IT Project Management Consultant For Virtucon: RALS Project Requirements

Project briefing

Globex Organization has arranged 3 days events called Riverina Agriculture and Lifetime Shows (RALS) for the consumers who are willing to develop their businesses with measurable organizational values effectively. The participants of the event are allowed to get entry passes for 1, 2 or 3 or for all the 3 days. People who are interested to in business values will be able to gain knowledge regarding local business capabilities, suppliers of the agricultural equipments and many other lifetime products. The project developers of any business organization are required to follow certain components including co-ordination for show stand, equipments for the development and display of the program live, arrangement of foods or catering and volunteers for managing the program properly. This program is organizing by the organizers since 2000 in the same location. However, due to growing popularity of the event the numbers of participants are also increasing day by day and according to the growing demand of the tickets the volunteers have currently willing to implement an online ticket booking system for the participants of the event.

After the identification of desired Measurable Organizational Values the project scope, accurate project metrics, timeframe of the RALS project and cost estimation for the project are elaborated in this report. In addition to the time and finance management a risk management and quality management plan are also illustrated. Based on the required time for an activity accurate cost will be estimated for the project. The desired area for MOV and their ranking according to the impact on the project is also illustrated in this report.

Desired areas of MOV	Ranking	Frequency Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Impact
Strategies	1	High	Business strategies are the most important components that are strictly needed to be considered by the project manager to gain measurable success from the competitive marketplace with higher success.
Customers	2	High	Without the support and help of the consumers any business or project will be babe to gain huge success and competitive advantages as well. Therefore, the satisfaction levels of the consumers are the most important thing that should be considered by the project manager before the implementation of any project. Considering the project details it is determined that the online ticket booking system is needed to be user friendly and secured as well.
Operational	4	Medium	The operational and functional excellence of any business and project are very much important things to be considered. The operational ability of the online ticket booking system must have user friendly activities so that all the consumers could handle the system must properly.
Financial	3	High	Without proper capital investment and financial support none of the roject or business operation could get success from the competitive market. In order to get effective success from the competitive market it is necessary for the project developers and event organizer to estimate the RALS project budget properly. If the project manager fails to make the feasibility study then, the major risks will occur.
Social	5	Medium	The impact of social media is quite important for the successful implementation of the RALS project. The project manager, volunteers and the consumers of the programs of the RALS show will be able to communicate with each other frequently with the help of social components.

Better: The existing offline ticket booking system or the manual ticket booking system is not inefficient but at the same time the online ticket booking system is much better from both the business and consumer’s perspectives. The online ticket booking system will be able to serve a much better and user friendly system for application to the event participants.

Faster: The online system is faster from the operational and functional aspect. After the implementation of this system the participants will be able to get tickets faster than the traditional systems and they need not to wait in the queue.

Cheaper: With the evolvement of online ticket booking system the number of system operators or manpower get reduced and thus, the overall cost needed for the implementation of the system get reduced automatically,

For the successful implementation of the RALS project in Globex it is impornat to develop proper project metrics. The assumption and expectation of the project team members are different and all the expectations are needed to reach properly. The expectation of the project metrics are below:

stakeholders	Expectation of the stakeholders
Project Sponsor	The project sponsors are required to invest proper capital for the successful project completion
Project manager	Expects to deliver on time ticket booking system on time within the estimated budget
Finance manager	Expects to complete the project within estimated budget and proper time as well.
HR manager	To manage the project team managers properly
Operation manager	To implement proper application for the RALS project
Project team members	To complete and implement the online ticket system within accurate time and estimated budget.
Business analyst	Business analysts are expected to develop proper business strategies with proper conceptualization and details understanding of the RALS project.

