Reasons why organisations adopt Project Management Methodologies
1.Explain reasons why organisations adopt Project Management Methodologies.
2.Critically analyse the impact of Project Management Methodologies upon stakeholders.
3.Explain and justify the major elements of a Project Management Methodology that might meet the needs of an organization.
Project management is considered to be an efficient method that helps in making a new change in a company in a methodical form. In this study, the importance of project management has been mentioned. The reason behind adoption of project management has been mentioned in the study. It has been also mentioned in the study regarding the analysis of impact of project management upon the stakeholders. Justification of major elements of project management has been also mentioned in the study.
Strategic alignment
According to Mir and Pinnington (2014, p.202), strategic alignment is considered to be a beneficial reason for adopting project management strategies. In respect to a company, for getting new ideas to implement in the activities, project management gets adopted. Project management plan helps in strategically align activities that can efficiently help in meeting the demand of a company.
Leadership
Project management also facilitates in leading a company that can help in meeting the demand of a company. A proper leadership helps avoiding internal conflict that can help in meeting the project objective. It is also important to mention that project management helps in leading activities efficiently that can help in efficiently meeting company’s demand.
Clear Focus and objectives
As stated by Todorovi? et al. (2015, 772), project management helps in getting a particular goals and objective for meeting the demands of a company. It is important to mention that the feature of clear focus in project management can help in efficiently perform goals-focused activities in a company. It is also important to mention the clear objectives and staying focused helps in getting maximum outcome from the activity.
Quality control
As stated by Davis (2014, p.189), quality and control is another beneficiary factor in adopting project management in a company. It is also important to mention that the quality control can be handled in project management so that it can help in meeting the demand of a company. The quality control can also efficiently help in getting the best outcome from the project management activities.
Risk Management
Risk management activities can be also considered to be an important factor of project management that efficiently affects activities of a company. The risk management feature acts as a backup for any risk related issues if gets created in project execution process. Thus, companies use to utilize the project management process in order to meet the demands of a company and get the execution of a plan for a company to get successfully done.
Strategic alignment
According to Too and Weaver (2014, p.1382), for a company, the stakeholders are needed to get informed regarding adoption of project management so that it can help in meeting the demands of a company. The stakeholders are the only medium by whom, the whole project management activities can get done properly. The execution of a plan in project management highly depends on the cooperation of the stakeholders of a company. It is very important for a company to inform both external and internal stakeholders of a company regarding the project management adoption in the company. However, Hornstein (2015, p.291) argued that there is no requirement of making external stakeholders known regarding project management strategies that can help in meeting the demand of the customers. It is also important to mention that the external stakeholders are also equally important as the internals are. Therefore, it is important for a company to inform the project management related activities to both stakeholders.
The project management, as brings change in a company, is needed to have changes in the activities of internal stakeholders also. The acceptance and habituation of the new strategy can help in increasing the efficiency of the project management activities in a company. According to Svejvig and Andersen (2015), the project management activities by the internal stakeholders of a company can create issues for the company. It is also important to mention that there are issues regarding project plan execution which cannot be possible to resolve without the help of the internal stakeholders. However, Serra and Kunc (2015, p.53) contradicted that the internal stakeholders is not much required to get informed regarding project management activities. It is very important for a project management activity of a company to perform by taking taking help from the internal stakeholders, as it can help in mitigating activities that can create issues in managing project.
Planning
According to Braglia and Frosolini (2014, p.18), planning is considered to be the first and foremost activities of project management that is creates the project initiation phase of project management. It is important to mention that the project management phase helps in making a complete plan on the resources and activities that can successfully complete the project management process of a company.
Requirements
Requirements are also belongs to the same category of the project management phase, that can help in meeting the demands of a company. The project management requirements is the part of planning process where the requirements of manpower and machine power for executing the project gets sorted out.
Leadership
Resources
The resources are, as mentioned by Joslin and Müller (2015, p.1377), important element in project management, based on which, the whole project process stands. Therefore, determining the actual resources of project is important to get done as it can help in meeting the demands of the company and its stakeholders. The planning phase of project management includes the resource listing process as well.
Procurement
Resource procurement is also considered to be important factor of concern for a project management process. The project management process plans the methods, by which, the resources required for getting the project successfully done, gets acquired. The efficiency of the procurement process helps in meeting the demands of the customers.
