Construction Of A Museum At Western Australian University Campus: Project Overview

Business Objectives

The project mainly focusses on the construction of a museum within the campus of Western Australian University.  This project mainly deals with designing, developing as well as construction of the museum that will generally include projects, artefacts, achievements as well as inventions of each of the faculty. This is generally considered as a way of celebrating the success of the project within the University for encouraging both students as well as staffs in sharing their knowledge. The museum is mainly constructed for raising the prestige as well as brand awareness among the various competing universities as well as general public both internationally and locally. In addition to this the museum will be helpful in sharing the success of current and past students and also assists in uniting and motivating the faculties under proper single identity.

 The business objectives of the organization mainly include:

• To raise the prestige of the university and for raising brand awareness among the different universities as well as general public.
• To get additional revenue from the museum
• To share the success of past and current students for uniting as well as motivating the faculties under specific single identity.

 It is identified that in order to construct the museum within the campus of Western Australian University, Waterfall project methodology is mainly utilized within the project. The waterfall methodology is mainly used as it is quite easy to understand and it can be explained quite effectively. It is found that with this model, phases are generally processed and completed only one at a single time as it does not overlap. The Waterfall methodology is utilized in the project for designing, developing as well as constructing the museum campus of Western Australian University. The project is mainly divided into two phases. In the first phase, proper conceptual design is mainly created with the help of skilled and qualified consultant. In the second phase, all the materials that will be displayed in the museum is generally collected.

The assumptions that are made within the project are as follows:

Budget: It is expected that the entire project will be accomplished by utilizing budget of around $422,240.00.

Scope: The project will follow the project scope in order to execute each of the project activities and for finishing the entire project of museum construction within the due date.

Time: It is assumed that the project of museum construction will be finished by the year 2023.

Requirement ID	Requirement type	Requirement description	Source
1	Informational	Collection of materials that is required to be displayed in the university.	Brainstorming session
2	Material	Conceptual design of the museum	As per the request of the client
3	Material	Supporting parking and maintenance of the building	Client request
4	Informational	Furthering the status, knowledge as well as culture of university of western Australia.	Reviewing project
5	Material	Designing, developing and constructing the museum.	Client request

• Finding design contractor
• Signing a contract with designer
• Receiving and agreeing on the design sketch
• Finding qualified architectural consultant
• Agreeing upon approximate build time
• Signing the construction contract
• Analyzing important materials
• Identifying the materials that are required to be displayed
• Arranging materials
• Display

 Scope control is one of the procedure that generally assists in monitoring the project status for managing the various changes within the scope baseline of the project. The main key benefits of the procedure is that it generally helps in allowing the scope baseline to be maintained within the entire project. The steps that are taken within this project in order to control the scope of the project are provided below:

Project Methodology

 Measuring performance against the scope baseline: The step that is needed to be taken in order to control the project scope is measuring the performance against the scope baseline (Mir and Pinnington 2014). This is mainly done for checking whether the delivered project work generally meets its objectives that is generally defined in the initial stages of the project and it can be successfully measured against the baseline of project scope

Determining variance magnitude: The second step that is needed to be undertaken is determination of variance magnitude. It is found that after proper evaluation if the project work is not delivered on the provided requirements and project scope then the level of variance required to be identified.

 Deciding whether preventive or corrective action is needed: The third step that is mainly undertaken for controlling the scope of the project is to decide whether to utilize preventive action or to use corrective action (Snyder 2014). After the determination of variance against the scope baseline then the variance should be fixed.  It is quite useful in detecting, preventing or determining steps or actions that are very much helpful in minimizing the possibility of future scope variances.

Updating scope baseline: In the next step, the scope baseline is updated. In addition to this, all the necessary documents as well as project plan also required to be updated as per the preventive or corrective action that is generally taken in order to fix the variances (Kerzner, 2017).

