Essentials Systems Analysis Design: Managing Information System And RMIS

XYZ organization

Discuss About The Essentials Systems Analysis Design Prentice.

Designing and planning of Information System have been delivering practical method and theoretical base to execute the plan of computerized information systems. It is helpful to design and plan individual applications. The logical design of it produces a general specification of resource making up the system. The physical design, on the other hand, develops a detailed and complete specification of the modules that are programmed.

The following report focuses on managing information system and importance of information. Then it demonstrates the strategic information system and the virtual business organization. For this, the study has chosen an arbitrary XYZ organization and various recommendations are made keeping in mind it’s intellectual property management and information security management.

XYZ Company is one of the leading retail companies in Australia. Its services are provided by a team of well qualified and highly trained people. Its in-house comprises of people having huge retail-specific experience and knowledge. Since XYZ is a non-profit association they can provide professional services at much lower cost than the other providers.

The people are at the heart of their XYZ business. They have depended on various staffs around their stores, distribution centres and various offices. They have been providing their customers with much exceptional price, products and service. This is the reason why assuring XYZ is an outstanding place to work and this the fundamental ground stone for their business.

A vital element of a supply chain is its retail. It is the place where the goods and products are sold to the end users. The retailer purchases products and goods from the producers in huge quantities. These, in turn, are sold to consumers in fewer quantities. The flow of information is vital for retailers to communicate with suppliers and consumers (Valacich, George & Hoffer, 2014). The retails must know some of the features from the producers. Retailers must understand when the products get launched, or the producer has been introducing a new variant for the current product. Further, retailers must get regular training from manufacturers regarding brand new products and fresh technologies. The companies must get regular training from manufacturers regarding their brand new products and various fresh technologies. Here the retailers must have information in advance regarding any change in price impended. Further, the retailers must also know about a forecast of sales from producers for any given line of particular product.

Organization structure of XYZ

Retail management has denoted the running stores where various merchandizes are sold. The retail management information systems have been including procedures, software and hardware in managing activities such as point of sales transactions, logistics, financial management, and inventory control and planning. Business can utilize retail management system to their business for managing stores, inventories and finances from any office (Coronel & Morris, 2016).

The retail management information system has been supporting distributed stores through linking them. Through allowing information to get exchanged instantly, store managers can stay in contact for more effective control of profits for the overall companies. The system has also been supporting different kinds of distributed stores through making an effective link. This is done through allowing information to get exchanged quickly. Further, the store managers can stay in contact with more “control profits” as per the overall company is concerned. Further, this must support various product managements. It has been enabling detailed assessment of the customer data. This has been a flexible system that has been allowing managers to set various prices regarding different time periods over the store location for meeting necessities of inventory managers and sales (Lee, Thomas & Baskerville, 2015). This has been flexible systems that have allowed managers to set prices for a setting process regarding variable time periods by effectively store location and meet the necessities of inventory and sales managers. Further, here, the retail management information is also incorporated through using the mobile user interfaces.

It has supported the primary functions regarding delivery, storage and procurement. Here, with the help of retail management system, the managers are able to manage various customers, different suppliers along with inventories and various kinds of product sales. Further, the system has allowed tracking purchase orders and upgrading inventory records with full dynamism (Baskerville & Myers,  2015). Apart from this, one can analyze credit card, check and card transactions for reconciling data and develop efficiency through examining shortages and overages for revealing emerging that could be remedied.

Here, the retail management information system has been customized for every kinds of industry. For instance, this can also be tailored to various departments. Having a retail management information system, there has been supporting various types of business models, accommodate franchise, consignments along with direct sales and various online business models.

Here the operations have been enhanced. Further, the costs are been also decreased though the prevention of various kinds of duplicate entries. This is due to the fact RMIS has facilitated integration between transactions, inventories and payments. Though tracking inventory efficiently, the customer requests can be dealt quickly. Further, with the expedient reactions, one is able to develop services and extend the customer bases and rising profits. Besides, easy access to data has been permitting to recognize problems of improving waste reduction choose environment friendly packaging and recycle materials. The strategies have paved the way for profitable businesses (Galliers & Leidner, 2014). Here, with the system safeguards various adhering for the legal restrictions over policies, promotions along with various kinds of pricing can be assured.

