Introduction to Business Information System
Business Information System is the group of procedures that are inter-related. These systems are required in the IT infrastructure of the Organizations to disseminate required information. These systems are designed to support the decision making of the employees in the organizations towards the attainment of the objectives. It is an systematized system of storage, collection, communicating and organizing information. Information Systems are the study of corresponding sources that are used by the organizations and the people to filter, process, create, distribute and collect data. They emphasis only on the internal information system such as software, data, business process and hardware that increases management and the efficiency of the organizations. The aim of the Information Systems is the decision-making, support management and the operations in organizations. The organization uses this system as the information and communication technology. The software is used by the organization to analyze data. The main purpose of this software is to convert raw information into appropriate information that is useful for the organization in their decision making process. The different types of information systems are executive information System, Decision Support System, Management Information System and Transaction Information System. The information system is termed as environmental controlling system and the telephonic switching system. This system requires resources for processing information and the trained employees for managing the software. The information system is prepared according to the requirement of the different levels of department in the organizations (Yourarticlelibrary, 2018).
Application control in Information System is a practice of security that restricts and blocks unofficial applications from implementing in methods that puts facts at risk. The functions of Application control depends on the purpose of the business of specific application. The major objective of the application control is to ensure the security of files that is used by applications. This control function includes identification, validity checks, authentication, input controls, forensic controls and authorization. Application controls ensures integrity, availability of data and confidentiality of data. This function helps the organization in reducing the threats and the risk associated with the usage of application that puts the organization data at risk. Companies are becoming dependent on the application control for the regular business operations. Business organizations have to face the challenge of controlling security threats of data because of the use of cloud-based, third party and the web-based applications in the business operations. With the use of Application control in all type of company it can reduce the risk caused by illegal, malicious and unauthorized network access. Application Control is classified as Processing Control, Input Controls and Output controls. The types of Application control are control tools, edit cheeks, computer matching, run control totals and Report Distribution logs (Digital Guardian, 2017).
Application Controls in Information System
It observes the application present in the IT environment and finds out which application to add.
This software is trusted by the business organization in the detection of the risks and fraud in their data.
The application control software improves the network stability in the organizations.
It identifies the application operating within the environment.
Application controls provides information to the organizations and the company about the important areas related to web traffic, dada patterns, threats and unauthorized applications (Encyclopedia Britannica, 2018).
With the use of Application control, business organization gets information about the security rules, zones, destination and traffic source to obtain the information about the usage pattern of application. This function helps an organization in making informed decisions in securing their data from threats and risks.
This control function has the capability of whitelisting and the blacklisting of the applications in the organizations (Management Study Guide, 2018).
General Management Control is the software that governs the security of data in business, design and the use of programs in computer in the organizations software. It applies to all the computerized applications in the organization. This control includes change management, physical security and logical access. The combination of hardware, manual procedures and software creates a control environment. General Management control includes hardware controls, software controls, data security control, administrative control and computer operation control (EDELKOORT, 2016).
The software control in the general management control monitors the usage of software in the business organization and reduces the unauthorized use of the computer programs, system software and the software programs. System software is the key area, as it performs the overall function of the program.
The hardware control in the general Management control ensures that the company system is physically secure and ensures that there is no equipment malfunction. It protects the computer equipment against humidity, fires and from rising temperature. (Linfordco, 2017).
The computer operation control features of General management control check the work of computer department in the organization to ensures that the scheduled programs are correctly applied to the processing and the storage of data in the organization
The data security control function of General Management Control ensures that the important business data on tape or disk should be free from unauthorized change, destruction and access at the time of their use or storage (Mindmeister, 2009).
The implementation control function of this software the development process of the system at different levels to confirm that the system is properly managed and controlled in the organization. The audit conducted for the system development process also ensures the existence of formal analyses of the management and the users at the development stages. The audit looks for the usage of conversion, control techniques for the development of programs, testing and for the operations documentation (Pressbooks, 2018).
Functions of Application Control and Types
The administrative control feature formalizes the procedures, standards, control disciplines and rules to ensure that the General Management controls in the organization is properly enforced.
Risk management in the information system is the process of the management of the risk connected with the application of information technology in the business process. It includes assessing, treating and identifying risk to the availability, integrity, confidentiality and security of the asset of organizations. The last step in this process of risk management is the treatment of risk with an overall organizational risk tolerance. The company to focus on their system security to achieve the organizational objectives adopts the risk management techniques. This will help an organization to understand the potential risks in their system. The programs for asset management, configuration management and change management support the risk in information system (Rapid7, 2018). The companies should use these techniques for the security of the digital business process in the organization:
Managing the link between business and security: The most important goal of the security program in the organization is the protection of the business. Business Stakeholders should be actively engage in the security process. Strong understanding of the technical domain is necessary for managing the link between business and security. Security executives in the organization should have security strategies that are easily learned by the leaders in the organization. This results in changing the view of the organization for the security function (TechTarget, 2018).
Governance and Data protection: Social, Cloud and Mobile networking solutions have created business value by the enterprise implementation. These solutions have changed the traditional ownership of Information system. Universal access to the application and system are demanded by the organizations today and they permit their employees to have access to their own laptops and smartphones. The information system security helps in the protection of data in the organizations system (Kim, 2016).
