Approach to Systems Development
The requirement of the given case study of multisport club want to design a new system for the club which is named as AllSports sports club information system. The purpose is to design an online system for the functioning of the club is to provide the well-scheduled activities system which is capable of displaying articles and newsletters to the club members.
Existing system:
AllSport club works on providing facilities of multiple sports playing to the club members. Periodically it arranges the newsletters and articles to them on their email-ID. Some problems have been encountered in performing daily activities like circulation of the newsletters and articles among club members because some of the members do not have the email ID. The president of the club is unable to retrieve to information on time due to traditional working on the paper system. “The increasing inefficiency raises the concern of developing an information system for scheduling the activities and documentation of the club” (Tripes, 2012).
Requirement of the new system:
The functionality which should be focused in the development of the new system are that the new information system for club should be capable of displaying the information regarding members of the club and the players who are participating in the sport activities, modules for showing the list of articles, modules for showing the upcoming newsletters, details of the related members, database for the members who are having an email address, and the database for the members who are not having their email address.
The requirement of the system is divided into two categories which are named as functional and non-functional requirement.
Functional Requirement:
The development of the new system for the All sport cub should comprised of the following modules.
|
Module or Function |
Description |
|
Home page |
The home page is comprised of the different menu options, images of the club and sports activity conducted by the organization, achievements, and others. “The design of the home page should be attractive” (Gomes, 2010). |
|
Login page for the admin |
Login facility helps in providing authorization to the admin to do required changes in the profile of the organization periodically. The updating of sports scheduled should be done by the admin of the enterprise. |
|
Home page for the admin |
The home of the admin should include list of the members, schedule of activities, newsletters, articles, frequently asked query, gallery, and others. |
|
Update members list |
The admin has the authorisation for adding and deleting the members from the club |
|
Newsletter menu |
It is used for displaying the current newsletter for the members of the club. |
|
Adding and deleting Gallery |
The images in the gallery can be added and deleted according to the requirement and new achievement which the organization wants to share with the members and non-members of the organization. |
|
Feedback Page for the admin |
Feedback is the important tool which results in the prosperity of the enterprise because it helps in analysing the strength and weaknesses of the club. |
|
Login page for the member |
The members can retrieved information regarding their sports and other activities which are going to be organized by the club in the subsequent days. |
|
Member Home page |
It will show the information regarding images, activities, newsletter, reviews, suggestions, query, and others |
|
Registration facility |
“New customers can become the member of the club by filling the registration form by providing some basic details for reference and identities” (Knop, 2014). |
The non-functional requirement of the proposed project of online club information system
- easy retrieval of information
- Creating the user friendly environment for the club members.
- Initialization compatible procedures
- Information availability
In the given case study the allocated budget for developing the club information system is around $ 60000. The cost of the traditional working system can be reduced to $ 2000 whih results in maximising the profit to $ 1000. The club invest around $ 1200 on the maintenance program of the system. The table below helps in analysing the relationship between costs and benefit.
|
Cost |
Benefit |
|
Risks Development program |
The predictability of the project can be improved. |
|
Increasing availability of resources |
The successful project delivery |
|
Generation of the risk mitigation policies. |
Customer satisfaction should be improved |
|
Commitment of the program |
Business growth |
|
Consistency of the program |
Team motivation |
|
Maintenance program |
“Improving the goodwill of the cub” (Yang, 2011) |
|
Continuation of club information system |
The distribution of the cost and associated benefit can be summarised from the table below:
|
Benefits |
Amount |
|
Reducing the staff cost |
$ 25000 |
|
Increment in the profit |
$ 14000 |
|
6% Discount |
$ 3600 |
|
Increasing number of customers |
$ 24000 |
|
Total |
$ 66600 |
|
Cost |
Amount |
|
System Development |
$ 10000 |
|
Hardware cost |
$ 5000 |
|
Software cost |
$ 5000 |
|
Organization of Training and development program |
$ 4000 |
|
Management of the Annual operating cost |
$ 14000 |
|
Management of the Annual maintenance cost |
$ 15000 |
|
Total |
$ 53000 |
The development of the information system for club management involves the accumulation of six phases which are categorised as planning phase, requirement analysis phase, designing and development phase, coding and testing phase, implementation and deployment phase, and documentation phase. “The preparation of the project schedule helps in developing the system on time and within the allocated budget” (Nikolic, 2013). The scheduling of the activities helps in designing an online system for the functioning of the club to provide the well-scheduled sports activities system which is capable of displaying articles and newsletters to the club members.
