Business Requirements Identification And Analysis | Sydney Car Rental Data Management System Project Charter

Business Case

The project charter for the project of Sydney car rental project for developing Car Data Management System is given below,

Project Charter
Project Name:	Sydney car rental project for developing Car Data Management System
Date: Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	03/20/2018
Prepared By:	Katherine Jean
Approved By:	<<name of the Student>>
Business Case	Opportunity Statement
The Sydney Car Rental company had been facing the issue of delay in operations of booking system, management issues of vehicle, and price calculation. All these have impacted in forming the issues in improved operations of the organization. The organization wants to overcome the problems and implement a new technology for implementing improved operations.	Implication of new technology
The implementation of the software for management of the information and data related to the car parking system. The analysis had been done for ensuring that the implementation of the improved operations would help in developing the successive information management system for the organization.
Goal Statement	Project Scope
To develop a software system that would help in managing the data and information of the vehicles parked, providing ease of booking, and faster pricing for the parked vehicles	Process Start Point: Analysis of the requirements
Process End Point: Implementation of the software system for managing the information of the vehicles parked
Expected Benefits: Improved management of the vehicles, developing a booking system, and pricing schedule for the car parked.	In Scope:
Out of Scope:
Project Plan
Phase	Start Date	End Date	Actual End
Initiation Phase	Tue 5/1/18	Fri 5/18/18	14 days
Plan Development Phase	Tue 5/8/18	Tue 5/22/18	11 days
Design Phase	Thu 5/17/18	Wed 6/6/18	15 days
Development Phase	Thu 5/17/18	Tue 7/3/18	34 days
Testing Phase	Thu 5/24/18	Fri 7/6/18	32 days
Closure Phase	Mon 7/16/18	Mon 7/30/18	11 days
Team
Name	Role	Commitment (%)
Amelia Kate (Analyst)	Analysis of requirements	80
Katherine Jean (Documenter)	Development of PID, Charter documentation, Submission of documents, Training Documents are made, Final reports are made, and Submission of reports	90
<<name of the Student>> (Project Manager)	Management of the project activities	100
Christie Black (Planner)	Developing Project Schedule Plan	80
Augustus Pan (Budgeter)	Making Project Budget	85
John Lawrence (Risk Analyst)	Developing risk analysis report and forming risk management plan	87
Sally Dawn (HR Manager)	Implying effective communication management process	91
Joseph Jones (Designer)	Selection of design Methodology, Design requirements analysis, Outline of design is formed, and Complete Design Development	89
Charlie Johnson (Database Developer)	Review of existing data, Development of integrated database, and Migration of data to the new database	100
Rey Chan (Software Engineer)	Interface development, Integration of booking system, vehicle management, and pricing system, and Complete System Development	100
Drake Lay (Programmer)	Developing program for the software development	100
Amanda Lewis (Tester)	Design Simulation, Database Black box testing, System Prototype Testing, and Program White Box testing	97
Shannon Beth (Trainer)	Providing training to the employees	80

Information Gathering

Information collection is helpful for the deployment of the improvement of the operations and formation of the activities for aligning with the management of the successive management of the operations. The information gathering for the project of Sydney car rental project for developing Car Data Management System can be done by using questionnaire, survey, and interviews. These are the methods of primary data collection for forming the analysis and inference of the study. The past records and reports can also be studied for gathering information for the project.

The various risks for the project of Sydney car rental project for developing Car Data Management System is based on the operations and development factor are,

Delay in completion:There are several cases when the project does not meets its expected deadline due to the delay in completion of the activities and it results in causing major issue for time driven projects.
Cost Overrun:The cost overrun results in causing the loss of the organization in development of the project and it is caused when the activities of the project would not be completed in the estimated budget.
System Development Issue:The development of system is the final deliverable for the project and the issues in developing the system would tend to the failure of the whole project itself.
Design Flaws:The design flaws are the major factor that would result in causing the project to fail as the design is an integral part of the software development project.

