Advantages of POS System for Small Business
It has been examined that every business needs to focus on informational technology so that business activities can be managed effectively. The small business can take into consideration the advantages of POS system and in this report the discussion will be made of the small unit. In Colorado the Four Seasons Greenhouse and Nursery is situated.
It has been seen that company is using the manual registers so that it can be simple to manage the operations of the company. They are also focusing on considering the information system so that their business operations can be enhanced and also POS system is the best way that can help to consider various advantages. The Four Seasons Greenhouse and Nursery can take assistance from POS and can easily track the inventory and also the overall customer base.
In this report, the emphasis will be given on the information system usage in the nursery. There are also many advantages and disadvantages that will also be discussed. Also the concept of centralized database will be discussed in this report.
One of the advantages is related with improved efficiency in which POS system can easily record the overall cost of inventory and the workers of the company do not want to calculate the overall financial information on the manual basis. The next is related with stock management in which POS can assist to analyze the current availability of the stock. The information will be given into the database which is based on the digital platform. In this the workers can easily enter the information and can access the information (Chockalingam et al., 2016).
Accurate reports is also considered as the advantage in which it can be simple to search the actual sales related to the seasonal variations according the requirement of the stock. POS can also help the company to have proper behavior analysis of the employees and also they submit the sales goals for the coming reporting session. It has been seen that POS can assist to focus on the entire documents of the company.
Cost of web access is the disadvantage in which it has been seen that The Four Seasons Greenhouse and Nursery will focus on high expenditure to consider the system of POS. They will also have to give to cloud vendor. It is necessary for them to require proper connection with the high bandwidth. The next is related to the updates in which it has been seen that The Four Seasons Greenhouse and Nursery will emphasize on updating the software resources on the continuous basis and they will also upgrade it on the basis of the overall hardware features.
Security risks are also the factors in which The Four Seasons Greenhouse and Nursery will focus on implementation of the anti-virus software in the entire system and also it can be seen that information can be breached easily (Eason, 2014).
POS system can help to track the overall detail of the business. POS will facilitate the Four Seasons Greenhouse and Nursery to manage the activities. This software is beneficial to have proper tracking of the data and they can also easily focus on scheduling the stock for various external resources. It has been examined that inventory management is important for The Four Seasons Greenhouse and Nursery. The POS also helps to focus on tracking of the data and also it helps in making correct decisions. The Four Seasons Greenhouse and Nursery can easily focus on tracking the activities of the employees and also they can track the products which are manufactured. With the help of this it can be simple for the company to earn profits and also it can help in expanding the business (Min and Park, 2017).
Disadvantages of POS System for Small Business
First advantage is related with data preservation. It has been seen that preservation can be given by the overall centralized database. The database also takes into consideration the setup related to storage preservation of the information. This takes place when catastrophic failure of hardware takes place within the drive. The next benefit is also related to enhancement in the overall physical security. The information which is stored can be related to the physical safety hazards. It also helps in enhancing the data security. The Four Seasons Greenhouse and Nursery focuses on maintaining the overall information of the customers and workers. But it can be seen that privacy and security is considered as the challenge. It is also important to focus on the policies so that it cannot harm the server (Hu et al., 2018).
It has been seen that through this it can be easy to create effective ways for marketing. Email marketing is considered as the valuable source that can promote the services and also the products. The Four Seasons Greenhouse and Nursery can boost their business. It has been seen that company is considering the CRM so that it can be easy to target the specified people. POS can help to focus on setting the margin so that profit can be earned. The nursery will take into consideration the POS as it can help to give preference to the customers (Ingram et al., 2015).
The terminals of POS can assist to connect with POS servers with the help of LAN. POS also assist IDP protocol and also the UDP data transfer protocols. It is used for the connectivity option and also POS is linked with the LAN router. LAN router is linked with the server of POS.
WAN offers a protective data transmission among the networks. WAN makes the overall reliability of the data transmission and also it is less costly. The Four Seasons Greenhouse and Nursery can take into consideration the usage of WAN so that it can be simple to gain the overall support of the agents. It is also considered as it can be used for the remote administration like POS parameters with Q- Prog and uploading the POS parameters.
MAN supports the hardware of POS. The software is also beneficial to manage the inventory and also the stock. The invoices are given to the consumers by considering the system of EMAIL. Cash Flow is known as the monitors and also POS assist to create the financial statement. POS software is simple to use and all the consumers can consider the software.
Wired media is fixed and it can be simple to consider terminals. The POS terminals are safe and also reliable. POS system can be related with the debit card and also the credit cards like Visa Card and union pay. The Four Seasons Greenhouse and Nursery can consider this source for the payment purpose also (Yang and Hwang, 2015).
In this it has been seen that wireless POS is related with the usage of the wireless device which can help to make the payments for particular products and service. The wireless POS is also defined as WPOS which consider the specified situation which is link with the central network. The WPOS is considered to manage the devices so that it can be simple to communicate in an effective manner (Farias, 2015).
In this it has been seen that vendors can control the encryption keys by not considering the security modules. The Four Seasons Greenhouse and Nursery can consider corporate network so that it can be simple to send emails. It has been seen that security breach is also one of the important factor.
The Four Seasons Greenhouse and Nursery has the duty to offer safety and security related to the system. The company also focuses on the initiatives so that it can be simple to maintain confidentiality of the data for the customers and workers (Young and Leveson, 2014).
The Four Seasons Greenhouse and Nursery must focus on safety of the information. The business should focus on securing the overall information for the customers and also for the employees. The security breach can also be considered as the disaster and also it can affect the overall confidentiality of the data.
Conclusion:
By analyzing the paper it can be stated that POS system has various advantages. In this report the focus is given on the POS so that it can be easy to achieve competitive advantage. Also in the last phase confidentiality and security issues are stated which is needed to be considered. It is important focus on installing the anti-virus program so that it can be easy for the company to maintain safety and security. In this report there are various benefits which are stated which will help to consider overall security and safety of the data which is necessary for the company to grow in the high level of competition prevailing in the market.
References:
Chockalingam, S., Hadžiosmanovi?, D., Pieters, W., Teixeira, A. and van Gelder, P., 2016, October. Integrated safety and security risk assessment methods: a survey of key characteristics and applications. In International Conference on Critical Information Infrastructures Security (pp. 50-62). Springer, Cham.
Eason, K.D., 2014. Information technology and organisational change. CRC Press.
Farias, A.S.P., 2015. System for accessing a POS terminal, method for downloading and updating applications and method for performing electronic operation using such a system. U.S. Patent 9,131,012.
Hu, B., Xie, H., Ma, Y., Wang, J. and Zhang, L.J., 2018, June. A Robust Retail POS System Based on Blockchain and Edge Computing. In International Conference on Edge Computing(pp. 99-110). Springer, Cham.
Ingram, T.N., LaForge, R.W., Williams, M.R. and Schwepker Jr, C.H., 2015. Sales management: Analysis and decision making. Routledge.
Min, B. and Park, S.J., 2017. A Smart Indoor Gardening System Using IoT Technology. In Advances in Computer Science and Ubiquitous Computing (pp. 683-687). Springer, Singapore.
Yang, D. and Hwang, I., 2015, May. Security enhancement methods for mobile POS system. In Proceedings of the Second ACM International Conference on Mobile Software Engineering and Systems (pp. 152-153). IEEE Press.
Young, W. and Leveson, N.G., 2014. An integrated approach to safety and security based on systems theory. Communications of the ACM, 57(2), pp.31-35.
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