Aboriginal And Torres Strait Islanders Cultural Gala Event

Event Theme

Discuss about the Gala Event Concept and Design.

Event Theme

The theme of this event is to showcase, hasten, and promote the cultural traits of the Aboriginal and Torres Strait Islanders. This theme is brought out using the following elements as discussed below

The preferred fits to use during gala evening event to bring out the theme imminent are the fits along with black tie dressing style. This is important as the stylish nature of dressing codes and the decorations of the place will help in achieving this theme of the gala event (Sanoff, 2016). Some of the decorations elements to be used in the gala event are live music, acts, red carpets as well as ballroom dancing which will be performed by the Aboriginal and Torres Strait Islanders (Long, Jacob, Davis, & Magerko, 2017, June). Decorate the gala event with three different colors which will include red, white and black. The colors are then complemented with silver and gold (Chasanidou, & Karahasanovic, 2016, December). Additionally, the use of black tires for the event will heighten the cultural event and make it livelier. Aboriginal and Torres Strait Islanders can perform a string harpist or string quartet song during the event to capture the mood and make the function livelier. Therefore, the dress code for the gala event dinner mainly illustrated as shown in the diagram below

The set of the lighting of the room throughout the venue is another key element which will play a vital role in achieving this theme (Fernandez, 2017). In fact, the arrangement of the lighting settings to be used to bring out the theme mainly illustrated as shown in the diagram below

The setting of the stage and the arrangement of the seats and the invitation of the indigenous speaker and the medalist owner are some of the key aspects which the event manager uses to achieve the theme of the gala event. The setting of the stage and table arrangements will take the form depicted in the photo booth below

Furthermore, the Aboriginal and Torres Strait Islanders can prepare a dance performance on the “Nrityagram Dance Ensemble” this will hasten the cultural promotion as far as the theme of the event is concerned (Almeida, Mealha, & Veloso, 2016).  Therefore, using this decor and the setting then the event theme will come out promptly and the objective of the occasion will, therefore, be achieved (True, Stewart, Lampman, Pelak, & Solimeo, 2014).

Dress Code

In the gala event, a number of computer-aided software tools will be used to improve the quality, functionality and as well as in ensuring that theme of the occasion is attained in a more realistic manner. Some of the software to be used in the process includes LINUX, MAC, UNIX as well as the Microsoft and the inputs to be considered are graphics cards, high-speed CPUs along with computer pens and pc mouse (True, Frasso, Cullen, Hermann, & Marcus, 2017). The design software tools primarily ensure that all the event components are properly outlined. The event components comprise of planning, leading, design, marketing budgeting, logistics, staging, risk management and evaluation (MARTÍNEZ, 2014).  In order to achieve these components different parameters are employed, for instance, Vivien’s graphics are used in designing the stage light for the gala event (Pawlewski, Juraszek, Kowalewska, & Pasek, 2014).

Additionally, Apps software is often used in designing and developing the concert venue for the occasion and it outlines the portions and the activity to be carried out at that point. Microsoft projections can also be used to develop Gantt charts, task usage, team planners, resources management and the timeline for the gala occasion. The tickets sales can be done via the Facebook platform for the organization, and group Whatsapp and Twitter accounts for the Torres Strait and Aboriginal Islanders (Kinsella-Meier, & Gala, 2016).

The gala event will take place in the evening and therefore, will require that there is lighting in the room since the natural light will not be there (Halsey, 2010). As the guests for the Gala enter at 19:00 yellow lights will be moving around the room in a circular motion while DJ music is playing for the first 15 minutes in order to draw attention and excitement to the event. The mild sound is used to play the cool music for the guest so as to make the occasion enjoyable with little distractions (Van der Wagen, 2015). Graphics SFX designs of both the yellow color coding, red and blues will be used to brand the occasion more the curtains and the flyers (Gordon, 2017).  SFX design will be used at around 20.00pm where the SFX, light will be focused onto the dance floor. Videos will be displayed on the screens and the available wall plays using the projectors as from 17.00pm to 20.00pm and this will mainly focus on the Torres Strait and Aboriginal culture.

Key Elements for Achieving the Theme

The master of the ceremony will be MC Adams Goodes, who will play a vital role in welcoming, ushering as well as in the coordination of the marshalling. Furthermore, MC Adams Goodes will coordinate the seating arrangements for the attendants, introduce the ceremony, warm up the guests and close the gala event (Islam, 2016). The event attendants will be entertained with the inspirational speech from an indigenous speaker and this will take approximately eight minutes (Feng, 2016). Finally, the entertainment, talent and performance session will be closed by the 200 Torres Strait and Aboriginal Islanders who will perform a Torres Strait chores and an Aboriginal dance for 20 minutes (CLE, Intellectual, & Honoring, 2014).

The different event staffs responsibilities and roles can be summarized as shown in the table below for the gala event (Puti, & Nurbani, 2018).

In the matrix resources analysis, some of the parameters to be considered are transport, storage, Workplace Health, and logistics and Safety as well as risk.  For instance, the venue is not far away from Intercontinental Hotel at Macquarie Street; therefore, the guests are easier to come join the Gala dinner after Congress without traveling too far. Mild sounds are being used in the event to ensure that the sound echoes do not result in health risks in the return (Halseymaintain the hygiene.  This analysis various elements associated with resources matrix for the gala event are mainly discussed as follows

The running sheet below shows the events which take place during the gala event and the preparations which were conducted before the commencement of the occasion (Oancea, Stanciu, Barbu, & Vlad, 2017).

Event Preparation Run Sheet

Event Programme

The event concept of the Gala Festival event concept is divided into four sub-classes and these include

Event: This is a unique, fun and inspirational Gala Event which will hold after at the congress meeting.

Venue: Hyatt Regency Sydney located on Hickson Road 7 is the preferred venue for the event based on the luxurious and the serene beauty of the place (Sellers-Young, 2016).

Time: The event is scheduled to take place on Friday evening as from 6 pm to up-to 11 pm with the first hour only meant for refreshing up and welcoming on the guests and members for the function.  

Attendants:  this event will be attended by the twelve members of the organization plus the six members of the board. In addition, the 200 Torres Strait and Aboriginal Islanders will also attend the event along with the three motivational and inspirational speakers (Savini, 2016).

Computer-Aided Software Tools for Improving the Event

Objective: To bring all the members together have fun and relax after the closure of the Congress meeting

Set Up and closing: the event commences by MC Adams Goodes welcoming the members to the gala event after all the preparations have been done and everything put in order (Chivers, 2016). The gala event is scheduled to take place on Friday as from 6.00pm to 11.00pm. Various activities are lined up for the cultural event including music, drinks, socialization as well as speeches and dance. Thereafter, the project manager closes the gala event after the vote of thanks has been given out by one of the organization members (Isenberg, 2017).

References

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