Analysis Of Bike Share Australia Project Schedule And Resource Allocation

Resource Levelling in Microsoft Project

Assumptions:

1. The group of the technician will first assemble the bikes at Sydney and then from there they will get distributed with one group going to Melbourne and the other to Brisbane for assembling bikes at the respective locations
2. One group after assembling bike at Melbourne will reach Brisbane so that all the technicians can assemble at Brisbane and come back to Sydney by one of the vans
3. To match the requirement of the schedule in section 4.1, 4.2 the calendar is considered as a 6 days’ work week. 8 working hours of each resource with no overtime allowance

1.All sections answered in attachment BSA_PartAQ1

2.a)  To resolve the resource overallocation issue with the given constraint in Microsoft project under resource tab levelling options, the resource levelling is done by unchecking few selections. In resource levelling tab, 2 boxes are required to be unchecked, is the ‘ levelling can adjust individual assignments on a task’ and the other is ‘ levelling can create splits in remaining work’.

b)

 c) Among both the files, there is the difference in total duration and not in the total cost, it is because of the levelling of resources. While levelling the resources, since the resources has not been allowed to get increased so it has simply shifted the overall duration by the required duration to level the resources.

3.Bike Share Australia

Project Report

To: Mike Edwards Date:  18^th May 2018

Cc: project director

From: project manager

Subject: project status plan

Based on the information available in WBS structure, the developed schedule for bike share Australia has some interesting output which shall be shared along this report for your kind perusal.

1. A)  With the assumption of project start date on 28^thof May 2018, the completion date obtained is 21^stJanuary 2019
2. B) The total duration of the project is of 201 days
3. C) Although the project could have been completed with a minimum period of 155 days, due to the resource constraint the project must be shifted with 201 days. If we need to control the time schedule to 155 days, there are 4 resources which are required to be increased. The transport analyst, the business analyst, software engineers and the network engineer. If the number of these 4 resources could be increased then the overall project duration can be reduced further to 155 days.
4. D) The estimated direct labour at the material cost which shall be consumed for the development of the project are as under

With this, I can conclude that the project has these key features, and with for the support by increasing the resources the project schedule can be minimised. You are kindly requested to review the document and send your comments by 27^th of May 2018, so that in case of any correction can be done before the start of the project on 28^th May 2018.

Thanking you

Project manager

Share Bike Australi

4.To use the what if scenario calculation, each resource shall be increased by 100% to check its impact on the overall completion.

• If the transport analyst increased from 100% to 200%: the impact on the overall project completion date remains unchanged
• If the business analyst increased from 100% to 200%:  the overall project duration from 201 days has reduced to 175 days with the completion date on 20th December 2018
• If the software engineers increased from 200% to 300%: the impact on the overall project completion date remains unchanged
• If the network engineer increased from 100% to 200%: the overall project duration from 201 days has reduced to 183 days with the completion date on 31st December 2018
• If the mechanical engineer increased from 300% to 400%: the impact on the overall project completion date remains unchanged
• If the technician increased from 300% to 400%: the impact on the overall project completion date remains unchanged

So, with the above what if analysis we can observe that by increasing one resource of Business Analyst From 100% to 200% has the maximum impact on the schedule which is reducing to 175 days from 201 days. So, it is advisable to increase the resource business analyst

By changing the resource business analyst from hundred percent to 200%, it has reduced the overall project duration from 201 days to 175 days. The overall schedule duration has been reduced in approval section, the software section, depot fit out section and bike deployment section. If we observe the reaction of increasing business analyst by hundred percent all the activities in the critical path which contains business analyst has got reduced by the subsequent duration which has caused the overall reduction in the project duration. In this analysis, it can be concluded that since the overall project duration has not yet reached 155 days, so there is still scope of 20 more days of Scheduled reduction, provided more resources are assigned.

5.While working on the development of WBS in the project schedule, few risks are discovered during development of WBS which are mentioned below:

To reduce the impact of risk, the following WBS level to mitigate the existing risk which is mentioned above:

1.Attached file BSA_PartB.mpp

2.

3.

References

Clarizen Team, 2013. Risk Management – Useful Tools and Techniques. [Online]
Available at: https://success.clarizen.com/hc/en-us/community/posts/203996208-Risk-Management-Useful-Tools-and-Techniques
[Accessed 16 May 2018].

MITRE, 2018. Risk Mitigation Planning, Implementation, and Progress Monitoring. [Online]
Available at: https://www.mitre.org/publications/systems-engineering-guide/acquisition-systems-engineering/risk-management/risk-mitigation-planning-implementation-and-progress-monitoring
[Accessed 17 May 2018].

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