Grand Wines Project Plan: Inventory Management, Order Processing, And Sales Management System Development

Scope Management Plan

Discuss about the Grand Wines Project Plan.

This report involves development of a project plan for Grand Wines Ltd. The project involves purchase of hand held devices for the sales team of the company, development of an information system and its integration with the hand-held devices. The report presents a scope management plan, WBS, and risk register.

Grand Wines Ltd is a wine maker and seller organization from NSW and it has over 400 independent Liquor and wine stores across nation. The company is operated by a large workforce and 20 of them are into sales that help company expand its operations and make business in NSW.

The current sales process of the organization involves manual order taking by these sales representatives from customers and then mailing or faxing of these orders to the sales department that is located in Sydney. A sales database is maintained at the department which is linked with the inventory system supporting shipment of the ordered goods. The sales people enter the orders in the sales database to start the process of order and delivery management.

However, the organization is currently facing certain operational challenges such as delays in order entries, unavailability of stock information on time, and loss of orders due to human errors. Because of these problems, customers and sales staff are not satisfied. However, the competing organization in the space have improved systems of inventory and ordering and are able to make faster deliveries and maintain accuracy of orders to keep customers and employees satisfied (Bright Hub Media, 2015). 

Aim of this project is to develop an information system for inventory management, order processing, and sales management for which hand held devices would be provided to the sales team which would be linked with the information system of database, inventories and order management (Antón, 2003). Key requirements of this system include:

• Ability to connect to the front end systems including hand held devices that would be carried by sales representations so that they can enter the orders received in the system instantly.
• The information system would manage orders, inventories, and delivery management.
• The system should get updated automatically such that the inventory information can be received instantly by the sales people anytime.
• Upon confirmation from clients on orders, sales representatives should be able to enter the order information instantly and update the same in the systems(PDA, 2007).

The items that are in scope of this project include:

• Acquisition of the hand held devices
• Installation of the order management module on handheld devices.
• Development and installation of inventory management and order management system
• Migration of the legacy data into the new database.
• Testing of new information system

• Process of selecting suppliers for hand held devices.

The acceptance criteria of the Information system development project include:

• Validation of ordering, inventory management and deliver processes for embedding into new system
• The processes should not take more than few seconds to respond to the user queries
• The interface should be understood by all the potential users of the applications including sales people, warehouse and order processing departments
• The required system must be delivered within 6 months
• Project activities should not take more than AUD 60000.00 which is the total allotted budget
• All deliverables should be met, recorded and reported at the end of the project as per the project plan(BIS, 2010).

Key deliverables of the system development project include:

• Project plan for the development, testing and implementation of the system
• Work break down structure highlighting the planned activities of the project
• Assigning responsibilities to people involved in the project to complete the project activities.
• Progress monitoring and reporting of the project activities to ensure deliverables are met
• Development of inventory and order management software
• Procurement of hand held devices for sales people
• Development of software for handheld devices and integration of the same with other information systems(The State of Maryland , 2015).

There are certain constraints of this project that include:

• The Budget – There are only AUD 60000.00 allotted as budget and thus, any activity included in the project cannot exceed this budget. If there is any need for additional funds then the same have to be requested and approved by the sponsor.
• The Time – Project has to be completed within 6 months after the start and thus, the project manager must keep checking the progress and comparing the same with plan to ensure that it is completed within time.
• The Resource Constraints – The organizations has limited resources that are planned at initial stages. There could not be any new resources hired at any stage of development unless a resource left or is required to be replaced(Caltrans, 2007).

There are some assumptions on this project such as:

• The allotted budge is sufficient for completing all the activities as required by the project
• With proper monitoring and control established, the project activities can be completed within the scheduled time(Project Management Institute , 2000).

Not all changes required on the project require special approvals from project sponsors. Such changes may be managed by the project manager. These may include change requests related to budget enhancement, schedule extension or new equipment purchases (IFRC, 2011).

Budget Time-phased budget

Total project cost would be $60000 without any addition for contingency. However, 20% would be added to this for contingency. If for any reasons, project costs exceed the budget; this contingency fund would be utilized (Metafuse, Inc.;Core Performance Concepts, 2015). Each resource is required to give minimum 8hrs/day. However, in any case, a resource is not available then it has to be replaced some other resource. Secondly, if cost of software or hardware increase due to change in economic terms then additional amount needs to be satisfied by the available contingency. These issues require intervention from high management and opinions of industry experts.

Conclusions

The project proposed involved development of an information system for Grand wines and purchase of hand held devices that were to be integrated with these information systems. The project plan was prepared using the principles of project management. The plan included project WBS, schedule, budget, and risk response plan.

References

Changefirst Limited, 2009. Change and project management , s.l.: ChangeFirst.

PM College, 2009. Resource Management and the PMO, Philadelphia, Pa., USA: Project Management Solutions, Inc..

Antón, A. I., 2003. Successful Software Projects Need Requirements Planning, s.l.: North Carolina State University.

BIS, 2010. How to organise, plan and control Projects, s.l.: BIS.

Bright Hub Media, 2015. Constructing Powerful Scope Statements. [Online]
Available at: https://www.brighthubpm.com/project-planning/57950-example-and-evaluation-of-project-scope-statements/

Caltrans, 2007. Project Communication Handbook. s.l.:Caltrans.

FME, 2014. Project Human Resources Management, s.l.: FME.

IFRC, 2011. Project/programme monitoring and evaluation (M&E) guide, Geneva: International Federation of Red Cross .

Masons Thelen Reid LLP, 2006. Managing Payment Risks on International Construction Projects, s.l.: Overseas Construction Association of Japan, Inc..

Metafuse, Inc.;Core Performance Concepts, 2015. Project Scheduling. [Online]
Available at: https://www.projectinsight.net/project-management-basics/project-management-schedule

PDA, 2007. Project Management: Project Justification and Planning. 1st: Scottish Qualifications Authority .

Project Management Institute , 2000. A guide to the Project Management Book of Knowledge , s.l.: Project Management Institute .

The State of Maryland , 2015. PROJECT SCOPE STATEMENT, s.l.: s.n.

U.S. Department of the Interior , 2012. Project Management Framework, s.l.: U.S. Department of the Interior .

WSDOT, 2015. Cost Estimating Manual for Projects , s.l.: Washington State Department of Transportation.

Order an Essay Now & Get These Features For Free:

Turnitin Report

Formatting

Title Page

Citation

Outline

Place an Order