Developing A Website For Spicebox Organics: Project Objectives, Deliverables, And Budget

Project Purpose/Justification

The paper mainly focuses on the organization named “Spicebox Organics”, which is a USDA certified organic market as well as a café for fresh, organic as well as handcrafted selections. The organization is mainly known as the one-stop shop for snacks, pantry needs as well as meals in Hong Kong. Currently, the business is limited to Mid-levels and Kennedy Town. The higher authority of the organization wants to expand their business in different parts of Hong Kong, and therefore they aim to develop a website that can provide excellent online services to the customers.     

 The Spicebox Organics have the following objectives that are mainly listed below:

• To expand the business of the organization in Hong Kong and in other parts of the world;
• To increase brand awareness as well as sales of the organization;
• To provide the opportunity of using organic food and other cleanings as well as body products;

 The organization “Spicebox Organics” focuses on developing a website so that it would be easy to sell the products through an online medium which not only expands the business market of the organization but also helps in increasing the profitability. Additionally, the brand awareness of the organization will also increase, which will be beneficial for the long-term success of the organization. With the help of the website, customers can be able to order their products, track them and can also make online payments. Additionally, call and chat support facilities are also present so that the customers can contact the organization for getting their queries resolved. The total time that is needed for the project is around three months which is followed by a budget of around $40,000.

The project objectives are as follows:

• To develop a website for expanding the business of the organization;
• To increase brand awareness so that the sales of the organization will increase;
• To make people aware of the use and benefits of organic products; 

The project would be considered to be successful if the website helps in providing all the functionalities needed by the customer for selling the products, then the project would be considered successful. Additionally, if the business of the organization gets expanded by 10% by an increased profit of around 20%, then the project would also be considered successful.

 The requirements which are needed by the project team in order to successfully develop the website for the organization in order to increase the sales of the organization are mainly elaborated below:

• Financial resources: A budget of around $40,000 is mainly required in order to undertake the work of the project quite successfully.
• Human resources: The project stakeholders who are associated with the progress of the project are as follows:
• Project manager
• Developer
• Financial manager
• HR manager
• Suppliers
• Sponsors
• Database administrator
• Tester
• Project planner
• IT manager 

• Hardware and Software: Desktop, CPU, RAM, Mouse, designing tools, testing tools etc., are needed for successfully undertaking the website development project.

There are a number of factors identified during the website development project which generally can limit the project progress are mainly illustrated below: 

• If the software tools that are used are not identified to be compatible with the system, then it can obstruct the progress of the project.
• The total money which is generally allocated for the entire work of the project is around $40,000, and if the allocated budget is identified to be insufficient for undertaking the project, then it can obstruct the project’s progress due to financial hurdles.

• The project will receive full support from the stakeholders, project managers as well as project sponsors.
• It is also assumed that the team members are good at communication, and therefore any type of issue that will occur will be communicated by the team in order to get instant solutions so that it would impact the project negatively.
• The time that is assumed for the project is identified to be sufficient for successfully finishing the project work quite successfully.

The scope of the project focuses on developing a website for Spicebox Organics in order to expand the business and for increasing the sales of the project. In order to develop the website, the project interface designing team needs to create the interface of the website as per the needs of the client. After getting approval on the design, the IT team needs to undertake the work of coding, code validation, database development as well as testing in order to check the website against technical errors and glitches that occurs during the system. Additionally, the project team needs to implement the website so that the organization’s operations can be initiated with the help of the website. 

Business Need/Case

 The risks which can arise during the development of a website for Spicebox Organics are mainly elaborated below:

• Budget shortfall: The total amount of budget that is successfully allocated within the project is identified to be insufficient then it will be very much challenging to successfully undertake the project work such that the team members experience financial hurdles due to which the work of the project can be effectively obstructed.
• experiences financial hurdles due to which the work of the project can be obstructed.
• Schedule slippage: The total time that is allocated for the entire work of the project is not tracked regularly, then it would be quite difficult to manage schedule slippage, and as a result, the project experiences delay.
• Improper interface design: Proper data collection is needed for preparing the interface design as per the needs and requirements of the clients. However, if data collection is not done properly, then it will be difficult to create a proper interface design that will satisfy the client’s needs.
• Lack of testing: If inexperienced testers are hired, then it would be quite challenging for them to determine the technical glitches and errors within the system, and as a result, a number of technical issues can arise which can obstruct the project’s progress. 

 The deliverables of the project are as follows:

• Project management plan
• Project charter
• Interface design report;
• Testing report
• Project plan
• Expenditure report
• Website
• Status report
• Project documentation 

The project would be approved if the requirements of the project would satisfy the needs and requirements of the client. The project manager, sponsor and the board of directors approve the project requirements.

The project manager is the individual who takes responsibility for planning, executing, controlling, monitoring as well as closing the project. They also take the responsibility of guiding the project team so that the work of the project remains on track and all the stakeholders can be able to accomplish the work which is generally assigned to them. Furthermore, the project manager also controls the use of resources during the progress of the project for avoiding issues related to lack of resources. The project manager also prepares a status report on a timely basis for avoiding problems like schedule slippage and budget shortfall.

Approved by the Project Sponsor: 

__________________________________________             Date:___________________

<Project Sponsor>

<Project Sponsor Title>

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