Questions
1. The current organizational structure
The current organizational structure is headed by the chief executive officer. The head of the company is then assisted by the top level managers and the middle level managers of every department who lead the other staff. The organization on focus is Starbucks coffee.
The objective of the present work is focused on the analysis of the new principles and models of organizational structure that are appearing among the most evolved companies and adapted to the competitive environment(Britton, & Doake, 2006).
2. Why create a structure for the organization?
After all the initial energy, the members may be less enthusiastic than they used to be when accounting transition is being made. There could be disagreements between them and they might start thinking about other things in what to occupy their days. At such times, generally, in most organizations, a structure is desirable and necessary.
Why is it desirable and necessary? There are at least three reasons:
What are the most common administrative problems that arise in any company
1. Ignorance of the mission and vision of the company in regards to normal operation of the company
2. Lack of commitment of employees with the corporate purpose of the company.
3. Recruitment of unskilled labor who do not know about the structure
4. Errors in the system.
5. Poor attention to the public.
6. Lack of planning.
7. Lack of control in system management.
The Administrative Diagnosis is nothing more than the analysis of the following aspects: -Of the administrative and organizational structure, lines of authority and sections of control. – The functions of each of the administrative bodies, comprising the set of interrelated activities that need to be carried out to achieve the objectives of the same. – Of the general processes and graphic description of the sequence of the functions that are carried out to comply with each of them. – Delegated powers within the staff, as well as the relationship between the execution of the specific functions of the positions and the decision-making process. Communication and coordination between two or more areas to determine the relationship between each of them.
3. What is the most likely system acquisition method-commercial software, custom software, or ERP?
The most likely system acquisition method is the Enterprise resource planning (ERP) is the integrated management systems for the business process. It is usually done in real time and is a software technology mediated system. The business activities carried out by the accounting software under ERP include; manufacturing, service delivery, product planning, purchase, stock management system and integrated cash management. Management’s attitudes were to treat men as machines, to implement cost-cutting policies through brute force. In spite of this lack of social awareness, concepts of production included such advanced ideas as the layout of the plant in departments, the division of labor for training and study of work, a more orderly flow of materials, improved procedures for recording costs, and incentive plans for wages(Britton, & Doake, 2006).
4. Describes and prepare system flowchart of the sales procedures for the chosen organization (company)
It is a very useful tool to be able to correctly understand the different phases of any process and its operation, and, therefore, allows you to understand and study it to try to improve its procedures.
Flowcharts are important to the designer because they help in the definition, formulation, analysis and solution of the problem. The flow chart helps the analysis to understand the information system according to the included procedures operations, it will help analyze those stages, in order to both improve them and increase the existence of information systems for the administration(Broy, Gru?nbauer, & Hoare, 2007).
Part 1
To help your understanding by anyone in the organization, different forms of interpretation are used, through drawings, engineering symbols, geometric figures, etc. , Which convey an indication of what is to be represented. As a system, an organization transforms inputs of resources, goods, information and services to obtain a product. In its structure three distinct groups are recognized:
The systems that attend to the capture and evolution of the fundamental resources, in connection with the environment; The systems that allow the administration of the company on the major system or organization; The systems that attend to the development of the tasks that are required by the activity of the organization.
5. Identify any control problems in the system and what sorts of fraud are possible in this system?
Inside and outside the organization, and so that the control of the action is as effective, as possible, the controls have to be effected. There is no single term which has a general familiarity and similar acceptance and which describes with equal accuracy the more flexible type of the general administrative system formed by the practices of the group of advanced weights. But we will call them adhocracy because this term suggests temporary and flexible organizations (in the specific case) destined to special objectives and helps to compare their qualities with the permanence and formality of the bureaucracy(Burns, 2006).
- Crimes against confidentiality, integrity and availability of data and computer systems:
- Illicit access to computer systems.
- Illegal interception of computer data.
- Interference in the operation of a computer system.
- Abuse of devices that facilitate the commission of crimes.
Some examples of this group of crimes are: identity theft, connection to unauthorized networks and the use of spyware and key logger.
Computer forgery by the introduction, deletion or deletion of computer data.
Computer fraud by the introduction, alteration or erasure of computer data, or interference in computer systems.
The fraudulent erasure of data or the corruption of files some examples of crimes of this type.
Crimes related to content: Production, offering, dissemination, acquisition of contents of child pornography, by means of a computer system or possession of said contents in a computer system or means of data storage.
Offenses related to infringements of intellectual property and related rights: An example of this group of crimes is the copying and distribution of computer programs, or hacking(Clikeman, 2009).
