method. These two methodologies are widely used for the development of the operations and implication of the improved facilities. The methodologies can be used for the development of the operations in the project and ensure the completion of the project for Nextorg.
Traditional Sequential Methodologies: The traditional sequential methodologies are used for the development of the operations and functions for the project (Heagney 2016). They form the sequential arrangement of the tasks to form the complete project activities. The various traditional methodologies are Waterfall, Critical Path Method, and Critical Chain project management. These methodologies form the process of focusing and identifying the critical path allowing the project managers to prioritize and allocate the resources for getting the job done. It would reschedule any lower need errands that might be stopping up the group’s data transmission. According to Kerzner (2013), Waterfall methodology is a customary strategy for overseeing projects and the one that is most straightforward to get it. One undertaking must be finished before the following one starts, in an associated arrangement of things that mean the general deliverable. It’s a perfect technique for projects that outcome in physical items (structures, PCs), and project designs can be effortlessly reproduced for sometime later.
Two Methodologies of the Project Management
PMBOK/PMI method: PMBOK is the most acceptable form of the project management methodology that had been widely used for the development of the operations and functions for the project (Karaman and Kurt 2015). The project management concept and the development factor for the improvement of the operations have been formed with the breakdown of the project in five stages. They are initiating, planning, executing, controlling, and closing. The steps are being followed for the development of project management approach in the organization. The mentioned steps initiating, planning, executing, controlling, and closing are being formed for forming the simple deployment of the operations. Project management idealists however demand that PMBOK is less a technique but rather more it is an endless supply of guidelines and traditions for overseeing projects (Leach 2014). The utilization of PMBOK strategies have been settled upon by the Project Management Institute (PMI) and reported in the Guide to the Project Management Body of Knowledge (PMBOK).
According to Heagney (2016), the traditional project management methodologies are utilized for the advancement of the operations and capacities for the project. They shape the consecutive course of action of the errands to frame the total project exercises. The different conventional procedures are Waterfall, Critical Path Method, and Critical Chain extends management. These procedures frame the way toward centering and distinguishing the basic way enabling the project supervisors to organize and apportion the assets for taking care of business. Kerzner (2013) have stated that traditional project management methodologies would reschedule any lower require errands that may be ceasing up the gathering’s information transmission. Waterfall system is a standard methodology for supervising projects and the one that is most clear to get it. One undertaking must be done before the accompanying one begins, in a related game plan of things that mean the general deliverable. It’s an ideal procedure for projects that result in physical things (structures, PCs), and project outlines can be easily replicated for at some point later.
On the other hand Karaman and Kurt (2015) pointed out that PMBOK is the most worthy type of the project management approach that had been generally utilized for the improvement of the operations and capacities for the project. The project management idea and the advancement factor for the change of the operations have been framed with the breakdown of the project in five phases. They are starting, arranging, executing, controlling, and shutting. The means are being taken after for the improvement of project management approach in the association. The said steps starting, arranging, executing, controlling, and shutting are being shaped for framing the basic sending of the operations. Project organization dreamers however request that PMBOK is less a procedure yet rather more it is a perpetual supply of rules and customs for administering projects (Leach 2014). The usage of PMBOK methodologies have been settled upon by the Project Management Institute (PMI) and announced in the Guide to the Project Management Body of Knowledge (PMBOK).
Critical Evaluation and Comparison of the Methodologies
The organization Nextorg has been facing issues in the completion of their activities and development of the improved functions in the organization. However, there are some issues that would be required to be solved in the organization. The development areas for the organizations can be improved by following steps,
Standardization of the project planning: Raising the measures from the begin with reliable arranging devices and project layouts guarantees that a standard arrangement of assignments are made for each project, giving you the certainty that all the essential issues and points of interest are secured (Mir and Pinnington 2014). This additionally spares time for extend administrators, makes arranging more steady and speedier, and implies that groups are informed reliably, so they see precisely what’s expected of them from the very beginning.
Standardization of time and expense logging: Most associations record time by means of some type of framework, spread sheet or application (Schwalbe 2015). Be that as it may, have you at any point set aside opportunity to stop and truly comprehend the advantages this conveys to the association or to survey whether you are amplifying the utilization of this information. The project managers exceed expectations is in their utilization of innovation, they set up the correct timesheet section prepare required to meet their business needs.
