Documentation Set For Launching Childcare Products In Alaron

Project Overview

The paper mainly focusses on the launching of childcare products within “Alaron” which generally engages in manufacturing personal care products. In order to expand the business, the higher authority of the organization wants to launch some childcare products for the children who are below the age limit of five. In order to launch the childcare products, the organization develops a plan for estimating the cost and time for launching the products.

In this paper, project plan for the event is created and as per the plan, the time that is needed for launching the project will be around 36 days. It is found that budget of $ 40,240 is mainly required for launching the products. Furthermore, the paper also reflects on project scope, project priority matrix, WBS, communication plan as well as risk register.

1. Project objectives

The overall goal of the organization “Alaron” is to launch childcare products for expanding the business.

2. Deliverables

The main deliverables of the project are as follows:

Ø Documentation

Ø Cost benefit analysis report

Ø Document of marketing strategies

Ø Documentation for launching products

3. Milestones

The project milestones are as follows:

Milestone	Completion date
Milestone 1: Completion of planning phase	01/06/18
Milestone 2: Completion of initiation phase	11/06/18
Milestone 3: Completion of execution phase	04/07/18
Milestone 4: Completion of closure phase	06/07/18

4. Technical requirements

The technical requirements that are needed include Lights, fans, sound system and more.

5. Limits and exclusions

The limits and exclusions include:

Ø The launching of project must be completed within the expected time otherwise project related budget will enhance

Ø No parking lot facility for the audience

6. Reviews with customers

The review with customers can be collected with the help of :

Ø Feedback

Ø Suggestions

A prioritization matrix is considered as one of the simple tool that generally helps in providing proper diverse set of project items into proper order of importance. It generally helps in identifying the significance by providing proper means in order to rank the project. The project prioritization matrix is provided below:

The figure that is displayed above is the project priority matrix for the launching of childcare products within the organization ““Alaron”. As marketing is quite important for launching, the project manager of the project utilizes every opportunity for reducing the time of project completion, and in doing so the going budget is considered to be acceptable but not desirable. In addition to this, the performance specification of the entire project cannot be compromised.

Figure 1: Work breakdown Structure

(Source: Created by Author)

The duration of the project is reflected in the table below:

Task Name	Duration	Start	Finish
Launching child care products in Alaron	36 days	Fri 18-05-18	Fri 06-07-18
Project planning phase	11 days	Fri 18-05-18	Fri 01-06-18
Developing project plan	2 days	Fri 18-05-18	Mon 21-05-18
Development of project resource plan	1 day	Tue 22-05-18	Tue 22-05-18
Development of project financial plan	2 days	Wed 23-05-18	Thu 24-05-18
Development of project quality plan	2 days	Wed 23-05-18	Thu 24-05-18
Development of risk management plan	2 days	Fri 25-05-18	Mon 28-05-18
Development of project acceptance plan	1 day	Tue 29-05-18	Tue 29-05-18
Development of communication plan’	2 days	Wed 30-05-18	Thu 31-05-18
Development of procurement plan	1 day	Fri 01-06-18	Fri 01-06-18
Project initiation phase	6 days	Mon 04-06-18	Mon 11-06-18
Development of business case	2 days	Mon 04-06-18	Tue 05-06-18
Undertaking cost-benefit analysis	1 day	Wed 06-06-18	Wed 06-06-18
Understanding the market condition	1 day	Wed 06-06-18	Wed 06-06-18
Creating charter	1 day	Thu 07-06-18	Thu 07-06-18
Appointment of team members	2 days	Fri 08-06-18	Mon 11-06-18
Project execution phase	17 days	Tue 12-06-18	Wed 04-07-18
Identification of key audience	3 days	Tue 12-06-18	Thu 14-06-18
Development of product	2 days	Fri 15-06-18	Mon 18-06-18
Development of marketing plan	2 days	Tue 19-06-18	Wed 20-06-18
Measurement of results	3 days	Tue 19-06-18	Thu 21-06-18
Venue selection	1 day	Fri 22-06-18	Fri 22-06-18
Theme selection	1 day	Mon 25-06-18	Mon 25-06-18
Entertainment	1 day	Tue 26-06-18	Tue 26-06-18
Selection of event timing	1 day	Wed 27-06-18	Wed 27-06-18
Social media activity	2 days	Wed 27-06-18	Thu 28-06-18
Planning for project follow up	2 days	Fri 29-06-18	Mon 02-07-18
Product launching	2 days	Tue 03-07-18	Wed 04-07-18
Project closure phase	2 days	Thu 05-07-18	Fri 06-07-18
Post-project review	1 day	Thu 05-07-18	Thu 05-07-18
Stakeholders sign off	1 day	Thu 05-07-18	Thu 05-07-18
Project documentation	1 day	Fri 06-07-18	Fri 06-07-18