Management information system

For recognizing the customers and personalizing the service, different types of databases can be exploited. Further, various kinds of exploited and sophisticated data mining techniques can be utilized. This is done through avoiding overstocking the customer behavior for predicting sales and market needs. Further, there has been avoiding of overstocking through assessing customer behaviors for predicting sales and market necessities. Thus, RMIS has been vital for different managers under complicated and dynamic global marketplace.

The significances of information for businesses are highlighted below.

The SIS or strategic information systems denotes the set of guidelines, helps organizations to set strategies and plans as per the current norms. Here the main objective to incorporate those systems has been to enable entrepreneurs in analyzing the environmental changes and use that beneficially. SIS is classified into three types. They are strategic, operational and financial. It has been somewhat interrelated by the type of business they have been employed in. Here, with SIS the decision making processes become easier supporting systems helping business objectives and aligning SIS and Information systems (Cassidy, 2016). Further, SIS had been providing enterprises with solutions enabling them to set and meet short-term and long-term objectives of a business.

SIS has been helping organizations to dig into latest information as per as promotion, production and marketing of services and products are concerned. SIS has been helpful for businesses to include data-mining enabled database that has been only saving information. However, it has also been providing the best way to use then for developing business processes. Then they should allow users for underlining data collection processes. This eases out various marketing scopes. All these elements have been significant for business in grasping the current scenario at a marketplace and achieve competitive advantages. Analyzing the current market trends has been allowed business to include innovation in their way to present same type pf services and products with the USP.

The virtual organizations are those where employees are spread geographically and have been communicating through Internet, e-mails and phones. Here the concept has explored issues and technologies that have been surrounding virtual organizations from the perspective of knowledge management. It is a flexible network that comprises of independent entities (Romiszowski, 2016). These are linked by computing and telecommunication technologies. These are used to share knowledge, skills and accesses to expertise in various non-traditional methods. This has been a type of cooperation that involves companies, individuals and institutions that delivers the products or service by common business understandings. Here the various units have been participating in collaboration and presenting them as the unified agency.

Features of retail management information systems

Retail management has involved running stores where the merchandises are sold. This includes usage of hardware, software and processes of managing activities as a point of sale, logistics, financial management, inventory controls and planning of transactions. Using information system at XYZ’s business needs to manage stores, inventories and finances from one office (Kavanagh & Johnson, 2017). For XYZ, the rise of a globalization of retailing, regarding points-of-supply and points-of-scale, the IT spending has increased significantly. This has played an important role in managing complicated retail operations. The market knowledge and control of information and data have been the key to retrieve competitive advantage at XYZ. The organization has been growing and turning out to be more complex. Here the simple process of retailing has begun to deploy more developed retail information system coping with all the involved transactions.

Features:

Information system at XYZ has supported various stores through linking them. This is through allowing the instant exchanges of information, XYZ’s store manger have been staying in contact more efficiently control profits for the overall organization. Here, the system has been supporting product management. This has also enabled in-detailed analysis of customer data (Myers & Venable, 2014). This flexible system has allowed XYZ’ managers in order to set different process as per as variable time periods are considered by the store location. Thus, for meeting the necessities of inventory and various kinds of sale managers XYZ’s has included mobile user interfaces.

Functions:

This has supported the primary tasks regarding delivery, storage and procurements. Thus the retail management has allowed managers to control inventory suppliers, customers and product sales. Further, the system has permitted tracking purchase orders and upgrading the inventory records in a dynamic manner.

Types:

At XYZ, retail management information system has been customized for every industry including prescription to drugs, furniture, supermarket, department stores and fashions. Here, some of the supporting various languages, tax systems, cost structures and currencies. Further, few of the information systems of XYZ have supported multiple models of business like a franchise, consignment and direct sales and online (Siewiorek & Swarz, 2017).

Benefits:

The information system has been beneficial for XYZ regarding transactions, inventory and payments improving operations and decreasing costs through representing duplicate entries. Through active inventory tracking, one can quickly react to various customer needs. Further, through responding expediently, one can develop service and extend customer bases and rising profits (Laurini, 2014). Through accessing data efficiently helps in recognizing scopes for improving the reduction of waste that is done easily and choose various packaging that are environment-friendly. Those kinds of strategies have been enabling profitable businesses. These systems have been safeguarding that ensured adherence to various legal limitations on policies, promotions and pricing.

