WBS
The concept of project management holds an integral role in developing improved planning and development. The information technology development has helped in improving the concept of improved functional development. The information project management had been largely developed with the continuation of the factors and listing improved functional development.
The project of ‘CPD Program for the students of university of Toronto’ has been developed considering the utilization and improvement of the factors aligning for the information management and development of successful project completion. The listing of the activities has been implied with the continuation and management of the factors.
WBS is developed for highlighting the activities of the project into a specific hierarchical diagram for easily tracking the operations. The WBS structure for the project of CPD Program for the students of university of Toronto is developed using Ms-Project and WBS schedule pro for effectively constructing the WBS task list and WBS structure as shown below,
WBS |
Task Name |
0 |
CPD Program for the students of university of Toronto |
1 |
Initialization |
1.1 |
Requirement Analysis |
1.2 |
Resource Identification |
1.3 |
Charter Documentation |
1.4 |
Submission of Documents |
M1 |
Sign off |
2 |
Planning |
2.1 |
Identification of work requirements |
2.2 |
Listing Project Activities |
2.3 |
Scheduling Project Plan |
2.4 |
Review of Project Plan |
M2 |
Plan Approval |
3 |
Development |
3.1 |
Developing Class Materials |
3.2 |
Forming Performa of information |
3.3 |
Making Arrangements of building |
3.4 |
Class Execution development |
3.5 |
Making Arrangements for Seminars |
3.6 |
Online Profile Development |
3.7 |
Arrangements of audio and video conference |
3.8 |
Examination Scheduling |
M3 |
Completion of Program Development |
4 |
Training |
4.1 |
Making training arrangements for the staff |
4.2 |
Manuals and Programs are developed |
4.3 |
Training Program is developed |
M4 |
Training Completion |
5 |
Closure |
5.1 |
Making Final Reports |
5.2 |
Submission of Report |
5.3 |
Sign off |
M5 |
Closed |
The project has been divided into specific work packages and the work packages have included some project activities. The work packages of the project of CPD Program for the students of university of Toronto includes five phases namely initialization, planning, development, training, and closure for effective alignment of information management. The completion of the project analysis would be supported by the simplification of the information management. The explanation of the WBS work packages has been given below,
Initialization: It is the first work package of the project and the work package in marked with the starting of the project activities by information and resource identification and collection. The work package includes the activities of requirement analysis, resource identification, charter documentation, and submission of documents. The work package is marked by the milestone of sign off marking the start-up of the project activities.
Planning: It is the second work package of the project and the work package in marked with the plan development by identifying of the project activities and scheduling them. The work package includes the activities of identification of work requirements, listing project activities, scheduling project plan, and review of project plan. The work package is marked by the milestone of plan approval marking the plan acceptance and initiation of main works in the project.
Development: It is the third work package of the project and the work package in marked with the plan execution for developing the completion of the project to achieve the required delivery. The work package includes the activities of developing class materials, forming performa of information, making arrangements of building, class execution development. making arrangements for seminars, online profile development, arrangements of audio and video conference, and examination scheduling. The work package is marked by the milestone of completion of program development marking the development of the CPD program completion.
WBS Explanation
Training: It is the fourth work package of the project and the work package in marked with the effective planning and development for the training requirements by the staff for the execution of the CPD program. The work package includes the activities of making training arrangements for the staff, manuals and programs are developed, and training program is developed. The work package is marked by the milestone of training completion marking the completion of the project requirements.
Closure: It is the last work package of project and it would be marked with the involvement of the final dissolution of the project with the completion activities. The work package includes the activities of making final reports, submission of report, and sign off. The work package is marked by the milestone of closed marking the final closure of the project.
