Creating A WHS Induction Tool For New Employees

Accessing WHS Information and Contributing to Compliance

1. A hazard in the workplace refers to something that might cause harm to the workers or employees working there and they include chemicals, electricity, noise, and bully at the workplace, stress or working up using a ladder. On the other hand, Risk refers to the chance, can be both high or low, that the hazard would actually harm somebody. For example, electric cable is a hazard and if it has snagged on any sharp material, the wirings that are exposed then places it in the category of high-risk.

2.

3. The different ways in which I shall access the internal and external sources of WHS information are from consulting the health and safety literature, from the safety officers and representatives, from the health and safety inspectors as well as the factory inspectors. I shall also look for online government websites, local news programs, law enforcement agencies, libraries, social media sites, pamphlets and newspaper articles. I need to access them so that the employers could be certain regarding the fact that they are in compliance with all the regulations and rules that are names in the WHS Act. With the same, through this the employees could learn regarding the things that their employers are permitted to need of them and the things that they are not. For example, the employers are not permitted to ask the employees to do the work that they are not going to be paid for having done.

4. The key legislation, regulations and codes of practice you might need to consider when performing a WHS role are the Work Health and Safety Regulation 2011, the Codes of Practice on equal pay, and the WorkSafe Act.

The Work Health and Safety Regulation 2011 places the primary safety and health duty on an individual who is conducting or undertaking a business (PCBU). It describes the ways for preventing the risks at the workplace. Secondly, the code of practice on equal pay comprise of the technical and comprehensive guide to the provisions of the Acts that are intended to make sure that the men and women receive the same pay as well as all the other contractual benefits while doing equal work. Thirdly, the role of WorkSafe Act is to enforce that the health and safety of the territory and the compensation laws of the workers through a mixture of compliance activities and education.

5. WHS hazard identification guidelines-
Past incidents or accidents are examined to assess what has happed and to ensure the likelihood of the incident to occur again
Employees need to be consulted for finding out the things that they consider are safety issues
Work sites and the work areas needs to be inspected and examined for finding out what is actually happening then. The identified hazard should be documented well for allowing further action.
The information about the equipment and the material safety data sheets should be reviewed for determining the relevant safety precautions

Developing Hazard Identification Procedures and Checklists

WHS risk assessment guidelines-
It should include the identification of the factors that might be contributing to the risks
It should review the safety and health information that is available from the authoritative sources and are relevant to particular hazard
It should include looking for the different types of illness, damage, injuries which could result from the hazard
It should determines the possibilities of harm occurring
It should identify the necessary actions for eliminating and controlling the risk

6. Responsibilities of PCBUs
They should the health of the workers for minimising the risks and the WHS issues
They should exchange the information regarding the WHS controls and risks with the WHS representatives and the workers
They should work with the WHS workers and representatives for resolving the WHS issues within the workplace in relation to the agreed procedures

Responsibilities of the workers 
They must follow the safety and health procedures
They must implement the safety and health procedures in the areas that are in control

1.

2. Employee, Employer and the general workers

3. Process to be used for identification of hazards are-
Work process evaluation – examine the manner in which tasks are performed to determine if they could they lead to increased risks
Walk-through inspection
Near-miss, incident, accident, injury and illness records and data
Consultation with health and safety representatives, as well as specialist practitioners, representatives of industry associations etc.
Safety Data Sheets, Product Labels and manufacturers specifications
Consultation with staff

The tools that could be used to identify the hazards at workplace are documentation reviews, brainstorming, interviewing, root cause analysis, SWOT analysis etc.

4. 

1. The identification of hazards and the assessment of associated risks must be undertaken:
if it has not been done before
when a hazard has been identified
after an incident, accident or workplace illness
at regularly scheduled times appropriate to the workplace
before the introduction of any equipment or substance
before the introduction of a new work practice or procedure, and 
Before changing a workplace or a work practice, or an activity or process, where the change may give rise to a risk to health or safety.
Where the ASC provides services or goods to others e.g. a project where a health and safety requirement or risk has been identified.

2.

3. The six steps are elimination, substitutions, isolation, engineering, administrative and personal protective equipment (PPE)

Elimination- It is the removal of the hazard physically from the place e.g.: removing a broken chair

Substitution- It is replacing something which might produce a hazard with the one that does not.

Reporting on Risk Assessments and Controlling Risks

Isolation- It involves separating the hazard or hazardous work practice from employees other work areas.

Engineering controls- Instead of removing the hazard, it rather isolate the people from the hazards.

Administrative- These are the changes to the way in which people work

Personal protective equipment- It has high potential of damage. It includes gloves, hard hats, high visibility clothing etc.

4.

Workplace: Plan/Ref No:

Date:  _____ / _____ / _____ Compiled by: 

Consequence

 (For actions requiring a formal action plan)

5. By inspecting I shall evaluate the implemented risk controls

1.1.

a. According to the Act of Safety, Health and Welfare at Work, 2005, it requires:
The employers must conduct and manage the work activities in way to make sure the health, safety and welfare of the employees
They must ensure that risk assessment is carried out
The transport hazards that are existing in the workplace must be assessed and proper steps must be taken for elimination of the risks that are found

b. My organisation manages the activities for the workers and the employees ensuring that they are no way harmful for them and if they are, then appropriate costumes and other necessary equipment are provided to them.
We also conduct risk assessment and risk identification procedure in the workplace
The identified risks are eliminated as early as possible.