Standardization of risk management: According to Mir and Pinnington (2014), using innovation project managers can enlist particular risk inside project layouts, so at whatever point that kind of project comes in, those risk are as of now highlighted and can be overseen from the underlying engagement. This guarantees no stone is left un-turned and you have the best shot of project accomplishment from the very beginning.
Standardization of Contract Management: Schwalbe (2015) have pointed that it sounds strange, however when the weight is on to convey, charging can without much of a stretch be disregarded. Invoicing effectively and on-time is basic to accomplishing the most abnormal amounts of project benefit. To accomplish this the best performing PSOs use Professional Service Automation programming where Billing alarms can be incorporated with the project design from the begin for retainers and rehash contracts and in addition singular project expectations.
Standardization of Reporting Status: According to Snyder (2014), the project managers initially draw in with a customer to seek them for giving cases from their project status announcing, and soon thereafter they are normally welcomed with various distinctive spread sheets, in various configurations which are practically difficult to solidify at a senior administration level, making it exceptionally troublesome for the business to settle on key project choices. This is the place the best entertainers vary for each part of status revealing improvement.
Steps Taken for Improving Overall Performance in Nextorg
According to Snyder (2014), the project management implementation can be done in Nextorg by the use of PDCA cycle or Deming Cycle for the successful completion and operations. The PDCA cycle consists of 4 steps and they have been explained below,
Plan: The plan phase consists of forming an appropriate plan and setting up the destinations and procedures important to convey brings about agreement with the normal yield (the objective or objectives). The fulfilment and precision of the detail is additionally a piece of the focused on change and is formed by building up yield desires. At the point when conceivable begin on a little scale to test conceivable impacts.
Do: The Do phase is characterized by actualization of the arrangement, execution of the procedure, making the item (Walker 2015). The project managers have to gather information for outlining and examination in the accompanying “CHECK” and “ACT” steps. Search for deviation in usage from the arrangement and furthermore search for the propriety and culmination of the arrangement to empower the execution, i.e., “Do”.
Check: In the check phase, the cconcentration is on the genuine outcomes (measured and gathered in “DO” above) and think about against the normal outcomes (targets or objectives from the “PLAN”) to determine any distinctions (Walker 2015). Outlining information can make this significantly less demanding to see inclines more than a few PDCA cycles and with a specific end goal to change over the gathered information into data. Data is the thing that you requirement for the following stage “ACT”.
Act: As opined by Turner (2016), on the off chance that the CHECK demonstrates that the PLAN that was actualized in DO is a change to the earlier standard (pattern), at that point that turns into the new standard (benchmark) for how the association should ACT going ahead (new gauges are enACTed). On the off chance that the CHECK demonstrates that the PLAN that was actualized in DO is not a change, at that point the current standard (gauge) will stay set up. In either case, if the CHECK demonstrated something else than anticipated (regardless of whether better or more terrible), at that point there is some all the more figuring out how to be finished. Furthermore, that will recommend potential future PDCA cycles.
The project management methodologies can be used in Nextorg for the development of the improved operations and functions (Turner 2016). The PM technique approaches would be favoured for the usage of the enhanced procedures. The project management systems are been utilized for the advancement of the enhanced operations and capacities. The benefits of the implementation of the PMBOK methodology for the success criteria are,
- Classified Project Operation: The implementation of the PMBOK PM methodology would be helpful for the project managers to imply the use of the development of the operations for increasing their performance and forming accurate operational development (Turner 2016). PMBOK implementation has formed for the project management concept and the development factor for the improvement of the operations have been formed with the breakdown of the project in five stages. They are initiating, planning, executing, controlling, and closing. The steps are being followed for the development of project management approach in the organization.
- Support for all operations: Project management idealists however demand that PMBOK is less a technique but rather more it is an endless supply of guidelines and traditions for overseeing projects (Verzuh 2015). This additionally spares time for extend administrators, makes arranging more steady and speedier, and implies that groups are informed reliably, so they see precisely what’s expected of them from the very beginning.
- Time and Risk Management: The project managers exceed expectations is in their utilization of innovation, they set up the correct timesheet section prepare required to meet their business needs (Verzuh 2015). Using innovation project managers can enlist particular risk inside project layouts, so at whatever point that kind of project comes in, those risk are as of now highlighted and can be overseen from the underlying engagement.
- Increased Speed of Operation: Invoicing effectively and on-time is basic to accomplishing the most abnormal amounts of project benefit. With various distinctive spread sheets, in various configurations which are practically difficult to solidify at a senior administration level, making it exceptionally troublesome for the business to settle on key project choices.
