Importance Of Induction, Probation Process, Stakeholder Involvement And Evaluation

Answer

Induction involves orienting new employees to an organization. This is a step aiming to gain new employees’ commitment and integrity in the jobs they undertake in an organization. This involves training of the recruits in the organization culture and illustrating to them how each of them is interdependent on everyone else in the organization. Before induction goes through, an organization has to choose a few recruits from a pool and from that, they are after that selected after determining the number of factors such as level of competency which will after that be the new employees going through the induction. (Dearden, et al., 2016).  Correct

Purpose of Induction

You should outline:

·       why is induction is important for the new employee

·       why is induction important for the organisation

·       What are the benefits of having a good induction program?

·        What are the risks if there is not a good induction program?

·       What are the induction ‘best practices’ (i.e. what are the types of issues that should be covered in the induction and how should they be covered) – make sure you look at this from the perspective of both the employee and the organisation.

Minimum. 300 words

Answer

Induction is essential for the new employees since help them familiarize with their working environment ensures that the individuals understand the core information about their specific jobs and it is also an opportunity to set objectives for prospective financial years (Hill 2016). It is through induction that the recruits create a positive perception of an organization while communicating its established values, culture and goals. Besides, it helps to ensure operational efficiency as new employees become productive as soon as possible. It is through induction programs that a firm gets a foundation to the organization and also the organization creates a competitive base of new employees thus anticipation of increased productivity which in turns maximizes returns of the organization. The excellent induction programs have helped boost employee morale this is because they are made aware of ethics and values needed in that work, and there is also increased the sense of acceptance into the organization hence positive morale and tenure (Dearden, et al., 2016). In addition to that, induction programs help develop well-equipped employees since, during that process, the employee learns how to carry out diverse job activities which not only benefits the organization, the consumers too (Hill 2016). However, if there is a poor induction program, it may result in reduced staff turnover, poor customer service this is because the new employees will have difficulty in offering services such as the way to talk to the customers. Moreover, may result in low productivity since induction is not done early enough and the time of competency can be increased if it is delivered in the wrong time and way.

During induction, information should be provided at the rate which the new worker can understand quickly and adequately. The following are necessary for to contribute to a new work that is; the details of the occupational pension scheme, a copy of any procedures and handbooks, health and safety required of them to do their jobs effectively, work policies, the number of work, sickness and disciplinary proceedings. All this should apply to every new employer at each time of employment this will not only make them comfortable but also flexible in whatever duties they partake in the organization.  Correct

Probation purpose and process

Under this heading, you should briefly discuss:

·         Purpose of probation

·         How will the probationary period be managed?

·         How long will probation be?

·         How will the assessment be made that new employees employment will be confirmed or terminated?

·         Who is involved?

Minimum. 200 words

Answer

There is a probationary period for all new employees to introduce themselves to the primary duties and responsibilities of their post in an organization or firm. The process supports a training program for the roles within the probationary periods. The length of an employee’s period is defined by their job or position in the organization. The range of probation periods differs but mostly takes six months. During the first three months of probation review, they discuss on how the employee is settling in, the type of support needed, taking account of the limited time the employee has been in the post and the training and development needs that haven’t been met yet. After the review, the first probation outcome is given. After that after three months, another consideration is done whereby any concerns are discussed that if any, considering how the employee is settling in, identifying if the employee is paying in and giving assuring but realistic feedback. If the progress meets the standard requirements, the employee is encouraged to discuss any additional support required (Hill 2016). The final probation is done in five months whereby the employee is given a written confirmation decision if the standard requirements are met. The probation process involves the new employee and top management that is the human resource management.  Correct

Stakeholder Involvement

Under this heading, you should briefly discuss:

·         Who will be involved in the induction program

·         How they will receive any necessary training and support that they may need to fulfil their responsibilities 

Minimum. 100 words

Answer

During the induction process, they are the involvement of various stakeholders, for example, the top management of the organization. However, during an induction process, the staff will be obligated by the senior management to handle different tasks. For example, in case of induction process to the university, the director will delegate the other staff in various departments such as those heading the health and sanitation to talk about the health safety of the employees and their involvement in case any sickness or disease attack among the employees, it may also deal with the health insurances cover and how to ask for a sick day in fact an employee gets sick, and they are a department of disciplinary which makes the new employees the  measures taken in case of misconduct and the consequences of in disciplinary. The top management will be there during the induction process so that the new employees may be able to understand the order of the chain of authority in an organization.

