Development Of A New Information Technology Centre In Australia: Project Scope, Budget, And Planning

Project Description

The paper mainly focuses on the development of a new information technology centre in Australia. It is found that in order to develop the new information technology centre, the approved budget is around $25 million. In addition to this, for the latest IT technology, additional fund of around $15 million is mainly allocated to the project so that for the last five years the IT centre can be able to support the IT needs of the customers quite effectively.

The assumptions for the project include:

The project will support IT needs for the next five years
The development of the IT centre will be completed in 187 days
The project will get finished within the budget that is approved.

Agile project methodology is mainly selected for the development of the information system technology centre. It is identified that agile project methodology is mainly selected in this project for finishing the entire project effectively by taking advantage of automated testing tools. It is found that with the help of the agile project methodology, the risks as well as challenges that are associated with the project will be reduced. Moreover, the utilization of agile project methodology helps in completing the project 37% faster than the average time that is required.

Work breakdown structure

WBS Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Task Name
0	Development of new information technology centre
1	Project initiation phase
1.1	Analyzing various project requirements
1.2	Development of project plan
1.3	Project feasibility testing
1.4	Milestone 1: Completion of initiation phase
2	Project planning phase
2.1	Scheduling of project task
2.2	Resource estimation
2.3	Resource allocation
2.4	Development of communication plan
2.5	Allocating project team
2.6	Milestone 2: Completion of planning phase
3	Project designing phase
3.1	Creating blueprint
3.2	Assigning IT needs
3.3	Purchase of necessary equipment’s
3.4	Recruitment of software development team
3.5	Milestone 3: Completion of designing phase
4	Development phase
4.1	Assigning new hardware requirements
4.2	Assigning software requirements
4.3	Development of data warehouse
4.4	Development of network system
4.5	Security System application
4.6	Interconnection between developed overall information system
4.7	Milestone 4: Completion of execution phase
5	Testing Phase
5.1	Testing of the Hardware
5.2	Testing of the software
5.3	Data Warehouse Testing
5.4	Milestone 5: Completion of testing phase
6	Closing Phase
6.1	Post project review
6.2	Stakeholder sign off
6.3	Maintenance of the Data Warehouse
6.4	Milestone 6: Completion of closure phase’

Responsibility matrix

Analyzing various project requirements	Project manager	Sponsor	Contractor	Designer	Tester	Financial managers	Supervisor
Development of project plan	A, R	I					C
Project feasibility testing	I	C				A, R
Scheduling of project task	A, R	I					C
Resource estimation	I	C				A, R
Resource allocation	I	C				A, R
Development of communication plan	A, R	I					C
Allocating project team	A, R	I					C
Creating blueprint	C		I	R, A
Assigning IT needs
Purchase of necessary equipment’s	C		I	R, A
Recruitment of software development team	C		I	R, A
Assigning new hardware requirements	C		I	R, A
Assigning software requirements	C		I	R, A
Development of data warehouse	C		I	R, A
Development of network system	C		I	R, A
Security System application	C		I	R, A
Interconnection between developed overall information system	C		I	R, A
Testing of the Hardware			I		A, R		C
Testing of the software			I		A, R		C
Data Warehouse Testing			I		A, R		C
Post project review	A, R	I					C
Stakeholder sign off	A, R	I					C
Maintenance of the Data Warehouse	A, R	I					C

