Developing And Implementing An Event To Involve Aboriginal And Torres Strait Islander Peoples In The University

Stakeholders Engagement Assessment Matrix

The current project is undertaken for developing and implementing event that involve the Aboriginal and Torres Strait Islander peoples in the university event. The event will focus on activities that engage the staff and students to build the collaborative approach and relationship with the Aboriginal communities from the local environment. The aim of event is to provide opportunities for respectful and culturally appropriate engagement and collaboration with the Aboriginal people. The event will be host by School of Engineering and Technology (SET) to increase the understanding and awareness of CQU staff and students about understanding of indigenous Australian perspective and culture. NAIDOC event has long history that helping to promote the living standard of Aboriginal people and increasing awareness about their culture and movements to craft improvement in the social status (Kerzner and Kerzner, 2017). The major aim of this initiative of NAIDOC is to involve the Aboriginal people into main stream of local communities and social standards. The authority is hosting events in different universities for encouraging the knowledge and awareness about the history and culture of Aboriginal and Australia. Moreover, the current project is based on the different activities like poster, awards ceremony and offering the information about the cultural and social activities of Aboriginal.

Stakeholders Engagement Assessment Matrix

 The management committee of CQ University will focus on engagement of stakeholders by offering the information about the event and activities that can be organized for engaging the staff and students about gaining the knowledge for Aboriginal activities and culture (Fleming and Koppelman, 2016). This event will involve six major stakeholders like college, staff, students, government, Aboriginal committees and voluntaries who will support in management of events and planning of the activities. According to engagement matrix, the management will try to engage the government, staff and students which will help to increase the effectiveness of process.  

The traditional owner of project activities will involve CQ University and School of Engineering and technology indigenisation Committee. According to Aboriginal Heritage Act 2006 the Aboriginal people are the primary guardians of the land and maintaining their culture. The higher council is protecting and conserving places of Aboriginal culture and managing the effective relationship with RAP’s.  The inspectors and officers are responsible for managing the basic enquiry module to check the activities and property enquiry about the land uses (Pernecky, 2015). Using and assessing ownership of land around the boundaries of recognized land areas                 

Communication Method

The processes of Acknowledgement of Country and Welcome to County recognise the unique position of Aboriginal people in Australian culture and history.  The leader or speaker of event will address the people by using the Acknowledgement of Country statement. The reason behind using this statement is to maintain the relationship to the particular occasion. For the Registered Aboriginal Parties (RAP) the consideration of statement of Acknowledgement of Country will be beneficial for starting the proceeding to acknowledge the event place and pay the respect to the elders of communities (Park and Park, 2016).        

For the requirement gathering the project management team for event will conduct the initial survey and analyse the past reports. This kind of approach will be helpful for team to consider all the elements for making the events successful. The major concern of NAIDOC Week event team is on the cultural activities of Aboriginal people and offering the better facilities to maintain the unique reference for Torres Strait Islander approach. By using the proper benchmarking process the requirements will be gathered. Both the parties of event will take active participation in planning. The project manager will consider needs of different stakeholders and performing members to deliver the events activities in the professional manners.       

In order to increase the requirement traceability, the project team will use the system generated documentation approach which will finalize through the approval of both the parties. The documents will be shared through email and hardcopies. This kind of approach in requirement traceability will increase the effectiveness and transparency in the development of event planning for NAIDOC Week. Moreover, the CRM system will be used for managing activities and utilization of funds for the events management activities which will also increase the requirement traceability (Gibson and Connell, 2016). The owner of project will evaluate the record and trace requirements for event according to plan.                 

The requirements prioritization process is essential for determining the category of events operation to maintain the effectiveness. For the prioritization, the project team will use the MoSCoW technique. This kind of prioritization approach involves the following process:

• Must-Have requirements: For this event Must-Have requirements involve cultural consideration for Aboriginal people, facilities for the visitors and members who are going to perform the activities. This process will help to identify effectiveness of operation and major functional activities of events.  
• Should-have requirements: This kind of requirements of this event will involve rooms, dining facilities and proper ventilation. Furthermore, the Should-Have requirements will also consider the proper acknowledgment of needs of the Aboriginal people (Thakurta, 2017).
• Could-Have requirements: The Cloud-Have requirements will consider by project management team will involve documentation of events activities and funds allocation record. There would be scope of changing in free-for-all function and facilities for visitors or stakeholders.    

The traditional owner of project activities will involve CQ University and School of Engineering and technology indigenisation Committee. According to Aboriginal Heritage Act 2006 the Aboriginal people are the primary guardians of the land and maintaining their culture. The higher council is protecting and conserving places of Aboriginal culture and managing the effective relationship with RAP’s.  The inspectors and officers are responsible for managing the basic enquiry module to check the activities and property enquiry about the land uses (Pernecky, 2015). Using and assessing ownership of land around the boundaries of recognized land areas                 

Ownership of Project Activities

The processes of Acknowledgement of Country and Welcome to County recognise the unique position of Aboriginal people in Australian culture and history.  The leader or speaker of event will address the people by using the Acknowledgement of Country statement. The reason behind using this statement is to maintain the relationship to the particular occasion. For the Registered Aboriginal Parties (RAP) the consideration of statement of Acknowledgement of Country will be beneficial for starting the proceeding to acknowledge the event place and pay the respect to the elders of communities (Park and Park, 2016).        

For the requirement gathering the project management team for event will conduct the initial survey and analyse the past reports. This kind of approach will be helpful for team to consider all the elements for making the events successful. The major concern of NAIDOC Week event team is on the cultural activities of Aboriginal people and offering the better facilities to maintain the unique reference for Torres Strait Islander approach. By using the proper benchmarking process the requirements will be gathered. Both the parties of event will take active participation in planning. The project manager will consider needs of different stakeholders and performing members to deliver the events activities in the professional manners.       