Quality
According to Svejvig and Andersen (2015), quality of performance is another important element in project management process. It is important to mention that, the quality of activities in a project management process determines the quality of the outcome of the project. Thus, it is clear that the project management process should be performed with quality by the internal stakeholders of a company.
Risk
The risk, as pointed out by Budayan et al. (2015, p.94), is another aspect that is always gets associated with the project management process. The risk of project management is the factors that put negative affect over the progress of project management activities. However, the project management activities always have the risk management which resolves the risks that gets created in the performance of project management.
Ethics
In project management process, ethics maintenance is an important factor of element. The ethics are the guidelines which the project management follows in order to get a project done properly. It is also important to mention that the ethics are the factors that help in increasing the demand of a company.
Governance
According to Mir and Pinnington (2014, p.202), the governance is also considered to be the method of controlling the activities and project management. The governance is also supposed to get resolving issues and risks, that can help in mitigating the issues, if gets created in a company.
Figure 1: WBS
(Souirce: Created by author)
In the above figure, the merging and acquisition of two companies nin respect to WBS has been mentioned
According to Joslin and Müller (2015, p.1377), the work breakdown structure is considered to be the effective method of presenting the total plan of project management. Usually, the work breakdown structure gets created by a project manager in order to create a detailed plan of activities following which the whole project management activities will get executed. It is an important structure which determines the success of a project management plan and its success after completion.
Clear Focus and objectives
Accurate project organization
The main aim of the work break down structure is that it helps a project manager and to the project managing team to get understand regarding the accurate project details that has be carried on in future. The WBS also helps in increasing the concentrate each and every team member to increase its aspects of operation efficiently.
Accurate responsibility
According to Hornstein (2015, p.291), WBS also helps in increasing the efficiency of the project by mentioning the project responsibility. In the planning stage of project management, it is needed to allocate the responsibility of each and every team members with their respective responsibilities. The WBS helps in pointing at all responsibilities with allocated person in the WBS.
Indicates project cost
The WBS sometimes also indicates the project cost of each and every step of performance that helps to het idea regarding a particular project. The management of performance can get done accordingly, by getting an idea regarding the expenses that can get incurred in every steps of performance of a project management.
Illustrate project scope
In WBS, illustration of activity of project scope also gets displayed. In the project scope, it is important for a project manager to present the WBS in order to meet the demands of the project management. It is also important to mention that the wide scope of the project management can help in motivating the project team members efficiently.
Conclusion
In this study, it is found that strategic alignment is considered to be a beneficial reason for adopting project management strategies. Quality and control is another beneficiary factor in adopting project management in a company. It is also found in the study that the project management requirements are the part of planning process where the requirements of manpower and machine power for executing the project gets sorted out.
Reference List
Braglia, M. and Frosolini, M., (2014). An integrated approach to implement project management information systems within the extended enterprise. International Journal of Project Management, 32(1), pp.18-29.
Budayan, C., Dikmen, I. and Birgonul, M.T., (2015). Alignment of project management with business strategy in construction: evidence from the Turkish contractors. Journal of Civil Engineering and Management, 21(1), pp.94-106.
Davis, K., (2014). Different stakeholder groups and their perceptions of project success. International journal of project management, 32(2), pp.189-201.
Hornstein, H.A., (2015). The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), pp.291-298.
Joslin, R. and Müller, R., (2015). Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), pp.1377-1392.
Mir, F.A. and Pinnington, A.H., (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), pp.202-217.
Serra, C.E.M. and Kunc, M., (2015). Benefits realisation management and its influence on project success and on the execution of business strategies. International Journal of Project Management, 33(1), pp.53-66.
Svejvig, P. and Andersen, P., (2015). Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), pp.278-290.
Todorovi?, M.L., Petrovi?, D.?., Mihi?, M.M., Obradovi?, V.L. and Bushuyev, S.D., (2015). Project success analysis framework: A knowledge-based approach in project management. International Journal of Project Management, 33(4), pp.772-783.
Too, E.G. and Weaver, P., (2014). The management of project management: A conceptual framework for project governance. International Journal of Project Management, 32(8), pp.1382-1394.
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