The project of CPD Program for the students of university of Toronto has been developed for involving the utilization of the effective information management. The project had been aimed for developing the program of improving the management of the successful project completion. The project goals has been developed successfully for implying the management of the activities and deploying the management of the operations and taking care of the operations and implying the successful completion of the program. The project goals would include the management of the activities and forming effective management and listing the management form. The goals of the project would include the alignment for successful management of the successful completion of the project and it involves,
Development of Program: The program CPD would be developed for implying the management of the successful project execution and formation of the improved project development. The program would be developed for considering the plan for execution of the activities of the development and information management. The program development would be aligned with the information management and effective plan development.
Improvement of Learning Experience: The learning experience of the students of Toronto University would be increase with the successful management activities. The learning experience of the students would be effectively employed with the consideration of the activities and developing successful management process. The learning experience of the students would be effectively improved with the new program. The analysis had been largely deployed for improving the activities and aligning the successful management of teaching process.
Enhancement of University Reputation: The reputation of the university would be effectively improved with the consideration of the improved functional development. The university would get the involvement of the successive management formation. The University would get the benefit of implying with the continuation of the successful project development. The university would get the benefit of improved information management.
Project Goals
The project of CPD Program for the students of university of Toronto had been developed considering the analysis of the factors and improving the successful improvement management. The improved CPD program, would help in the following factors,
- Develop students personally and professionally
- Improve way of teaching and learning
- Improve the ability of students to estimating their potential
- Making students able to adjust in changing environment
- Enhancing the reputation of university
The project of CPD Program for the students of university of Toronto had been implied with the continuation of the successful project execution. The project would be helpful for improving the operational processing of the activities. The alignment had been helpful for taking care of the proper and effective management operations. The strategies would be effectively implied with the help of proper and effective project management operations. The waterfall method would be helpful for making sure that the alignment of the activities had been helpful for forming the management of the successful information management. The waterfall methodology would be helpful for aligning with the continuation and development of the activities. The waterfall methodology would help in executing the project in a more effective method. The project of CPD Program for the students of university of Toronto includes five phases namely initialization, planning, development, training, and closure for effective alignment of information management. Initialization would be the first phase of the project and the phase in marked with the starting of the project activities by information and resource identification and collection. Planning would be the second phase of the project and the phase in marked with the plan development by identifying of the project activities and scheduling them. Development would be the third phase of the project and the phase in marked with the plan execution for developing the completion of the project to achieve the required delivery. Training would be the fourth phase of the project and the phase in marked with the effective planning and development for the training requirements by the staff for the execution of the CPD program. Closure would be the last phase of project and it would be marked with the involvement of the final dissolution of the project with the completion activities.
WBS |
Task Name |
Duration |
Start |
Finish |
Predecessors |
0 |
CPD Program for the students of university of Toronto |
78 days |
Tue 06-11-18 |
Thu 21-02-19 |
|
1 |
Initialization |
9 days |