	Event planner	Event manager	Financial manager	Hr. manager	Marketing manager	Organizer
Developing project plan	A, R	I				C
Development of project resource plan	C	I		A, R
Development of project financial plan		I	A, R	C
Development of project quality plan	C			I		A, C
Development of risk management plan	C			I		A, C
Development of project acceptance plan	I	A, C				C
Development of communication plan’	C			I		A, C
Development of procurement plan	C			I		A, C
Development of business case	A, R	C				I
Undertaking cost-benefit analysis		I	A, R	C
Understanding the market condition	C	I		A, R
Creating charter	A, R	C				I
Appointment of team members	C	I		A, R
Identification of key audience	I	C				A, R
Development of product
Development of marketing plan				I	A, R	C
Measurement of results	I	C				A, R
Venue selection	I	A, R				C
Theme selection	I	C				A, R
Entertainment	I	A, R				C
Selection of event timing	I	C				A, R
Social media activity	I	C			A	R
Planning for project follow up	A	R, I				C
Product launching	C	R, A				I
Post-project review	C	R, A				I
Stakeholders sign off	C	R, A				I
Project documentation	C	R, A				I

Type	Objective	Medium	Frequency	Audience	Owner
Kick off meeting	Kick off meeting is mainly arranged for providing proper overview about the objectives of the project to the team members	Face to face	Once	Project team member	Project manager
Project team meeting	Project team meeting is mainly arranged for discussing about the issues and challenges that are related with project.	Face to face	Weekly	Project team member	Risk manager
Monthly meeting	Monthly meetings are arranged for making sure that proper budget is utilized within the project.	Face to face, conference	Monthly	Project team members	Financial manager

Project Scope Checklist

Figure 2: Network diagram showing forward and backward pass

(Source: Created by Author)

