Development And Implementation Of Online Farm Stud Management System – Project Values, Metrics And Scope

Desired Area of Impact

Desired Area of Impact: Based on the five different areas: operational, financial, strategy, social and consumer, the area of impact are developed. This project deals with the development and the implementation of an online farm stud management system for the delivery of project for substituting the manual system so that the problems faced by Globex can be resolved.The priority order for area of impact is–Operational, Strategy, Financial, Customer and Social (Nordmeyer, 2017).

Project Values: Based on the needs of Globex and the contract of Globex with Virtucon, it is assumed that the project will be able to bring better and faster value to organization. The project will substitute the manual system in an effective and efficient way and the problems will be reduced through the automation of the management system (Florida Distance Learning Consortium, 2018). Presently, the company is using the manual system hence, the development and implementation of the online farm stud management system will bring the ease in the process of the management through the automation in the management processand transparency in the process. It will also allow to keep the records of the data and the information through the online system.Fewerproblemswill be encountered by the company in comparison to that of the manual system. It will help in reducing the efforts of the people engaged in the farm stud management.

Appropriate metric: for the implementation of the online farm stud management system the metrics chosen is: 1) all the activities of the project should be completedearlier than the decided date for the stakeholders of organization. 2) By the end of themonth, 90 percent of the activities should be completed in order to reduce the workload3) 80 percent of the problems of managing farm stud should be reduced through the online management system and its implementation in a proper manner (Lee, 2010).

Appropriate Timeframe:  the described metric should be achieved in eight months twelve days of time period after the accomplishment of the project.It is important to achieve the metric of stakeholder before the closing stage of the project in order to assess the stakeholder’s performance at the right time (Christensen, 2016).

Summary MOV: the summary of MOV can be presented as:

“The project of the development and the implementation of the farm stud management system will be considered as successful when every stakeholder will accomplish the 90 percent of the activities of the project every month; the stakeholders will accomplish the targets before the decided date; the 80 percent of the problems will reduce by theimplementation of the online farm stud management system. The success of the project can be determined when the area of impact will get affected in positive manner that are Operational, Strategy, Financial, Customer and Social. Apart from this, when the automation and the transparency in the management process through the online system can be established in the company and the process will become easier with fewer problems then the project will be considered as a successful one (Marchewka, 2014).

Project Values

The scope of the project involves the development of the online farm stud management system for substituting the manual system as it was creating many problems in the management of the farm stud (Tutorials Point, 2018). The online farm stud management system should be effective and should reduce the problems of managing farm stud (Monnappa, 2018). For the project, the resources required are listed in the below mentioned table:

The schedule of the activities of the project is created by the help of MS project software using Gantt chart (Persons, Davidson, & Tompkins, 2018).The table of schedule is presented so that all the activities can be allocated in a proper manner with the defined period of time by the available resources. The estimation of the time and the sequence of theactivitiesof the project are developed with the help of the Gantt chant. It also helped in establishing the link between the various activities of the project. Apart from this, the work breakdown structure is also developed using the developed Gantt chart in order to understand the activities and the hierarchy of the activities in an effective manner in the diagrammatical manner.

The estimated budget for the project of the development of the online farm stud management system is $ 401680. In the estimated budget, the direct costs is $ 180000 and the fringe benefits which is the 20 percent of the total estimated budget is $ 52880. The budget for the human resources in the project is estimated as per the total number of working hours and the estimated cost for per hour (Stonemeadow, 2018).Below is the time-phased budget of the project using bottom-up estimate:

It is important to follow the planned risk management and risk analysis approach so that the risk mitigation process in the project can be managed and maintained in an effective manner (Virine, 2010). In the project, some of the assumptions are made which helped in providing the support in the determination of the risks in the project. The assumptions are as follow:

• Approval from administration and the managing authorities for the MOV
• Accomplishment of the project within the estimated and allocated budget
• Accomplishment of the project before the deadline estimated for the project.
• The training to the employees and the stakeholders is important for working upon the new system.

Appropriate Metric

The risks in the project are mainly recognized, evaluationand the plan for the mitigation of the risk is adopted on the basis of the project charter, project assumptionsand MOV (Culp, 2002). In the project, the identified risks are:

Timeline risk: At times, some of the activities of the project are not accomplished on the estimated deadline for the activity and hence the need of the extra time is there. In that situation, it is important for the project manager to cut down the additional slack of time for the completion of the project within the deadline of the project. The likelihood of the risk is medium and the severity of the risk is also medium hence medium priority for mitigation plan adoption is there for the timeline risk (Andresen, 2007).

Budget risk: The risk of lack of the budget for the project can occur during the project when the activities of the project cannot be accomplished within the allocated budget.Hence, it is important to consider contingency planning process by management authorities of the organization for the modification in the budget of the project. The likelihood of the budget risk is high in the project hence the risk can have catastrophic severity.

Approval of MOV: The decision for the approval of the MOV depends upon the administration and the managing authorities of the organization. When the management of the organization is not able to meet the needs of MOV on the basis of the financial resources, other resources and time then they can deny for the approval of MOV.In that situation, it is important to develop a new MOV and the needs for the project so that the approval can be achieved for the MOV.The risk of the approval of MOV has low likelihood and it has certain severity. The priority for the development of the mitigation plan should be low for the risk of the approval of MOV.