WBS	Task Name	Duration	Start	Finish
0	Development of new information technology centre	187 days	Wed 06-06-18	Wed 27-02-19
1	Project initiation phase	17 days	Wed 06-06-18	Fri 29-06-18
1.1	Analyzing various project requirements	8 days	Wed 06-06-18	Mon 18-06-18
1.2	Development of project plan	4 days	Tue 19-06-18	Fri 22-06-18
1.3	Project feasibility testing	5 days	Mon 25-06-18	Fri 29-06-18
1.4	Milestone 1: Completion of initiation phase	0 days	Fri 29-06-18	Fri 29-06-18
2	Project planning phase	37 days	Mon 02-07-18	Tue 21-08-18
2.1	Scheduling of project task	4 days	Mon 02-07-18	Thu 05-07-18
2.2	Resource estimation	6 days	Fri 06-07-18	Fri 13-07-18
2.3	Resource allocation	9 days	Mon 16-07-18	Thu 26-07-18
2.4	Development of communication plan	9 days	Fri 27-07-18	Wed 08-08-18
2.5	Allocating project team	9 days	Thu 09-08-18	Tue 21-08-18
2.6	Milestone 2: Completion of planning phase	0 days	Tue 21-08-18	Tue 21-08-18
3	Project designing phase	40 days	Wed 22-08-18	Wed 17-10-18
3.1	Creating blueprint	7 days	Wed 22-08-18	Thu 30-08-18
3.2	Assigning IT needs	6 days	Fri 31-08-18	Fri 07-09-18
3.3	Purchase of necessary equipment’s	7 days	Mon 10-09-18	Tue 18-09-18
3.4	Recruitment of software development team	20 days	Wed 19-09-18	Wed 17-10-18
3.5	Milestone 3: Completion of designing phase	0 days	Wed 17-10-18	Wed 17-10-18
4	Development phase	63 days	Thu 18-10-18	Wed 16-01-19
4.1	Assigning new hardware requirements	7 days	Thu 18-10-18	Fri 26-10-18
4.2	Assigning software requirements	8 days	Mon 29-10-18	Wed 07-11-18
4.3	Development of data warehouse	20 days	Thu 08-11-18	Wed 05-12-18
4.4	Development of network system	10 days	Thu 06-12-18	Wed 19-12-18
4.5	Security System application	10 days	Thu 20-12-18	Fri 04-01-19
4.6	Interconnection between developed overall information system	8 days	Mon 07-01-19	Wed 16-01-19
4.7	Milestone 4: Completion of execution phase	0 days	Wed 16-01-19	Wed 16-01-19
5	Testing Phase	19 days	Thu 17-01-19	Tue 12-02-19
5.1	Testing of the Hardware	7 days	Thu 17-01-19	Fri 25-01-19
5.2	Testing of the software	7 days	Mon 28-01-19	Tue 05-02-19
5.3	Data Warehouse Testing	5 days	Wed 06-02-19	Tue 12-02-19
5.4	Milestone 5: Completion of testing phase	0 days	Tue 12-02-19	Tue 12-02-19
6	Closing Phase	11 days	Wed 13-02-19	Wed 27-02-19
6.1	Post project review	2 days	Wed 13-02-19	Thu 14-02-19
6.2	Stakeholder sign off	4 days	Fri 15-02-19	Wed 20-02-19
6.3	Maintenance of the Data Warehouse	5 days	Thu 21-02-19	Wed 27-02-19
6.4	Milestone 6: Completion of closure phase’	0 days	Wed 27-02-19	Wed 27-02-19

The execution programme of the project mainly includes activities that are provided in the table below:

Task Name	Duration	Start	Finish
Project designing phase	40 days	Tue 21-08-18	Mon 15-10-18
Creating blueprint	7 days	Tue 21-08-18	Wed 29-08-18
Assigning IT needs	6 days	Thu 30-08-18	Thu 06-09-18
Purchase of necessary equipment’s	7 days	Fri 07-09-18	Mon 17-09-18
Recruitment of software development team	20 days	Tue 18-09-18	Mon 15-10-18
Development phase	63 days	Tue 16-10-18	Thu 10-01-19
Assigning new hardware requirements	7 days	Tue 16-10-18	Wed 24-10-18
Assigning software requirements	8 days	Thu 25-10-18	Mon 05-11-18
Development of data warehouse	20 days	Tue 06-11-18	Mon 03-12-18
Development of network system	10 days	Tue 04-12-18	Mon 17-12-18
Security System application	10 days	Tue 18-12-18	Mon 31-12-18
Interconnection between developed overall information system	8 days	Tue 01-01-19	Thu 10-01-19
Testing Phase	19 days	Fri 11-01-19	Wed 06-02-19
Testing of the Hardware	7 days	Fri 11-01-19	Mon 21-01-19
Testing of the software	7 days	Tue 22-01-19	Wed 30-01-19
Data Warehouse Testing	5 days	Thu 31-01-19	Wed 06-02-19