Tue 06-11-18 |
Fri 16-11-18 |
|
1.1 |
Requirement Analysis |
3 days |
Tue 06-11-18 |
Thu 08-11-18 |
|
1.2 |
Resource Identification |
2 days |
Fri 09-11-18 |
Mon 12-11-18 |
2 |
1.3 |
Charter Documentation |
3 days |
Tue 13-11-18 |
Thu 15-11-18 |
3 |
1.4 |
Submission of Documents |
1 day |
Fri 16-11-18 |
Fri 16-11-18 |
4 |
M1 |
Sign off |
0 days |
Fri 16-11-18 |
Fri 16-11-18 |
5 |
2 |
Planning |
13 days |
Mon 19-11-18 |
Wed 05-12-18 |
|
2.1 |
Identification of work requirements |
3 days |
Mon 19-11-18 |
Wed 21-11-18 |
6 |
2.2 |
Listing Project Activities |
2 days |
Thu 22-11-18 |
Fri 23-11-18 |
8 |
2.3 |
Scheduling Project Plan |
5 days |
Mon 26-11-18 |
Fri 30-11-18 |
9 |
2.4 |
Review of Project Plan |
3 days |
Mon 03-12-18 |
Wed 05-12-18 |
10 |
M2 |
Plan Approval |
0 days |
Wed 05-12-18 |
Wed 05-12-18 |
11 |
3 |
Development |
34 days |
Thu 06-12-18 |
Tue 22-01-19 |
|
3.1 |
Developing Class Materials |
5 days |
Thu 06-12-18 |
Wed 12-12-18 |
12 |
3.2 |
Forming Performa of information |
3 days |
Thu 13-12-18 |
Mon 17-12-18 |
14 |
3.3 |
Making Arrangements of building |
7 days |
Tue 18-12-18 |
Wed 26-12-18 |
15 |
3.4 |
Class Execution development |
3 days |
Thu 27-12-18 |
Mon 31-12-18 |
16 |
3.5 |
Making Arrangements for Seminars |
5 days |
Tue 01-01-19 |
Mon 07-01-19 |
17 |
3.6 |
Online Profile Development |
2 days |
Tue 08-01-19 |
Wed 09-01-19 |
18 |
3.7 |
Arrangements of audio and video conference |
6 days |
Thu 10-01-19 |
Thu 17-01-19 |
19 |
3.8 |
Examination Scheduling |
3 days |
Fri 18-01-19 |
Tue 22-01-19 |
20 |
M3 |
Completion of Program Development |
0 days |
Tue 22-01-19 |
Tue 22-01-19 |
21 |
4 |
Training |
14 days |
Wed 23-01-19 |
Mon 11-02-19 |
|
4.1 |
Making training arrangements for the staff |
4 days |
Wed 23-01-19 |
Mon 28-01-19 |
22 |
4.2 |
Manuals and Programs are developed |
3 days |
Tue 29-01-19 |
Thu 31-01-19 |
24 |
4.3 |
Training Program is developed |
7 days |
Fri 01-02-19 |
Mon 11-02-19 |
25 |
M4 |
Training Completion |
0 days |
Mon 11-02-19 |
Mon 11-02-19 |
26 |
5 |
Closure |
8 days |
Tue 12-02-19 |
Thu 21-02-19 |
|
5.1 |
Making Final Reports |
5 days |
Tue 12-02-19 |
Mon 18-02-19 |
27 |
5.2 |
Submission of Report |
2 days |
Tue 19-02-19 |
Wed 20-02-19 |
29 |
5.3 |
Sign off |
1 day |
Thu 21-02-19 |
Thu 21-02-19 |
30 |
M5 |
Closed |
0 days |
Thu 21-02-19 |
Thu 21-02-19 |
31 |
The project plan for the project of CPD Program for the students of university of Toronto includes five phases namely initialization, planning, development, training, and closure for effective alignment of information management. The completion of the phase would result in forming the final closure of the project plan development. The explanation of the phases is given below,
Phase |
Description |
Activities |
Initialization: |
It is the first phase of the project and the phase in marked with the starting of the project activities by information and resource identification and collection. |
The phase includes the activities of requirement analysis, resource identification, charter documentation, and submission of documents. The phase is marked by the milestone of sign off marking the start-up of the project activities. |
Planning: |
It is the second phase of the project and the phase in marked with the plan development by identifying of the project activities and scheduling them |
The phase includes the activities of identification of work requirements, listing project activities, scheduling project plan, and review of project plan. The phase is marked by the milestone of plan approval marking the plan acceptance and initiation of main works in the project. |
Development: |
It is the third phase of the project and the phase in marked with the plan execution for developing the completion of the project to achieve the required delivery. |
The phase includes the activities of developing class materials, forming performa of information, making arrangements of building, class execution development. making arrangements for seminars, online profile development, arrangements of audio and video conference, and examination scheduling. The phase is marked by the milestone of completion of program development marking the development of the CPD program completion. |
Training: |
It is the fourth phase of the project and the phase in marked with the effective planning and development for the training requirements by the staff for the execution of the CPD program. |
The phase includes the activities of making training arrangements for the staff, manuals and programs are developed, and training program is developed. The phase is marked by the milestone of training completion marking the completion of the project requirements. |
Closure: |
It is the last phase of project and it would be marked with the involvement of the final dissolution of the project with the completion activities. |