WBS:
|
Online club information system |
|
|
Activities |
Sub-activities |
|
Planning Phase |
Starting of planning process Work plan designing Development of risks matrix for risk identification and mitigation Feasibility analysis phase |
|
Analysis Phase |
Requirement specification plan Data collection and gathering process Detailed requirement phase Analysis of business requirement specification Hardware and software requirement specification plan |
|
Designing phase |
Designing of interface between members and non-members of the club Database designing and development phase Determining functional and non-functional requirement of the project |
|
Coding phase and testing phase |
Project coding Software testing Performance Testing |
|
Implementation phase |
Deployment of the project Installation of the project Organization of Training and development program |
|
Documentation phase |
System information documentation User information documentation |
Gantt chart:
Analysis of the stakeholder:
|
Internal Stakeholder |
External Stakeholder |
|
President of the All sport club |
Project sponsors |
|
Project manager |
Project suppliers |
|
Technical and non-technical Staff required for the implementation of the club information system |
Club Members |
|
IT professional and developers for developing the project into working model |
New member |
|
Project Owner |
Non Member |
The investigation techniques which are used for analysing the profitability of the proposed project are summarised in the table below:
|
Investigation technique |
Description |
|
Interviewing and listening technique |
“The arrangement of interview helps in analysing the core problem which occurred in handling of the system through paperwork” (Rosode, 2014). The procedure of arranging interview can be enhanced by preparing interview questions in advanced which are relevant to the requirement of the club information system. “The functioning of the different sector of the club information system can be improved by taking suggestions and proposal from the different professionals and specialist” (Wu, 2010). The top level management should take active participation in the interview to provide their clear requirement about the club. |
|
Questionnaire |
The group of members are involved in taking suggestions, proposals, and feedback by organizing the questionnaire. The paritcipants clearly specifies their requirement and problems occurred in the paper work functioning of the system. It is less costly and easy method for collecting data in bulk. |
|
Document analysis |
Reviewing of the customer feedback helps in analysing the real problem of the club. “Feedback is the important tool which results in the prosperity of the enterprise because it helps in analysing the strength and weaknesses of the club” (Meyers, 2013). It helps in increasing the satisfaction level of the members and non-members of the club |
|
Organization of the surveys |
“The surveys are organized to determine the problem faced due to the cross cultural environment of the club and the market strategy which should be used for remaining ahead of the competitors in the global market” (Honari, 2011). |
Conclusions:
From the study of the project, we have analysed that the efficient working of the project will increase the profitability of the club. The club information system helps in attracting new members towards the club which in turn increases the profit of the firm. It has been analysed that the proposed project is feasible to cost and proposed project of $ 60000. The working model of the proposed project helps in overcoming the problems occurred in the paper work. Feedback is the important tool which results in the prosperity of the enterprise because it helps in analysing the strength and weaknesses of the club. The development of the online club information system helps in bringing new revolution in the functioning of the system.
References
Gomes, S. (2010). Structural characteristics of sports organization. 1st ed. [ebook]. https://www.iese.edu/research/pdfs/di-0704-e.pdf [Accessed 21 Aug. 2016].
Honari, H. (2011). Information technology in professional sports. 1st ed. [ebook]. https://www.ipcbee.com/vol16/24-E30009.pdf [Accessed 21 Aug. 2016].
Knop, P. (2014). Quality management in sports club. 1st ed. [ebook]. https://www.researchgate.net/publication/227425375_Quality_Management_in_Sports_Clubs [Accessed 21 Aug. 2016].
Meyers, D. (2013). Football content management sytem for howden town. 1st ed. [ebook]. https://minerva.leeds.ac.uk/bbcswebdav/orgs/SCH_Computing/FYProj/reports/0607/Meyers.pdf [Accessed 21 Aug. 2016].
Nikolic, Z. (2013). Information design of football club information system. 1st ed. [ebook]. https://imtuoradea.ro/auo.fmte/files-2013-v2/NikolicZ-IMT-%20Oradea-2013.pdf [Accessed 18 Aug. 2016].
Rosode, A. (2014). Club management system report. 1st ed. [ebook] Cisco Press. Available at: https://www.ams.ubc.ca/wp-content/uploads/2010/07/395-15-Clubs-Management-Software-Final-Report.pdf [Accessed 18 Aug. 2016].
Tripes, S. (2012). Leveraging knowledge for improved sports club performance management. 1st ed. [ebook]. https://issbs.si/press/ISBN/978-961-6813-10-5/papers/ML12_114.pdf [Accessed 21 Aug. 2016].
Wu, S. (2010). Club management system project report. 1st ed. [ebook] Cisco Press. Available at: https://sites.google.com/site/bcafinalyearproject/project-report/club-management-system-project-reprot [Accessed 18 Aug. 2016].
Yang, G. (2011). A study of how information system facilitates football club. 1st ed. [ebook]. https://bada.hb.se/bitstream/2320/9270/1/2011MAGI21.pdf [Accessed 21 Aug. 2016].
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