Impact of changes:  In the last step, the impacts of changes are evaluated. It is found that the results of the control scope can be change requests for the project and therefore for accessing the impact of the project change requests it is necessary to evaluate the changes

Milestone	Completion date
Milestone 1:Completion of project planning phase	Wed 11-07-18
Milestone 2:Completion of project initiation phase	Wed 13-03-19
Milestone 3:Completion of execution phase	Fri 06-11-20
Milestone 4:Completion of closure phase	Wed 06-01-21

The project “Construction of a museum at the University of Western Australia campus” is divided into four project phases. It is found that in the planning phase, proper planning about the resources, budgets as well as time are estimated in order to execute the entire project within the expected budget and time (Svejvig and Andersen 2015). On the other hand, in the initiation phase of the project the activities that are undertaken include fund procurement, appointment of contractors and workers, preparation of blueprint, development of financial plan, procurement of land area, project time division as well as allocation of project duties. Furthermore the execution phase is categorized into two sub-phases that is conceptual design as well as collection of materials that are displayed. In the conceptual phase of the project, the activities that are undertaken include signing contract with the designer, agreeing on design sketch, finding architectural consultant as well as agreeing upon approximate build time (Correa 2016). However, in the next phase, the materials that will be displayed in the website are analyzed as well as collected. In the last phase, that is the closure phase, the project is reviewed by the project stakeholders and then proper documentation is created for the project closure.

Task Name	Duration	Start	Finish
Construction of a museum at the University of Western Australia campus	707 days	Tue 24-04-18	Wed 06-01-21
Project planning phase	57 days	Tue 24-04-18	Wed 11-07-18
Project requirement analysis	9 days	Tue 24-04-18	Fri 04-05-18
Analysis of project nature	9 days	Mon 07-05-18	Thu 17-05-18
Project resources estimation	8 days	Fri 18-05-18	Tue 29-05-18
Project schedule estimation	9 days	Wed 30-05-18	Mon 11-06-18
Budget estimation	5 days	Tue 12-06-18	Mon 18-06-18
Estimation of project manpower	8 days	Tue 19-06-18	Thu 28-06-18
Determining project requirements	9 days	Fri 29-06-18	Wed 11-07-18
Milestone 1:Completion of project planning phase	0 days	Wed 11-07-18	Wed 11-07-18
Initiation phase	175 days	Thu 12-07-18	Wed 13-03-19
Procurement of fund	10 days	Thu 12-07-18	Wed 25-07-18
Project team members appointment	12 days	Thu 26-07-18	Fri 10-08-18
Arranging meeting	11 days	Mon 13-08-18	Mon 27-08-18
developing financial plan	14 days	Tue 28-08-18	Fri 14-09-18
Appointment of workers and contractors	13 days	Mon 17-09-18	Wed 03-10-18
Preparation of blueprint	12 days	Thu 04-10-18	Fri 19-10-18
Procurement of land area	10 days	Mon 22-10-18	Fri 02-11-18
Legal notice release	11 days	Mon 05-11-18	Mon 19-11-18
Budget allocation	14 days	Tue 20-11-18	Fri 07-12-18
Resource procurement	12 days	Mon 10-12-18	Tue 25-12-18
Project time division	13 days	Wed 26-12-18	Fri 11-01-19
Allocation of project duties	16 days	Mon 14-01-19	Mon 04-02-19
Analyzing project resources	15 days	Tue 05-02-19	Mon 25-02-19
Risk modification and mitigation	12 days	Tue 26-02-19	Wed 13-03-19
Milestone 2:Completion of project initiation phase	0 days	Wed 13-03-19	Wed 13-03-19
Execution phase	475 days	Thu 14-03-19	Wed 06-01-21
Conceptual design	254 days	Thu 14-03-19	Tue 03-03-20
Finding design contractor	45 days	Thu 14-03-19	Wed 15-05-19
Signing a contract with designer	50 days	Thu 16-05-19	Wed 24-07-19
Receiving and agreeing on the design sketch	47 days	Thu 25-07-19	Fri 27-09-19
Finding qualified architectural consultant	47 days	Mon 30-09-19	Tue 03-12-19
Agreeing upon approximate build time	55 days	Wed 04-12-19	Tue 18-02-20
Signing the construction contract	10 days	Wed 19-02-20	Tue 03-03-20
Collection of materials that are displayed	178 days	Wed 04-03-20	Fri 06-11-20
Analyzing important materials	45 days	Wed 04-03-20	Tue 05-05-20
Identifying the materials that are required to be displayed	45 days	Wed 06-05-20	Tue 07-07-20
Arranging materials	48 days	Wed 08-07-20	Fri 11-09-20
Display	40 days	Mon 14-09-20	Fri 06-11-20
Milestone 3:Completion of execution phase	0 days	Fri 06-11-20	Fri 06-11-20
Closure phase	43 days	Mon 09-11-20	Wed 06-01-21
Post project review	17 days	Mon 09-11-20	Tue 01-12-20
Stakeholder sign off	10 days	Wed 02-12-20	Tue 15-12-20
Documentation	16 days	Wed 16-12-20	Wed 06-01-21
Milestone 4:Completion of closure phase	0 days	Wed 06-01-21	Wed 06-01-21