Task Name	Duration	Early Start	Early Finish	Late Start	Late Finish	Total Slack
Launching child care products in Alaron	36 days	Fri 18-05-18	Fri 06-07-18	Fri 18-05-18	Fri 06-07-18	0 days
Project planning phase	11 days	Fri 18-05-18	Fri 01-06-18	Fri 18-05-18	Fri 06-07-18	0 days
Developing project plan	2 days	Fri 18-05-18	Mon 21-05-18	Fri 18-05-18	Mon 21-05-18	0 days
Development of project resource plan	1 day	Tue 22-05-18	Tue 22-05-18	Tue 22-05-18	Tue 22-05-18	0 days
Development of project financial plan	2 days	Wed 23-05-18	Thu 24-05-18	Wed 23-05-18	Thu 24-05-18	0 days
Development of project quality plan	2 days	Wed 23-05-18	Thu 24-05-18	Thu 05-07-18	Fri 06-07-18	31 days
Development of risk management plan	2 days	Fri 25-05-18	Mon 28-05-18	Fri 25-05-18	Mon 28-05-18	0 days
Development of project acceptance plan	1 day	Tue 29-05-18	Tue 29-05-18	Tue 29-05-18	Tue 29-05-18	0 days
Development of communication plan’	2 days	Wed 30-05-18	Thu 31-05-18	Wed 30-05-18	Thu 31-05-18	0 days
Development of procurement plan	1 day	Fri 01-06-18	Fri 01-06-18	Fri 01-06-18	Fri 01-06-18	0 days
Project initiation phase	6 days	Mon 04-06-18	Mon 11-06-18	Mon 04-06-18	Fri 06-07-18	0 days
Development of business case	2 days	Mon 04-06-18	Tue 05-06-18	Mon 04-06-18	Tue 05-06-18	0 days
Undertaking cost-benefit analysis	1 day	Wed 06-06-18	Wed 06-06-18	Fri 06-07-18	Fri 06-07-18	22 days
Understanding the market condition	1 day	Wed 06-06-18	Wed 06-06-18	Wed 06-06-18	Wed 06-06-18	0 days
Creating charter	1 day	Thu 07-06-18	Thu 07-06-18	Thu 07-06-18	Thu 07-06-18	0 days
Appointment of team members	2 days	Fri 08-06-18	Mon 11-06-18	Fri 08-06-18	Mon 11-06-18	0 days
Project execution phase	17 days	Tue 12-06-18	Wed 04-07-18	Tue 12-06-18	Fri 06-07-18	0 days
Identification of key audience	3 days	Tue 12-06-18	Thu 14-06-18	Tue 12-06-18	Thu 14-06-18	0 days
Development of product	2 days	Fri 15-06-18	Mon 18-06-18	Fri 15-06-18	Mon 18-06-18	0 days
Development of marketing plan	2 days	Tue 19-06-18	Wed 20-06-18	Thu 05-07-18	Fri 06-07-18	12 days
Measurement of results	3 days	Tue 19-06-18	Thu 21-06-18	Tue 19-06-18	Thu 21-06-18	0 days
Venue selection	1 day	Fri 22-06-18	Fri 22-06-18	Fri 22-06-18	Fri 22-06-18	0 days
Theme selection	1 day	Mon 25-06-18	Mon 25-06-18	Mon 25-06-18	Mon 25-06-18	0 days
Entertainment	1 day	Tue 26-06-18	Tue 26-06-18	Tue 26-06-18	Tue 26-06-18	0 days
Selection of event timing	1 day	Wed 27-06-18	Wed 27-06-18	Fri 06-07-18	Fri 06-07-18	7 days
Social media activity	2 days	Wed 27-06-18	Thu 28-06-18	Wed 27-06-18	Thu 28-06-18	0 days
Planning for project follow up	2 days	Fri 29-06-18	Mon 02-07-18	Fri 29-06-18	Mon 02-07-18	0 days
Product launching	2 days	Tue 03-07-18	Wed 04-07-18	Tue 03-07-18	Wed 04-07-18	0 days
Project closure phase	2 days	Thu 05-07-18	Fri 06-07-18	Thu 05-07-18	Fri 06-07-18	0 days
Post-project review	1 day	Thu 05-07-18	Thu 05-07-18	Fri 06-07-18	Fri 06-07-18	1 day
Stakeholders sign off	1 day	Thu 05-07-18	Thu 05-07-18	Thu 05-07-18	Thu 05-07-18	0 days
Project documentation	1 day	Fri 06-07-18	Fri 06-07-18	Fri 06-07-18	Fri 06-07-18	0 days

Figure 3: Critical path

(Source: Created by Author)

Figure 4: Gantt chart

(Source: Created by Author)

Risk	Description	Impact	Probability	Responsible	Mitigation
Inappropriate estimation of budget	If risks are not estimated properly then it creates lots of issues and challenges	Extreme	Very likely	Financial manager	It is very much necessary to estimate the budget of the project quite effectively.
Schedule slippage	If the schedule is not tracked on a weekly basis then it is quite difficult to estimate time of the project	Extreme	Likely	Project manager	It is necessary to track schedule on regular basis.
Inexperienced event manager	If the event managers are not experienced then they faces lot of difficulty within the project.	Moderate	Possible	Hr. manager	It is necessary to hire experienced event managers.
Improper management	If the event managers are not skilled they faces difficulty in managing the event.	Moderate	Possible	Hr. manager	It is very much essential to involve skilled project team member

Resource levelled project network is utilized for managing the availability of resources within the project. This is utilized for fixing over-allocation of resources within the project. In order to avoid time extension within the project resource levelled project network is utilized for completing the entire task of the project successfully without facing any type of difficulties.

It is found that launching of child care products with Alaron will be successful completed within 36 days by utilizing budget of around $40,240. It is found that the launching of the project will be beneficial as the organization will be able to target audience who wants to buys childcare products and thus in this way, they are successful expanding their entire business. The paper discusses number of risks and challenges that are mainly associated with the project so that the risks can be mitigated successfully by utilizing proper risk mitigation strategies.

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