Resource Name	Type	Max. Units	Std. Rate	Ovt. Rate
Project Sponsor	Work	100%	$200.00/hr	$0.00/hr
Contractor	Work	100%	$210.00/hr	$0.00/hr
Risk Manager	Work	100%	$220.00/hr	$0.00/hr
Designer	Work	100%	$200.00/hr	$0.00/hr
Analyst	Work	100%	$200.00/hr	$0.00/hr
Business Consultant	Work	100%	$180.00/hr	$0.00/hr
Financial Manager	Work	100%	$170.00/hr	$0.00/hr
Team Leaders	Work	100%	$160.00/hr	$0.00/hr
Supervisor	Work	100%	$140.00/hr	$0.00/hr

WBS	Task Name	Duration	Cost
0	Development of new information technology centre	187 days	$39,360,880.00
1	Project initiation phase	17 days	$40,000.00
1.1	Analyzing various project requirements	8 days	$16,000.00
1.2	Development of project plan	4 days	$8,000.00
1.3	Project feasibility testing	5 days	$16,000.00
1.4	Milestone 1: Completion of initiation phase	0 days	$0.00
2	Project planning phase	37 days	$77,520.00
2.1	Scheduling of project task	4 days	$6,720.00
2.2	Resource estimation	6 days	$8,160.00
2.3	Resource allocation	9 days	$21,600.00
2.4	Development of communication plan	9 days	$29,520.00
2.5	Allocating project team	9 days	$11,520.00
2.6	Milestone 2: Completion of planning phase	0 days	$0.00
3	Project designing phase	40 days	$55,600.00
3.1	Creating blueprint	7 days	$11,200.00
3.2	Assigning IT needs	6 days	$7,680.00
3.3	Purchase of necessary equipment’s	7 days	$9,520.00
3.4	Recruitment of software development team	20 days	$27,200.00
3.5	Milestone 3: Completion of designing phase	0 days	$0.00
4	Development phase	63 days	$27,107,200.00
4.1	Assigning new hardware requirements	7 days	$8,000,000.00
4.2	Assigning software requirements	8 days	$7,000,000.00
4.3	Development of data warehouse	20 days	$60,800.00
4.4	Development of network system	10 days	$12,000,000.00
4.5	Security System application	10 days	$30,400.00
4.6	Interconnection between developed overall information system	8 days	$16,000.00
4.7	Milestone 4: Completion of execution phase	0 days	$0.00
5	Testing Phase	19 days	$12,049,600.00
5.1	Testing of the Hardware	7 days	$12,011,200.00
5.2	Testing of the software	7 days	$22,400.00
5.3	Data Warehouse Testing	5 days	$16,000.00
5.4	Milestone 5: Completion of testing phase	0 days	$0.00
6	Closing Phase	11 days	$30,960.00
6.1	Post project review	2 days	$7,200.00
6.2	Stakeholder sign off	4 days	$13,760.00
6.3	Maintenance of the Data Warehouse	5 days	$10,000.00
6.4	Milestone 6: Completion of closure phase’	0 days	$0.00

Risk	Description	Impact	Probability	Mitigation measures
Improper budget estimation	Due to improper budget estimation, financial issues occur within the project	High	High	It is necessary to estimate the budget of the project effectively
Lack of resources	Due to lack resources, it became quite difficult to finish the project on time	Medium	Medium	It is quite necessary to estimate the project resources effectively.
Improper management	Due to improper management, the project does not get finish on time.	Medium	Medium	It is quite important to manage the project effectively as per the initial plan
Improper scheduling	Due to improper scheduling, the project can delay	High	High	It is quite necessary to schedule the project effectively
Lack of experienced workers	Due to lack of experienced workers, it is quite difficult to finish the project on time.	Medium	Medium	It is necessary to hire experienced project workers.

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