Assumptions

The steps that are required to be undertaken in order to control the schedule of the project are elaborated below:

 Re-estimation: It is very much necessary to estimate all the future project activities based on the limited information that is present. While during the progress of the project, various unclear points are generally cleared and the project team re-estimate the activities of the projects (Too and Weaver 2014). Therefore, re-estimation of project activities of the project is generally done during the procedure of control process for checking the completion date of the project is achieved or not

Conducting performance reviews: The actual results of each of the project activity will be generally measured against different planned values within the schedule baseline of the project during the procedure of control schedule. It is identified that based on the performance, the entire project is tracked as well as reviewed.

 Measuring variances: The measurement of schedule variances as well as schedule performance index is helpful in reflecting how far or behind the project (Kucharska and Kowalczyk 2016). Thus, it is identified that measurement of project variances is quite helpful in controlling the schedule of the project.

Levelling resources: It is identified that based on the outcome of the project some of the activities gets overloaded on some of the project resources and in order to offload the project activities to the available resources , levelling of project resources is needed to undertake that further helps in controlling the project.

Adjusting progress: Proper report on the progress of the project must be provided to the project stakeholders and as per the stakeholders, it is necessary to change the project reports accordingly (Badewi 2016).

Utilizing change control process: After the completion of the project schedule, project schedule baseline must be undertaken and it is only changed if the higher authority of the organization approve the changes within the project.

Identification of the need for change requests: In order to control the project schedule, it is very much necessary to avoid the unnecessary changes within the project. This are generally determined during the project of schedule control (Eskerod, Huemann and Savage 2015).

 In order to estimate the cost for the project “Construction of a museum at the University of Western Australia campus” it is identified that bottom-up method of cost estimation is used. Bottom-up approach of cost estimation is mainly used in the project as it is considered as one of the most accurate approach that helps in estimating the project cost quite effectively as well as accurately (Papke-Shields and Boyer-Wright 2017). It is found that this kind of estimation generally includes the entire project team and assists in giving the appropriate opportunity for taking part within the project for developing the cost estimation and for measuring the work. The bottom up estimation generally helps in developing proper project team commitment more than parametric estimation if compared (Ika 2015). The bottom-up cost estimation generally started working from the initial stage of the project and completes the work in the final phase of the project.