The phase includes the activities of making final reports, submission of report, and sign off. The phase is marked by the milestone of closed marking the final closure of the project. |
The risk management plan for the project of CPD Program for the students of university of Toronto in reference to the work breakdown structure has been shown below,
WBS |
Task Name |
Risk Factors |
Probability |
Impact |
Mitigation Strategy |
1.1 |
Requirement Analysis |
Lack of Information |
High |
High |
Avoid |
1.2 |
Resource Identification |
Incorrect Information |
Low |
High |
Mitigate |
1.3 |
Charter Documentation |
Documentation Issues |
High |
Medium |
Transfer |
1.4 |
Submission of Documents |
Unable to Submit the document |
High |
Low |
Avoid |
2.1 |
Identification of work requirements |
Work requirements not met |
Low |
High |
Mitigate |
2.2 |
Listing Project Activities |
Issues in project activities |
High |
Medium |
Transfer |
2.3 |
Scheduling Project Plan |
Lack of methodology |
High |
Medium |
Transfer |
2.4 |
Review of Project Plan |
Unable to verify project activities |
Low |
Low |
Accept |
3.1 |
Developing Class Materials |
Lack of materials |
High |
High |
Avoid |
3.2 |
Forming Performa of information |
Unable to form Performa |
High |
Medium |
Transfer |
3.3 |
Making Arrangements of building |
Construction Issues |
High |
High |
Avoid |
3.4 |
Class Execution development |
Lack of information |
Medium |
Low |
Share |
3.5 |
Making Arrangements for Seminars |
Inappropriate arrangements |
Low |
Low |
Accept |
3.6 |
Online Profile Development |
Technical Issues |
Low |
Low |
Avoid |
3.7 |
Arrangements of audio and video conference |
Technical Issues |
Low |
High |
Mitigate |
3.8 |
Examination Scheduling |
Delay in scheduling |
High |
High |
Avoid |
4.1 |
Making training arrangements for the staff |
Inappropriate arrangements |
Medium |
Low |
Share |
4.2 |
Manuals and Programs are developed |
Inappropriate development |
Low |
High |
Mitigate |
4.3 |
Training Program is developed |
Unable to develop training program |
High |
High |
Avoid |
5.1 |
Making Final Reports |
Documentation Issues |
Low |
Low |
Accept |
5.2 |
Submission of Report |
Delay in submissions |
Medium |
High |
Transfer |
5.3 |
Sign off |
Un approved |
High |
Low |
Avoid |
The personal development code of ethic include the following points,
- Developing and maintaining the self development program
- Integrating courtesy, humanity, and integrity in nature
- Friendly relation with others undergoing the CPD program
- Accurate portray of the facts and figures
- Abiding the training and development rules and norms
- Refraining from discrimination based on any factors like cast, creed, nationalism, religion, sex, or origin
- Encouragement to the support research operation and well being of people for development
- Lack of proper information management is a major factor forming alignment management issues for the project
- Discrimination based on any factors like cast, creed, nationalism, religion, sex, or origin is another major challenge
- Issues in information conveyance and alignment issues for successfully completion of the activities
Challenges |
Mitigation |
Lack of proper information management is a major factor forming alignment management issues for the project |
Information Management plan should be implied for successful execution of the project plan |
Discrimination based on any factors like cast, creed, nationalism, religion, sex, or origin is another major challenge |
Non discrimination policy and practices should be followed |
Issues in information conveyance and alignment issues for successfully completion of the activities |
Unique method of information transfer would be used for transfer |
The required resources for the project includes,
- Building (lecture hall)
- Furniture
- Projectors and display boards
- Computers
- Text books, articles, videos and software
- Basic facilities (water, air-conditioners, heater and light)
- Human resources (instructors, assistants, organisational staff)
According to the project requirements human resources would be the primary requirements of the project and the following table would show the requirement prioritization of the projects,
Ranks |
Resources |
1st |
Human resources |
2nd |
Building, Basic facilities, and Projectors and display boards |
3rd |
Furniture, Text books, articles, videos and software |
The accumulation of the resources would be done by hiring an external contractor for gaining access to the resources of Building, Basic facilities, and Projectors and display boards, Furniture, Text books, articles, videos and software. However, the HR manager would be responsible for recruitment of the Human resources.