The project schedule for Sydney car rental project for developing Car Data Management System is given below,

WBS	Task Name	Duration	Start	Finish
0	Sydney car rental project for developing Car Data Management System	65 days	Tue 5/1/18	Mon 7/30/18
1	Initiation Phase	14 days	Tue 5/1/18	Fri 5/18/18
1.1	Analysis of requirements	3 days	Tue 5/1/18	Thu 5/3/18
1.2	Development of PID	2 days	Fri 5/4/18	Mon 5/7/18
1.3	Charter documentation	2 days	Tue 5/15/18	Wed 5/16/18
1.4	Submission of documents	1 day	Thu 5/17/18	Thu 5/17/18
1.5	Review and Sign off	1 day	Fri 5/18/18	Fri 5/18/18
M1	Initiation Phase completed	0 days	Fri 5/18/18	Fri 5/18/18
2	Plan Development Phase	11 days	Tue 5/8/18	Tue 5/22/18
2.1	Scheduling the plan	3 days	Tue 5/8/18	Thu 5/10/18
2.2	Cost Budget Estimation	2 days	Fri 5/11/18	Mon 5/14/18
2.3	Risk Management Planning	4 days	Tue 5/15/18	Fri 5/18/18
2.4	Communication Plan development	3 days	Fri 5/18/18	Tue 5/22/18
M2	Plan Phase Completed	0 days	Tue 5/22/18	Tue 5/22/18
3	Software Development	42 days	Thu 5/17/18	Fri 7/13/18
3.1	Design phase	15 days	Thu 5/17/18	Wed 6/6/18
3.1.1	Selection of design Methodology	1 day	Thu 5/17/18	Thu 5/17/18
3.1.2	Design requirements analysis	2 days	Fri 5/18/18	Mon 5/21/18
3.1.3	Outline of design is formed	2 days	Tue 5/22/18	Wed 5/23/18
3.1.4	Complete Design Development	7 days	Tue 5/29/18	Wed 6/6/18
M3	Design Phase Completed	0 days	Wed 6/6/18	Wed 6/6/18
3.2	Development Phase	34 days	Thu 5/17/18	Tue 7/3/18
3.2.1	Database works	13 days	Thu 5/17/18	Mon 6/4/18
3.2.1.1	Review of existing data	1 day	Thu 5/17/18	Thu 5/17/18
3.2.1.2	Development of integrated database	4 days	Fri 5/18/18	Wed 5/23/18
3.2.1.3	Migration of data to the new database	2 days	Fri 6/1/18	Mon 6/4/18
M4	Database works completed	0 days	Mon 6/4/18	Mon 6/4/18
3.2.2	Program works	21 days	Tue 6/5/18	Tue 7/3/18
3.2.2.1	Interface development	5 days	Tue 6/5/18	Mon 6/11/18
3.2.2.2	Integration of booking system, vehicle management, and pricing system	3 days	Tue 6/12/18	Thu 6/14/18
3.2.2.3	Programming the functions for the system	10 days	Fri 6/15/18	Thu 6/28/18
M5	Completion of program works	0 days	Tue 7/3/18	Tue 7/3/18
3.3	Complete System Development	5 days	Mon 7/9/18	Fri 7/13/18
4	Testing Phase	32 days	Thu 5/24/18	Fri 7/6/18
4.1	Design Simulation	3 days	Thu 5/24/18	Mon 5/28/18
4.2	Database Black box testing	3 days	Tue 5/29/18	Thu 5/31/18
4.3	System Prototype Testing	3 days	Wed 7/4/18	Fri 7/6/18
4.4	Program White Box testing	3 days	Fri 6/29/18	Tue 7/3/18
M6	Testing Phase Completed	0 days	Fri 7/6/18	Fri 7/6/18
5	Final Documentation and Training	11 days	Mon 7/16/18	Mon 7/30/18
5.1	Training Documents are made	4 days	Mon 7/16/18	Thu 7/19/18
5.2	Training is given to employees	7 days	Fri 7/20/18	Mon 7/30/18
5.3	Final reports are made	3 days	Fri 7/20/18	Tue 7/24/18
5.4	Submission of reports	1 day	Wed 7/25/18	Wed 7/25/18
5.5	Review and sign off	1 day	Thu 7/26/18	Thu 7/26/18
M7	Project is Closed	0 days	Thu 7/26/18	Thu 7/26/18

The project budget for Sydney car rental project for developing Car Data Management System is given below,