Task Name	Duration	Resource Names	Cost
Construction of a museum at the University of Western Australia campus	707 days		$422,240.00
Project planning phase	57 days		$21,360.00
Project requirement analysis	9 days	Project manager	$3,600.00
Analysis of project nature	9 days	Faculty managers	$3,240.00
Project resources estimation	8 days	Project manager	$3,200.00
Project schedule estimation	9 days	University executive	$3,240.00
Budget estimation	5 days	Chief financial officer	$1,600.00
Estimation of project manpower	8 days	University executive	$2,880.00
Determining project requirements	9 days	Project manager	$3,600.00
Milestone 1:Completion of project planning phase	0 days		$0.00
Initiation phase	175 days		$61,760.00
Procurement of fund	10 days	Chief financial officer	$3,200.00
Project team members appointment	12 days	Faculty managers	$4,320.00
Arranging meeting	11 days	University Legal team	$3,520.00
developing financial plan	14 days	Chief financial officer	$4,480.00
Appointment of workers and contractors	13 days	Project manager	$5,200.00
Preparation of blueprint	12 days	Project manager	$4,800.00
Procurement of land area	10 days	University executive	$3,600.00
Legal notice release	11 days	University Legal team	$3,520.00
Budget allocation	14 days	Project manager	$5,600.00
Resource procurement	12 days	University Legal team	$3,840.00
Project time division	13 days	Faculty managers	$4,680.00
Allocation of project duties	16 days	University executive	$5,760.00
Analyzing project resources	15 days	Faculty managers	$5,400.00
Risk modification and mitigation	12 days	Chief financial officer	$3,840.00
Milestone 2:Completion of project initiation phase	0 days		$0.00
Execution phase	475 days		$339,120.00
Conceptual design	254 days		$151,960.00
Finding design contractor	45 days	Chief financial officer	$14,400.00
Signing a contract with designer	50 days	University executive, University Legal team	$34,000.00
Receiving and agreeing on the design sketch	47 days	University executive	$16,920.00
Finding qualified architectural consultant	47 days	Equipment cost[1],Museum Curator	$65,040.00
Agreeing upon approximate build time	55 days	Museum Curator	$17,600.00
Signing the construction contract	10 days	Project manager	$4,000.00
Collection of materials that are displayed	178 days		$170,600.00
Analyzing important materials	45 days	Chief financial officer	$14,400.00
Identifying the materials that are required to be displayed	45 days	University executive, Additional cost[1]	$56,200.00
Arranging materials	48 days	Additional cost[1]	$40,000.00
Display	40 days	Material cost[1]	$60,000.00
Milestone 3:Completion of execution phase	0 days		$0.00
Closure phase	43 days		$16,560.00
Post project review	17 days	Project manager	$6,800.00
Stakeholder sign off	10 days	Project manager	$4,000.00
Documentation	16 days	University executive	$5,760.00
Milestone 4:Completion of closure phase	0 days		$0.00

Scope Control Procedure

The cost that is related with the project is controlled by using steps that are as follows:
 Controlling baseline costs:

Proper estimation:  The cost that is associated with the project is controlled if the project meets its expected costs. It is identified that the two components of estimation include scope of the work as well as cost related with each of the project activities (Samset and Volden 2016). Once the project scope is properly defined in context to project activities then it must be categorized into its various cost components in order to calculate the cost that is needed for completing each of the activities of the project.

Planning: Project planning is needed in order to control the costs that is associated with the project as it generally assists in providing framework that is helpful in controlling the costs telling on what cost does the project generally incurs

Earned value: As budget as well as project baseline is one of the theoretical guide that assists in giving information about the progress of the real projects (Alias et al. 2014). In order to utilize this technique, it is very much necessary to estimate the percentage of work that is completed. It is identified that the total cost that is considered as the earned value for the project.

Controlling costs: The cost of the project can be controlling by using technique that include baseline and earned value. If the cost of the project is tracked regularly and then if the project is progressed as per the estimated cost then the cost associated with the project will be controlled.