Processes Involved in Implementing a New Methodology
Conclusion
It can be concluded from the report that project management had been playing a significant role in the development of the operations of the organization. The project management methodologies had been used for the development of the improved operations and functions. The various methods that can be used for the development of the project operations had included the traditional methods and PMBOK methodology approaches. It had formed the improvement of the operations of the project. The PM technique approaches had been favoured for the usage of the enhanced procedures. The project management systems were been utilized for the advancement of the enhanced operations and capacities. The organization had to develop their project management operations by implementing improved functions of the project management by using an appropriate project management methodology approach. The improved processes of the organization were successfully implied by using the selective methodology and it would form the suggestive development of the operations. The report had evaluated the various concepts and benefits of using the project management methodologies and it would form the implementation of any specific methodology in the organization. The different strategies that can be utilized for the advancement of the project operations had incorporated the conventional techniques and PMBOK philosophy approaches. It had framed the change of the operations of the project. The PM strategy approaches had been favoured for the use of the improved methods. The enhanced procedures of the association were effectively inferred by utilizing the specific philosophy and it would shape the suggestive advancement of the operations. The report had assessed the different ideas and advantages of utilizing the project management techniques and it would shape the execution of a particular system in the association.
The project PM Made Easy consists of the following steps,
- Requirement Analysis (consisting of Developing Project Plan, Initial Data Collection, Research and Survey, Data Sorting and verification, Developing appropriate data for the project, and Signing off the project plan)
- Detailed Analysis of PM methodology approaches (consisting of Selection of the appropriate PM methodology approaches, Analysis of the various PM methodology approaches, Critical evaluation of the approaches, Selecting one PM methodology approach, and Developing literature review of the PM methodology approaches)
- Manual “PM made easy” (consisting of Analysis of the data collected, Reviewing the literature review made, Making Structure for the Training manual, Including the literature review information and data, and Manual is completed)
- Improvement of Project Management (consisting of Evaluating the existing system of PM at Nextorg, Finding out the flaws and area of improvement, Using Trial and Error method for evaluating the proposed PM approach, Implementing the PM approach at the areas of improvement, and Scrutinizing the impact of the PM approach)
- Detailed Description of PM solution (consisting of Making the final assessment of the PM methodology approach, Evaluating the changes in operations of Nextorg, making report for the detailed description of the PM, Selection of Key Performance Indicators, Determining the optimum indicator of performance, Developing improvement of the key performance indicator, and Completion of the performance indicator)
- Presentation of final benchmarking report (consisting of Making of the final report, Submitting the final report of benchmarking, and Project is closed)
The project of PM made easy consists of the basic calculation of the budget and the analysis have considered the following base requirements,
Web Source (Material) costing £50.00
Business Analyst (Work) costing £8.00/hr
Project Manager (Work) costing £9.00/hr
Documenter (Work) costing £7.00/hr
Data Analyst (Work) costing £6.00/hr
Implementation Team (Work) costing £9.00/hr
References
Chaves, M. S., de Araújo, C. C. S., Teixeira, L. R., Rosa, D. V., Júnior, I. G., and Nogueira, C. D. 2016. A new approach to managing Lessons Learned in PMBoK process groups: the Ballistic 2.0 Model. International Journal of Information Systems and Project Management, 4(1 s 35).
Gido, J., and Clements, J. 2014. Successful project management. Nelson Education.
Heagney, J. 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.
Karaman, E., and Kurt, M. 2015. Comparison of project management methodologies: prince 2 versus PMBOK for it projects. International Journal of Applied Science and Engineering Research, 4(4), 572-579.
Kerzner, H. 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley and Sons.
Leach, L. P. 2014. Critical chain project management. Artech House.
Mir, F. A., and Pinnington, A. H. 2014. Exploring the value of project management: linking project management performance and project success. International Journal of Project Management, 32(2), 202-217.
Schwalbe, K. 2015. Information technology project management. Cengage Learning.
Snyder, C. S. 2014. A Guide to the Project Management Body of Knowledge: PMBOK (®) Guide. Project Management Institute.
Turner, R. 2016. Gower handbook of project management. Routledge.
Verzuh, E. 2015. The fast forward MBA in project management. John Wiley and Sons.
Walker, A. 2015. Project management in construction. John Wiley and Sons.
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