Cost Budget Estimation
Sydney Car Rental Project for developing Car Data Management System
Resource Name	Type of Resource	Work/Units	Standard Rate	Cost
Analyst	Human	24.00	$45.00	$1,080.00
Documenter	Human	104.00	$50.00	$5,200.00
Project Manager	Human	16.00	$180.00	$2,880.00
Planner	Human	24.00	$60.00	$1,440.00
Budgeter	Human	16.00	$55.00	$880.00
Risk Analyst	Human	32.00	$70.00	$2,240.00
HR Manager	Human	24.00	$80.00	$1,920.00
Designer	Human	96.00	$100.00	$9,600.00
Database Developer	Human	56.00	$120.00	$6,720.00
Software Engineer	Human	104.00	$150.00	$15,600.00
Programmer	Human	80.00	$140.00	$11,200.00
Tester	Human	96.00	$75.00	$7,200.00
Trainer	Human	56.00	$65.00	$3,640.00
Documents	Material	3.00	$200.00	$600.00
Design Tools	Material	2.00	$500.00	$1,000.00
Database	Material	1.00	$1,500.00	$1,500.00
Interface tools	Material	1.00	$1,000.00	$1,000.00
Programming Tools	Material	1.00	$1,200.00	$1,200.00
Simulator	Material	1.00	$1,400.00	$1,400.00
Testing Tools	Material	2.00	$1,000.00	$2,000.00
Prototype	Material	1.00	$1,700.00	$1,700.00
Total Budget	$80,000.00

Personal

Task Name

Analyst

Documenter

Project Manager

Planner

Budgeter

HR Manager

Risk Analyst

Designer

Database Developer

Software Engineer

Programmer

Tester

Trainer

Analysis of requirements

Development of PID

Charter documentation

Submission of documents

Review and Sign off

Scheduling the plan

Cost Budget Estimation

Risk Management Planning

Communication Plan development

Selection of design Methodology

Design requirements analysis

Outline of design is formed

Complete Design Development

Review of existing data

Development of integrated database

Migration of data to the new database

Interface development

Integration of booking system, vehicle management, and pricing system

Programming the functions for the system

Complete System Development

Design Simulation

Database Black box testing

System Prototype Testing

Program White Box testing

Training Documents are made

Training is given to employees

Final reports are made

Submission of reports

Review and sign off

Nature of Risk	Likelihood (H/M/L)	Impact (H/M/L)	Likelihood * Impact (Score)	Actions Required
Operational	H	L	3	Implementation Management Plan should be used
Financial	M	M	4	Provisional Budget should be formed
Technical	M	H	6	SDLC should be used
Technical	L	H	3	Proper Testing methods should be incorporated

H	High	3
M	Medium	2
L	Low	1

The quality management plan for the project of Sydney car rental project for developing Car Data Management System comprises of the following processes,

Inputs: The quality management plan intakes the project management plan documents, stakeholder register, risk register, requirement documents, and other initial documents for ensuring that an improved quality management plan can be implied.
Tools and Techniques: The various tools and techniques like cost benefit analysis, 7QC tools, cost of quality, benchmarking, and other options can be used for analysing the quality process.
Outputs: The final outputs of the processes are quality management plan, process improvement plan, and quality metrics and checklists.

Step	Explanation
Backup	In this step, the data is backed up by storing them on an external platform.
Monitor	The data is monitored for ensuring that the existing data is up to date.
Restore	The data lost would be restored by using the backup installation process.
Re-secure	The data should be resecured in this phase of the plan.

<<name of the student>>

Project Manager

Shannon Beth

Trainer and Client of the Project

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Heldman, K., 2015. PMP project management professional exam deluxe study guide: updated for the 2015 Exam. John Wiley & Sons.

Kerzner, H., 2015. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Larson, E.W. and Gray, C., 2013. Project Management: The Managerial Process with MS Project. McGraw-Hill.

Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques for the practicing project manager. John Wiley & Sons.

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Pritchard, C.L. and PMP, P.R., 2014. Risk management: concepts and guidance. CRC Press.

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Svejvig, P. and Andersen, P., 2015. Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), pp.278-290.

Weber, M.S., Fulk, J. and Monge, P., 2016. The emergence and evolution of social networking sites as an organizational form. Management Communication Quarterly, 30(3), pp.305-332.

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