Roles	Responsibilities
University Executive	The university executive is the person who identifies the needs of the project and arranges them on time so that the project “Construction of a museum at the University of Western Australia campus” would be completed on proper time.
Chief financial officer	The chief financial officer arranges the fund that is required for the project. In addition to this they also manages the spending that is done on various equipment’s, materials or resources of the project (Bentahar and Cameron 2015).
Museum Curator	The museum curator arranges the materials that are required to be displayed in the museum that is created by the university. They also helps in displaying the success as well as achievements of various staffs of the university effectively within the museum.
Faculty managers	The faculty managers generally works for constructing the museum that is required to be constructed for University of Western Australia campus (Conforto et al. 2016)
University legal team	The legal team of the university aligns the project within the university as per the rules as well as regulations in order to avoid any type of legal issues within the project.

Resource Name	Type	Number	Max. Units	Std. Rate	Ovt. Rate	Cost/Use	Accrue At	Base Calendar
University executive	Work	1	100%	$45.00/hr	$0.00/hr	$0.00	Prorated	Standard
Chief financial officer	Work	3	100%	$40.00/hr	$0.00/hr	$0.00	Prorated	Standard
Project manager	Work	1	100%	$50.00/hr	$0.00/hr	$0.00	Prorated	Standard
Museum Curator	Work	5	100%	$40.00/hr	$0.00/hr	$0.00	Prorated	Standard
Faculty managers	Work	7	100%	$45.00/hr	$0.00/hr	$0.00	Prorated	Standard
University Legal team	Work	2	100%	$40.00/hr	$0.00/hr	$0.00	Prorated	Standard

Planning for next project: after completing of the project, the plan for the next assignment for the project staff is created.

Thanking staffs: The staffs who are involved within the project for completing the project are thanked for their contribution in the project (Andersen 2016).

Considering employees for maintenance: The current employees of the project are needs to be considered by doing any of the maintenance or operation work related with the project.

Evaluation recommendation to the resource manager: In the staff release plan, the resource manager of the project are provided number of recommendations on project performance evaluation (Pournader, Tabassi. and Baloh 2015).

The staff training needs include:

Online training: Proper online training facility must be provided to the team members for making them skilled as well as trained for the construction project so that they can be able to finish the work that is assigned to them as per their capability without facing any types of issues as well as challenges.

Project Phases

Workshops: Proper workshop facility must be provided so that the project team members can learn how to use the materials or operate the system for the construction of the museum (Usman, Soomro and Brohi 2014). This helps in making them skilled as well as knowledgeable and as a result the entire work of the project gets completed within the expected time and budget.

Reading manuals: Proper information as well as details about the project must be provided in the form of reading manuals to the team members of the project so that they can train themselves with those topic and as a result can be able to do the work of the project quite effectively.

Rewards and recognition is considered as one of the effective way that helps in motivating as well as gaining cooperation from the team instead of the reporting relationship. The reward system mainly includes number of actions that are provided below:

Awarding prizes for performance: The project managers must provide awards to the team members as per their performance which generally motivates other team members for working hard within the organization (Kerzner 2018).

Sending notes to the project team members: Proper notes must be provided to the project team members for congratulating their contribution within the project work so that they can get inspiration of working hard more effectively.

Acquiring training: Proper training facility must be given to the project team members so that they can work effectively within the project for completing it successfully (Guo, Rammal and Dowling 2016).

The compliance within the project mainly includes:

• If the team members does not attend the meeting then a legal notice will be sent to them
• If any team members will be absent then they must inform minimum 6 hours ago
• The team members have to work as per the work that is assigned to them

The safety measures that needs to be taken are elaborated below:

Safety training: It is necessary to provide proper as well as safe training facility to the project team members on-site so that no risks or challenges related to safety will occur (Henderson and Knott 2015).

Safe work method assessment: Proper safe work method statement must be provided for resolving the risks that are associated with the construction of the museum.

First aid: It is very much needed to have proper first aid facility on the site so that if any type of problem occurs then proper first aid can be provided (Wood 2015).

Providing personal protective equipment: It is found that that in many of the situations, the employers are generally obligated for providing proper protective equipment’s like safety goggle during the construction of project.

References

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Task and Milestone

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