2.a. The WHS act states the duties of an officer conducting the review as:
Identifying the hazards and assessing risks arising from the work carried out or to be carried out
Making decisions about ways to eliminate or minimise those risks (Mastura, Shuhaida & Mostafa, 2015)
Making decisions about the adequacy of facilities for the welfare of workers
Proposing changes that may affect the health or safety of your workers
Making decisions regarding the procedures for consulting with the workers

b. As a WHS manager, my role is to ensure the safety and health of the workers working in the organisation.

c. The workers have the right to be consulted in our organisation when the decisions are made about their safety and health. They also have a right to get represented for their view points on the safety and health issues in the organisation.

3. Outline the key components of the consultation processes and arrangements of your organisation specifically:

a. The objectives- to make sure everyone associated with the work has a shared understanding of what the risks are, which workers are affected and how the risks will be controlled.

b. Methods to conduct consultation- Quality circles, photo voice, comment walls, surveys, focus groups

c. When consultation will occur- The process of consultation will take place when the below mentioned things are required-
While making any decision about the control measures
While identifying and assessing the risks and hazards
While proposing any changes to the workplace

d. The role of Health and Safety Representatives (HSR), provide a reference to the relevant state/territory health and safety act

– To develop and maintain a relationship or partnership in between the workers and PCBUs on work health and safety issues (Coulson 2018).

e. The role of the health and safety committee and provide a reference to the relevant state/territory health and safety act;

– To ensure authentic worker representation in the health and safety matters which affects them (Potter et al., 2017).

f. Documentation and record keeping- The organisation keeps record of significant work health and safety issues that are discussed, actions to be taken and timelines for taking action. The records were displayed on the noticeboard in the workplace and were sent via email to workers as well.

g. Review and evaluation- use of checklists

4 a. Persons conduction a business or undertaking- must consult, so far as is reasonably practicable, with workers who carry out work for the business or undertaking and who are (or are likely to be) directly affected by a health and safety matter.

b. Workers- to manage risks, taking decisions on the welfare facilities, making necessary changes like work systems, planning of new procedures, developing procedures.

c. Health and Safety representatives- To develop and maintain a relationship or partnership in between the workers and PCBUs on work health and safety issues.

5.a. Checking the data base, checking the system records and management through using review checklists

b. Through consultation checklist, through consulting, coordinating and cooperating activities

1a. HSRs are elected by the members of the DWG (Designated Work Group) and the HSCs are nominated through a joint agreement between the PCBU and the workers.

b. HSRs play a very vital role in communication in the consultation processes. They also represent the workers on the health and safety matters. They investigate complaints from the workers on any specific health and safety matter. They monitor the safety and health measures that are taken by the trustee board and providing the feedbacks to them.

HSC facilitates the cooperation in between the workers and the trustees in developing, instigating and for carrying out different measures that are designed to make sure that the workers are safe and healthy at the work place.

c. For the other employees- gathering information about them, verifying their eligibility
For the nominated employees- verifying their eligibility and providing appropriate responsibilities
For the organisation- using assessment report and check lists

2. Developing of clear procedures and policies and,
Managing the employees and ensuring the accountability

3. I shall evaluate the performance of the HSRs and the HSC by developing a survey at the workplace, by assessing the number of claims, number of hours lost and the claims costs. These will work as the indicators of their performance. I will gather feedbacks through close ended survey questions.

4.a. I shall distribute and explain the findings of the survey results to the peers and the workers. I shall discuss the value of the results for the group. I shall brainstorm follow up actions as well as complete a plan for further improvement. I shall keep a follow up on the plan for a regular basis

5. 

5.a. I shall use needs assessment procedure for the same. I shall conduct:
Organisational analysis
Person analysis
Task analysis
Performance analysis
Content analysis
Training suitability analysis
Cost benefit analysis

6. They must be trained under PIP and must be given a two days of paid training on improving their production. The total cost of PIP training for 5 days would be 20$ and that of paid training would be 20$ plus the two day salary of the HSCs and the HSRs.

7. As a safety Manager, I must deliver the HSC and the HSRs with an initial training course of 5 days and a one day refresher training every year. I shall provide them with additional and relevant advice, guidance and information.

8. The strategies include:
Setting Goals
Providing feedback
Celebrations and reward offering
Collaboration

References:

Coulson, N. (2018). The role of workplace health and safety representatives and the creeping responsibilisation of occupational health and safety on South African mines. Resources Policy, 56, 38-48.

Mastura, J., Shuhaida, M. N., & Mostafa, R. (2015). Perception of young local residents toward sustainable conservation programmes: a case study of the Lenggong World Cultural Heritage Site. Tourism Management, 48, 154-163.

Potter, R. E., Dollard, M. F., Owen, M. S., O’Keeffe, V., Bailey, T., & Leka, S. (2017). Assessing a national work health and safety policy intervention using the psychosocial safety climate framework. Safety science, 100, 91-102.

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