Design Secure System: Hackers exposure should be reduced by limiting their access to the technology infrastructure of the organization. Reasons of failure are minimized by reducing unnecessary access to the software and hardware of the organization, unique set of logins, domain names, servers and email address of each user should be set to reduce the damage in the system (Entrepreneur, 2011)
Provide training: Threats in the security system of organization is the result of the carelessness of the employees. Organization should build a corporate culture that focus on the security of computer.
Advantages of Application Control
Avoid Unidentified Email attachments: Email attachment that includes Trojan Programs, viruses and computer worms are not open by the employees. They should contact with the sender for the confirmation (Enisa, 2018).
Keep delicate data confidential: cost saving and many benefits are offered by the cloud computing to the businesses but these services also pose threats as the data operated by third parties having their security issues. It is beneficial for the organization to keep their data confidential in their own networks (TechTarget, 2018).
Stay Paranoid: Everything should be secured in the organizations including addresses, logos of banks and vendors and the corporate names. Passwords of the system should be changed regularly to maintain the privacy in the organization.
Communication: the decision of the treatment of risk should be communicated to all the employees in the organization. The stakeholders should understand the cost related to the treatment or not treatment of the risk and the reason related to the decision. Accountability and the responsibility in the organization should be clearly defined within the individuals in the company to ensure that the right employees are working for the right jobs in the organizations (Pressbooks, 2018).
Monitoring: the plan choose by the organization requires proper implementation and control. This plan requires continuous monitoring by the security executives of the organization (Katsikas, 2016).
Backup: Backup plan is the important component for the information security in the organization. The supervisors in the organization should teach their employees the importance of the backup of data on the regular basis. The employees should also conduct the test by restoring some data.
Firewall: It is another important method that is used by an organization to increase their network’s security. It can exist both as a software and a hardware. It protects all the computers and the server of the company from the stopping packets from the outside network of the organization. It also prevents the employees from having illegal use of computers in the organization.
Conclusion
This can be concluded from the above essay that the Information system contains network of integrated networks like software, network, people, hardware and network. These components combine and convert the documents into information. This system helps the employees in the organization in the decision-making. In this essay, the difference between General Management control and the Application Control is discussed. The application control in the Information Systems performs the function of identification, validity checks, authentication, input controls, forensic controls and authorization in the organization. This control function helps in reducing the risk related to the use of data in the organization. The General Management control function in the Information System ensures the security of data in the computer systems of the organization. It performs the function of change management, logical access and the physical security. Risk Management in the Information System is necessary for securing the data of the company from the external users. Risk Management is essential for maintaining the confidentiality, integrity of the information system and the availability of the data in the organization. The companies have to adopt techniques for improving the security of the digital process of the organization. The techniques discussed in this essay are managing the link between business and security, governance of data protection, proper training to its employees, keeping data confidential and many more.
References
Digital Guardian. (2017) What is Application control?. [online] Available from: https://digitalguardian.com/blog/what-application-control [Accessed 30/07/2018]
EDELKOORT. (2016) IT general controls and IT Application Controls. [online] Available from: https://es-cpas.com/sox/it-general-controls-and-it-application-controls-what-businesses-really-needs-to-know [Accessed 30/07/2018]
Encyclopedia Britannica. (2018) Information System. [online] Available from: https://www.britannica.com/topic/information-system [Accessed 30/07/2018]
Enisa. (2018) Risk Management & Information Security Management system. [online] Available from: https://www.enisa.europa.eu/topics/threat-risk-management/risk-management/current-risk/risk-management-inventory/rm-isms [Accessed 30/07/2018]
Entrepreneur. (2011) 10 ways to keep IT systems secure. [online] Available from: https://www.entrepreneur.com/article/219954 [Accessed 30/07/2018]
Katsikas S. (2016) Information System Security: Facing the Information society of the 21st century. UK: Springer.
Kim, D., and Solomon, MG. (2016) Fundamentals of Information System Security. United States of America: Jones & Bartlett Publishers.
Linfordco. (2017) Types of Controls. [online] Available from: https://linfordco.com/blog/types-of-controls/ [Accessed 30/07/2018]
Management Study Guide. (2018) Types of Information System. [online] Available from: https://www.managementstudyguide.com/types-of-information-systems.htm [Accessed 30/07/2018]
Mindmeister. (2009) 5 types of Information System. [online] Available from: https://www.mindmeister.com/37310006/5-types-of-information-systems [Accessed 30/07/2018]
Pressbooks. (2018) Chapter 6: Information System Security. [online] Available from: https://bus206.pressbooks.com/chapter/chapter-6-information-systems-security/ [Accessed 30/07/2018]
Pressbooks. (2018) Information Systems for Business and beyond. [online] Available from: https://bus206.pressbooks.com/chapter/chapter-1/ [Accessed 30/07/2018]
Rapid7. (2018) Information Security risk management. [online] Available from: https://www.rapid7.com/fundamentals/information-security-risk-management/ [Accessed 30/07/2018]
TechTarget. (2018) Information Security risk management: Understanding the componenets. [online] Available from: https://searchsecurity.techtarget.com/tip/Information-security-risk-management-Understanding-the-components [Accessed 30/07/2018]
TechTarget. (2018) Three Techniques for measuring information systems risk. [online] Available from: https://searchsecurity.techtarget.com/tip/Three-techniques-for-measuring-information-systems-risk [Accessed 30/07/2018]
Yourarticlelibrary. (2018) Business Information System: Meaning, Features and Components. [online] Available from: https://www.yourarticlelibrary.com/management/information-system/business-information-system-meaning-features-and-components/70319 [Accessed 30/07/2018]
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