In order to criminalize acts of racism and xenophobia committed by means of computer systems, the “Additional Protocol to the Council of Europe’s Cybercrime Convention” was enacted in January 2008, which includes, inter alia, measures to be taken in cases from fraud involving computer manipulation.
1. Development and adoption of the accounting software packages
The whole set of resources and operations, tends to dynamically conform structures that are also dynamically adjusted by management decisions. This direction is not exercised spontaneously, but is also structured: The Administration system, or the company system, which is composed of several corporate systems, so called because they are systems that affect the entire organization. These are the Decision System, which establishes the mechanics through which decisions are made, the Information System, which explains the structure through which the data, the Planning and Control System, are captured and elaborated, which anticipate and what will happen with some probability, and evaluate what actually happened, and which are the complementary aspects of decision making for Starbucks coffee(Gregoriou, & Finch, 2012).
Part 2
Decisions are made by collecting data and informing oneself through the information system, and again through it they are translated into orders or rules for production, which are then transformed into actions.
Planning is an advance decision making, but, in fact, implies a system to do it. Since that system cannot predict everything, control is necessary for corrective action. The information system works as a link between them, transforming decisions into actions and their results into control information.
To understand the administrative system of an organization, we must focus not on a particular managerial process, but on a panorama of all of them. This panorama dispenses with many details and recognizes only the characteristics of each managerial function that seem to give the global system its distinctive pattern. For example, by looking at the two groups of advanced weight and weight design, some of the distinctive features of planning, organization, direction, and control are noted as these processes are carried out in one or the other. Of course, there are some differences in the way the two groups are addressed. The design weights group looks formal, specialized, and rules-oriented. The advanced weight seems much more flexible, because groups dedicated to certain tasks are temporarily formed and disintegrated as needed to perform many short-term jobs.
2. The current market size
The current market size is large. The organization can be able to serve the market through the accounting system software. Many organizations are transitioning and changing their accounting software to ERP systems like QuickBooks and sage for the company. The information system works as a link between them, transforming decisions into actions and their results into control information. The current market size includes the township area, the organizations to be served and close to two million people who live in Sydney Australia (Shim, Siegel, Dauber, & Qureshi, 2015).
3. Identify the leaders in the market and what gives them the competitive advantage
The market leaders in the use of the system software are banks and micro finances. This is because they use the system in coherence with bank activities and perfect the processes.
The competitive advantages with this system are;
- They are easy to use
- They are easily accessible
- Cannot be easily manipulated
- They are under 24-hour system control
- They have controls, checks and balances
- User friendly
4. Identify the current gaps or challenges encountered by users or customers of accounting software/packages and make relevant suggestions or recommendations
Accounting problems are very common amongst those who are already using accounting software which they believe can make their accounting works easier.
Lack of security- no proper security features in accounting software.
Weak reporting service
Lack of efficiency
Outdated & lack of accuracy
Not user-friendly & difficult to customize
Lack of features and expensive
No Bank Reconciliation feature
Poor Customer Relationship Management (CRM
The advanced weight seems much more flexible, because groups dedicated to certain tasks are temporarily formed and disintegrated as needed to perform many short-term jobs(Shim, Siegel, Dauber, & Qureshi, 2015). The systems that attend to the capture and evolution of the fundamental resources, in connection with the environment; The systems that allow the administration or government of the major system or organization; The systems that attend to the development of the tasks that are required by the activity of the organization. . At such times, generally, in most organizations, a structure is desirable and necessary.
Conclusion
The organizations accounting software should be used such that the company minimizes costs while encouraging efficiency to foster good account keeping and effective recording. An organization like Starbucks has integrated accounting packages to ensure efficient service delivery
References
Britton, C., & Doake, J. (2006). Software system development. London: McGraw-Hill Education.
Broy, M., Gru?nbauer, J., & Hoare, C. (2007). Software system reliability and security. Amsterdam: IOS Press.
Burns, J. (2006). Organisational and accounting change. [Bradford, England]: Emerald.
Clikeman, P. (2009). Called to account. New York: Routledge.
Gregoriou, G., & Finch, N. (2012). Best practices in management accounting (1st ed.). New York: Palgrave Macmillan.
Gregoriou, G., & Finch, N. (2012). Best practices in management accounting (1st ed.). New York: Palgrave Macmillan.
Shim, J., Siegel, J., Dauber, N., & Qureshi, A. (2015). Accounting handbook. Hauppauge, New York: Barrons Educational Series, Inc.
The SBA’s loan management and accounting system (1st ed.).
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