However, there will be a supervisor who will be delegated to show the employees around, and in case of any questions from them, they will be answered conclusively (Dearden, et al., 2016). The new employees will receive training and support by arranging into groups with the other employees of various departments who will not only help them to familiarize with the place but also help them acquainted to the job and the history of the organization. They can also be given information platforms of the organization where they can easily information concerning different issues that can arise in the firm. In addition to that seminars can be held within the organization to educate the employees on various duties and responsibilities of every employee within the organization. .  Correct

Evaluation

All induction programs need to be constantly evaluated to ensure that they are meeting the needs of stakeholders.  In this area you need to discuss:

·         Why you would evaluate an induction program

·         How will you do this (e.g. feedback, looking at data, etc.)

·         How will you decide which improvements to make?

 Minimum. 100 words

Answer

All the induction programs need to be continuously evaluated to ensure that the needs of the stakeholders are met. During the assessment, the needs of employees should be put into consideration too since if they are catered for adequately, there will be increased performance thus increase in productivity. Induction programs require evaluation on their effectiveness and radical changes in areas where weaknesses are identified. Different methods can be used during assessment such as interviewing the employees, by use of questionnaires and formal and informal performance management. Through the interviewing, the interviewer must put down matters of concern put across by the employee. In questionnaires, the evaluator should seek comments on the clarity of content, time span, use of media and level of interest, he/she should ask open-ended questions. This is to enhance flexibility in responses and also ask the employees to identify issues if any that are relevant but have not been covered. As an evaluator, you should follow up on the feedback given by the employees to maintain credibility and reassure the employees. All matters of concern raised by the employees should be addressed to the top management and among other employees to look for different ways to solve or improve them. .  Correct

Induction Program

You must complete the table below.  Remember you will need to cover a range of issues including (but definitely not limited to):

·         Training

·         for their actual job

·         How they will learn about the organisation (vision, mission, strategies, structure, etc.)

·         Work health and safety

·         Corporate policies and procedures

·         Administration details

·         Training

·         Buddy/Mentor Program

·         Probation activities

Make sure that you discuss who would be involved in the delivery of all of these induction and probation activities

Answer

Before Commencement

Training is announced in the organization. The new recruits are identified and evaluated keenly. The new recruits are given a copy of their job descriptions specifically to guide them in the work environment. The information is communication to all the new recruits in the organization. The induction program is then organized accordingly before the kick-off begins.

Day 1

The new recruits then integrated into the work system so as they can adapt to the work environment. The recruits are given an overview of the policies and procedures which are required in the organization. This includes the introduction into the Workplace Health and Safety requirements.

By the end of Week 1

The policies and procedures involved in the work environment. The administrative policies and regulations involved are usually indicated here and illustrated to the new recruits.

By the end of Month 1

The buddy program is then entailed in the induction and probation program. The new recruits are now used to the system and can be independent on their selves in the organization

By the end of Month 3

The probation activities outlined are put into practice. The recruits are now used to the organization set up. The recruits have already gained the skills in the workplace. The review on the performance of the recruits to be done after 5 months

References

Please provide a reference list of all the sources of information that you used in preparing this assessment task.

Answer

References

Hill, J.D., 2016. Perceptions of the School Administrators of Iowa’s Principal Mentoring and Induction Program. Western Illinois University.

Dearden, E., Duck, J.M., Matthews, K., Kavanagh, L., McGrath, D., Adams, P. and Simbag, V., 2016. Teaching induction program evaluation: a research-intensive institution perspective. In Higher Education Research and Development Society of Australasia Conference.