Functioning of retail management information system

Conclusion:

The key towards successful information system has always included good design. The above report reviewed the approach towards information system developments through the case study of arbitrary XYZ Company. The above discussion has looked particularly on the introduction of IT or Information System with retail organizations. It has analyzed how retailers have been trying to satisfy the objectives of the organizations though introducing the system. Firstly, it has presented the review of some approaches towards the IT strategies and businesses into XYZ. It has examined steps that these kinds of organizations have been undertaking to assure success. It is further explored through examining the approach that XYZ has undertaken to introduce information technology system. It is also understood from the study that the values of information system have been appreciated and realized by various retailers all over the world. Many businesses have comprised from large retailers from the usage if information system. Here, the approach has been helpful to perform effectively, decrease costs, develop service levels and extend customer bases and control the functional sectors better. The information system has been helpful for retailers to meet various customer demands who have been concerned about better product availability and product assortments. Sophisticated data mining systems and large databases have enabled retailers to reach various customers in a very personalized manner.  Further, the use of information system has led to important changes under merchandize distribution. Here the distribution centres have been used for cross-docking apart from storage.

In the past decades, the businesses have developed various tools for improving the productivity of system development. This has also included the effect of information systems on improving management systems. Here the solution techniques have included the continuum from developing guidelines to various comprehensive tool environments. Various future recommendations are demonstrated below.

The intellectual capitals and property are used to demonstrate intangible resources. This results in human endeavours having value and has been original. It has been all about maximizing profitability. Regarding high tech projects, the intellectual property has been the lifeline for every enterprise like XYZ. The managers controlling the engineering sector have been looking at licensing out IP codes that have not been commercially critical to enterprises. Thus it can be generating extra profits for XYZ from previous technologies. Further, they must be looking at licensing in technologies that might be tied to their own. Moreover, the technical managers have been well served as they have been making that into practice for reviewing various disclosures very frequently. This is to augment the knowledge base. For example, a prevalent source of beneficial information has been monthly Technical Bulletin of IBM.

Different types of retail management systems

There are many reasons why information security management has been useful to organizations. It has been encompassing IT systems, processes and people to identify that information system has been just only about the anti-virus software. However, it has been depending on the effectiveness of organizational processes and people managing and following them. Further, it is helpful to coordinate every security efforts cost-effectively consistently and coherently. It has to provide a systematic approach to control risks and helping to undertake informed decisions over security investments. This can also be integrated with various other management system standards assuring an efficient approach towards corporate governance.

This has created better work practices supporting goals through asserting processes and goals that are needed to be attributed clearly and being adhered to. This has needed continual improvement and maintenance assuring procedures and policies that are kept upgrading. It has resulted in better protection for sensitive information. This has provided credibility with partner organizations, clients and staffs and demonstrated the due diligence. Moreover, this has been helpful to comply with the requirements of corporate governance.

This must be one of the main objectives regarding the development of shareholder gains and corporate profits. This indicated that corporate governance had been the rule and practice that must be put in place under companies. This is to manage data and economic incentive issues. These have been inherent in the separation of ownership from various controls in huge companies. This must manage risks, enhance and protect reputations and brand equities in businesses. Then trusts must be building and there should be a license to operate. There must be improving resource efficiency and access to various capitals.

Firstly, there must be recognizing of a performance of an employee in the business. They must be provided with positive recognition for anything that has worked hard on. Then good communication must be made. For this teams can be provided with definite directions. Next, there must be motivations. Enthusiasm and passion must be projected towards the employees of XYZ leading everyone to move forward.

Retailers of the current era have required transforming IT capabilities due to various reasons. This has made XYZ react to the challenges from developing marketplace by enhanced speed and flexibility. They need to analyze and collect customer information through developing differentiation. To make XYZ work effectively, the retailers have needed a system to work across stores and even around national borders. This is to assure the most effective use of stocks and develop business processes.

Benefits of retail management information systems

This mechanism has been providing one of the smartest ways to change behaviours. As XYZ accelerated, more and more calls are needed from real time feedbacks. This has never been vital for managers to make sense what those feedbacks have been and the way in which they can be sued for yielding good results. For example sales quota of XYZ can be considered. Further P&L has provided a natural feedback mechanism for measuring the goals.

Depending on the size of XYZ, they must internally manage their information systems design and development entrusting their energy management activities. For this, they can monitor their energy performance including energy procurements and relationships with network operators and suppliers. This can also include budgeting and reporting. They can also make sufficient relationship between their suppliers and network operators.

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