Resources |
Roles and Responsibilities |
Human resources |
In charge of the activities of the project and development of the final project outcomes |
Building, Basic facilities, and Projectors and display boards |
Structural development of the implementation of the CPD program |
Furniture, Text books, articles, videos and software |
Alignment of the successful project management information management |
Conclusion
It can be concluded that the project information management would be helpful for taking care of the project development and tools like WBS, resource management, risk management would be helpful for the project execution. The various projects had been employed for taking care of the activities and magnifying the probable development and inclusion of the factors developing the inclusion of the activities and forming the management of the successful information management. The project of ‘CPD Program for the students of university of Toronto’ had been developed for making sure that the students get the benefit of improved study materials. The alignment of the probable project management report had included the analysis of the work inclusion and formation of the successful management process.
Binder, J., 2016. Global project management: communication, collaboration and management across borders. Routledge.
Cha, J., Newman, M. and Winch, G., 2018. Revisiting the project management knowledge framework: Rebalancing the framework to include transformation projects. International Journal of Managing Projects in Business, 11(4), pp.1026-1043.
de Carvalho, M.M., Patah, L.A. and de Souza Bido, D., 2015. Project management and its effects on project success: Cross-country and cross-industry comparisons. International Journal of Project Management, 33(7), pp.1509-1522.
de Carvalho, M.M., Patah, L.A. and de Souza Bido, D., 2015. Project management and its effects on project success: Cross-country and cross-industry comparisons. International Journal of Project Management, 33(7), pp.1509-1522.
Eskerod, P., Huemann, M. and Savage, G., 2015. Project stakeholder management—Past and present. Project Management Journal, 46(6), pp.6-14.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute.
Harris, E., 2017. Strategic project risk appraisal and management. Routledge.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach. Routledge.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Heldman, K., 2018. PMP: project management professional exam study guide. John Wiley & Sons.
Heldman, K., 2018. Project management jumpstart. John Wiley & Sons.
Hornstein, H.A., 2015. The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), pp.291-298.
Joslin, R. and Müller, R., 2015. Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), pp.1377-1392.
Kaiser, M.G., El Arbi, F. and Ahlemann, F., 2015. Successful project portfolio management beyond project selection techniques: Understanding the role of structural alignment. International Journal of Project Management, 33(1), pp.126-139.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley & Sons.
Leach, L.P., 2014. Critical chain project management. Artech House.
Lientz, B. and Rea, K., 2016. Breakthrough technology project management. Routledge.
Lock, D., 2017. The essentials of project management. Routledge.
Marchewka, J.T., 2014. Information technology project management. John Wiley & Sons.
Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques for the practicing project manager. John Wiley & Sons.
Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), pp.202-217.
Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and technology. Routledge.
Sánchez, M.A., 2015. Integrating sustainability issues into project management. Journal of Cleaner Production, 96, pp.319-330.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Serra, C.E.M. and Kunc, M., 2015. Benefits realisation management and its influence on project success and on the execution of business strategies. International Journal of Project Management, 33(1), pp.53-66.
Svejvig, P. and Andersen, P., 2015. Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), pp.278-290.
Todorovi?, M.L., Petrovi?, D.?., Mihi?, M.M., Obradovi?, V.L. and Bushuyev, S.D., 2015. Project success analysis framework: A knowledge-based approach in project management. International Journal of Project Management, 33(4), pp.772-783.
Too, E.G. and Weaver, P., 2014. The management of project management: A conceptual framework for project governance. International Journal of Project Management, 32(8), pp.1382-1394.
Turner, R., 2016. Gower handbook of project management. Routledge.
Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.