Training requirements: It is important to provide the training tothe employees and the stakeholders of the organization for few days so that they will be able to work upon the newly developed online farm stud management system. It is important to spend a part of the budget for providing the training to the employees and the stakeholders the risk has low likelihood but the severity of the risk is medium. The priority for the development of the mitigation plan for this risk is low. 

Appropriate Timeframe

The quality management statements should be prepared as:

“We hereby declare that we aimed to develop online farm stud management system for Globex and we will assure to provide good quality in all activities and the areas of the project andwe will analyzeall the needs for the project to be successful prior to the project initiation phase.” 

The verification activities for the project are as follows:

• To make sure that all the strategies and the policies of the organization are considered in the development of the product for the organization.
• To make sure that the appropriate tools are used for the purpose of the estimation.
• To verify the proper automationof the product.
• To make sure that the testing process is in the alignment with the timeline schedule(PMA, 2006 ).

 The validation activities for the project are as follows:

• Identification of the errors in within the activities of the project
• Identification of the defects in application functioning( Virginia Polytechnic Institute and State University, 2013). 

Closure checklist: the closure checklist for the project includes the following major activities such as preparing documentation, stakeholder sign-out, contract sign-out, preparation of evaluation plan and reviewing of the performance.

(The Open University, 2018) 

Evaluation Plan: the evaluation plan for the project includes the following criteria: meeting requirements, performance, completion of the tasks within deadline and the achievement of deliverables (Thomas, 2014; Sang, 2011; Samset, 2003).

(Brown University, 2018; CDC, 2011)

References

Virginia Polytechnic Institute and State University. (2013). Project Quality Management Plan. Retrieved from www.itplanning.org.vt.edu: https://www.itplanning.org.vt.edu/pm/qualitymgmtplan.html

Andresen, M. A. (2007). The Process of Risk Management for Projects. GRIN Verlag.

Brown University. (2018). Writing an Evaluation Plan. Retrieved from www.brown.edu: https://www.brown.edu/research/conducting-research-brown/preparing-proposal/proposal-development-services/writing-evaluation-plan

CDC. (2011). Developing an Effective Evaluation Plan. Retrieved from www.cdc.gov: https://www.cdc.gov/obesity/downloads/CDC-Evaluation-Workbook-508.pdf

Christensen, E. (2016). 8 Steps to Build a Project Management Timeline. Retrieved from www.lucidchart.com: https://www.lucidchart.com/blog/8-steps-to-build-a-project-management-timeline

Culp, C. L. (2002). The Risk Management Process: Business Strategy and Tactics. John Wiley & Sons.

Florida Distance Learning Consortium. (2018). Define Project Values. Retrieved from www.oncoreblueprint.org: https://www.oncoreblueprint.org/blueprint/phase_I_planning/strategic_planning/conduct_planning_session/define_project_values.html

Lee, C. (2010). Metrics in Project Management . Retrieved from www.cprime.com: https://www.cprime.com/2010/07/metrics-in-project-management/

Marchewka, J. T. (2014). Information Technology Project Management. (05th Edition ed.). Singapore: 1STBL. Retrieved from https://sis.binus.ac.id/2018/02/09/measurable-organizational-value-mov/

Monnappa, A. (2018). Project Scope Management: What It is and Why It’s Important. Retrieved from www.simplilearn.com: https://www.simplilearn.com/project-scope-management-importance-rar89-article

Nordmeyer, B. (2017). What Are Measurable Organizational Values? Retrieved from bizfluent.com: https://bizfluent.com/info-8352967-measurable-organizational-values.html

Persons, J. B., Davidson, J., & Tompkins, M. A. (2018). Activity Scheduling. Retrieved from www.apa.org: https://www.apa.org/pubs/videos/4310748.aspx

PMA. ( 2006 ). Stage 3: Plan the Project. Retrieved from pma.doit.wisc.edu: https://pma.doit.wisc.edu/plan/3-2/what.html

Samset, K. (2003). Project Evaluation: Making Investments Succeed . Tapir Academic.

Sang, H.-K. (2011). Project evaluation: techniques and practices for developing countries. Avebury.

Stonemeadow. (2018). Why Every Project Needs A Time Phased Budget. Retrieved from stonemeadow-consulting.com: https://stonemeadow-consulting.com/the-pm-blog/blog/why-every-project-needs-a-time-phased-budget

The Open University. (2018). Closure checklists. Retrieved from www.open.edu: https://www.open.edu/openlearn/money-management/management/business-studies/completing-the-project/content-section-2.2.1

Thomas, W. H. (2014). The Basics of Project Evaluation nad Lessons Learned, Second Edition . CRC Press.

Tutorials Point. (2018). Project Scope Definition. Retrieved from www.tutorialspoint.com: https://www.tutorialspoint.com/management_concepts/project_scope_definition.htm

Virine, L. (2010). Project risk analysis: how ignoring it will lead to project failures. PMI Global Congress 2010. North America, Washington, DC: PMI.

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