In order to increase the requirement traceability, the project team will use the system generated documentation approach which will finalize through the approval of both the parties. The documents will be shared through email and hardcopies. This kind of approach in requirement traceability will increase the effectiveness and transparency in the development of event planning for NAIDOC Week. Moreover, the CRM system will be used for managing activities and utilization of funds for the events management activities which will also increase the requirement traceability (Gibson and Connell, 2016). The owner of project will evaluate the record and trace requirements for event according to plan.                 

The requirements prioritization process is essential for determining the category of events operation to maintain the effectiveness. For the prioritization, the project team will use the MoSCoW technique. This kind of prioritization approach involves the following process:

• Must-Have requirements: For this event Must-Have requirements involve cultural consideration for Aboriginal people, facilities for the visitors and members who are going to perform the activities. This process will help to identify effectiveness of operation and major functional activities of events.  
• Should-have requirements: This kind of requirements of this event will involve rooms, dining facilities and proper ventilation. Furthermore, the Should-Have requirements will also consider the proper acknowledgment of needs of the Aboriginal people (Thakurta, 2017).
• Could-Have requirements: The Cloud-Have requirements will consider by project management team will involve documentation of events activities and funds allocation record. There would be scope of changing in free-for-all function and facilities for visitors or stakeholders.    

The traditional owner of project activities will involve CQ University and School of Engineering and technology indigenisation Committee. According to Aboriginal Heritage Act 2006 the Aboriginal people are the primary guardians of the land and maintaining their culture. The higher council is protecting and conserving places of Aboriginal culture and managing the effective relationship with RAP’s.  The inspectors and officers are responsible for managing the basic enquiry module to check the activities and property enquiry about the land uses (Pernecky, 2015). Using and assessing ownership of land around the boundaries of recognized land areas                 

Acknowledgement of Country and Welcome to Country

The processes of Acknowledgement of Country and Welcome to County recognise the unique position of Aboriginal people in Australian culture and history.  The leader or speaker of event will address the people by using the Acknowledgement of Country statement. The reason behind using this statement is to maintain the relationship to the particular occasion. For the Registered Aboriginal Parties (RAP) the consideration of statement of Acknowledgement of Country will be beneficial for starting the proceeding to acknowledge the event place and pay the respect to the elders of communities (Park and Park, 2016).        

For the requirement gathering the project management team for event will conduct the initial survey and analyse the past reports. This kind of approach will be helpful for team to consider all the elements for making the events successful. The major concern of NAIDOC Week event team is on the cultural activities of Aboriginal people and offering the better facilities to maintain the unique reference for Torres Strait Islander approach. By using the proper benchmarking process the requirements will be gathered. Both the parties of event will take active participation in planning. The project manager will consider needs of different stakeholders and performing members to deliver the events activities in the professional manners.       

In order to increase the requirement traceability, the project team will use the system generated documentation approach which will finalize through the approval of both the parties. The documents will be shared through email and hardcopies. This kind of approach in requirement traceability will increase the effectiveness and transparency in the development of event planning for NAIDOC Week. Moreover, the CRM system will be used for managing activities and utilization of funds for the events management activities which will also increase the requirement traceability (Gibson and Connell, 2016). The owner of project will evaluate the record and trace requirements for event according to plan.                 

The requirements prioritization process is essential for determining the category of events operation to maintain the effectiveness. For the prioritization, the project team will use the MoSCoW technique. This kind of prioritization approach involves the following process:

• Must-Have requirements: For this event Must-Have requirements involve cultural consideration for Aboriginal people, facilities for the visitors and members who are going to perform the activities. This process will help to identify effectiveness of operation and major functional activities of events.  
• Should-have requirements: This kind of requirements of this event will involve rooms, dining facilities and proper ventilation. Furthermore, the Should-Have requirements will also consider the proper acknowledgment of needs of the Aboriginal people (Thakurta, 2017).
• Could-Have requirements: The Cloud-Have requirements will consider by project management team will involve documentation of events activities and funds allocation record. There would be scope of changing in free-for-all function and facilities for visitors or stakeholders.   

These are key members for managing event for Aboriginal people which will analyse and finalize the activities that would be take place for NAIDOC Week. The owner will have major control over the process and planning of activities which will consider by the CQ University and project management team for maintaining the flow of the events according to culture of the Aboriginal people and create the awareness about history and trends of them.  

Note: This WBS is intended to represent the full project scope of the project.

There are various types of risks involved in event management planning that could influence the activities and operations. The project manager and management team will focus on identified risks to improve the feasibility and success of the event for Aboriginal people. The project manager has developed the strategies for managing risks and maintaining the smooth flow of operations.      

Tolerences

Lessons 

References

Fleming, Q.W. & Koppelman, J.M., (2016), December. Earned value project management. Project Management Institute.

Gibson, C. & Connell, J., (2016). Music festivals and regional development in Australia. Routledge.

Glendon, A.I., Clarke, S. & McKenna, E., (2016). Human safety and risk management. Crc Press.

Hopkin, P., (2017). Fundamentals of risk management: understanding, evaluating and implementing effective risk management. Kogan Page Publishers.

Kerzner, H. & Kerzner, H.R., (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Park, K. & Park, S., (2016). Topic Trend of Event Management Research. Event Management, 20(1), pp.109-115.

Pernecky, T., (2015). Sustainable Leadership in Event Management. Event Management, 19(1), pp.109-121.

Thakurta, R. (2017). Understanding requirement prioritization artifacts: a systematic mapping study. Requirements engineering, 22(4), 491-526.

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