WBS	Task Name	Duration	Start	Finish	Predecessors	Resource Names	Cost Variance
0	RALS schedule development	165 days	Fri 10/6/17	Thu 5/24/18			$30,112.00
1	Project initiation	52 days	Fri 10/6/17	Mon 12/18/17			$7,568.00
1.1	Understanding the RALS project details	4 days	Fri 10/6/17	Wed 10/11/17		Project manager	$640.00
1.2	Development of the project charter	18 days	Thu 10/12/17	Mon 11/6/17			$2,688.00
1.3	Appointing vendor for the website development	30 days	Tue 11/7/17	Mon 12/18/17			$4,240.00
1.4	Milestone 1: Project initiation phase completed	0 days	Mon 12/18/17	Mon 12/18/17	11	Project manager	$0.00
2	Project planning	42 days	Tue 12/19/17	Wed 2/14/18			$6,816.00
2.1	Detail understanding of the online ticket booking website	9 days	Tue 12/19/17	Fri 12/29/17	12	Project manager	$1,440.00
2.2	Website Prototype development	11 days	Mon 1/1/18	Mon 1/15/18	14	business analyst ,operation manager	$1,584.00
2.3	Website testing	7 days	Tue 1/16/18	Wed 1/24/18	15	Project tester	$840.00
2.4	Customer review collection	8 days	Thu 1/25/18	Mon 2/5/18	16	project sponsors ,Project tester	$2,112.00
2.5	Development of change management plan based on the reviews	7 days	Tue 2/6/18	Wed 2/14/18	17	application programming manager	$840.00
2.6	Milestone 2: Project planning phase completed	0 days	Wed 2/14/18	Wed 2/14/18	18	application programming manager, business analyst	$0.00
3	Project execution	62 days	Thu 2/15/18	Fri 5/11/18			$13,360.00
3.1	Outlining the final website	7 days	Thu 2/15/18	Fri 2/23/18	19	finance manager	$840.00
3.2	Modeling the website	10 days	Mon 2/26/18	Fri 3/9/18	21	operation manager, Project manager	$3,040.00
3.3	Website designing and coding	7 days	Mon 3/12/18	Tue 3/20/18	22	Project tester ,operation manager	$1,848.00
3.4	Unit testing and coding	11 days	Wed 3/21/18	Wed 4/4/18	23	operation manager	$1,584.00
3.5	Integration testing and coding	9 days	Thu 4/5/18	Tue 4/17/18	24	application programming manager, operation manager	$2,376.00
3.6	Development of online payment process	9 days	Wed 4/18/18	Mon 4/30/18	25	operation manager,Project tester	$2,376.00
3.7	Final website execution	9 days	Tue 5/1/18	Fri 5/11/18	26	operation manager	$1,296.00
3.8	Milestone 3: project execution phase completed	0 days	Fri 5/11/18	Fri 5/11/18	27	Project manager	$0.00
4	Project closure phase	9 days	Mon 5/14/18	Thu 5/24/18			$2,368.00
4.1	Final project documentation	3 days	Mon 5/14/18	Wed 5/16/18	28	project sponsors ,Project manager	$912.00
4.2	Post maintenance components consideration	4 days	Thu 5/17/18	Tue 5/22/18	30	Project manager, project sponsors	$1,216.00
4.3	Stakeholder’s signoff	2 days	Wed 5/23/18	Thu 5/24/18	31	HR manager	$240.00
4.4	Milestone 4: project closure phase completed	0 days	Thu 5/24/18	Thu 5/24/18	32		$0.00

Figure 1: Time schedule for RALS Project

(Source: created by author)

In order to understand the scope of the project properly it is necessary for the project manager to maintain the following steps:

Development of scope management approaches: After considering the Globex scenario, it has been determined that, the scope f the project is to give passes for either 1, 2 or even all 3 days events.

Your assigned project

Roles and responsibilities of the project team members: The roles and responsibilities of the project manager and project team members to serve all the responsibilities according to the project requirements. The website developers should develop a completely reliable, viable and user friendly website for the participants of the events.

Scope verification: After developing the project scopes it is necessary for the project managers to verify the project scopes properly to ensure that whether the project scopes needs any certain additional changes or not.

Scope control: Based on the project requirements the project manager shoud monitor and control the RALS project properly.

Scope change: After considering the project requirements it has been found that n such additional changes are needed for this particular project.

For this particular project the scopes are as follows:

To develop an advanced, faster, better and cheaper online ticket booking system
To develop a E-Ticket booking system for the RALS event participants
To implement risk register, quality management and scope management and scope management plan for the RALS project

Resource Name	Type	Material Label	Initials	Group	Max. Units	Std. Rate	Ovt. Rate	Cost/Use	Accrue At	Base Calendar
Project manager	Work		P		100%	$20.00/hr	$0.00/hr	$0.00	Prorated	Standard
finance manager	Work		f		100%	$15.00/hr	$0.00/hr	$0.00	Prorated	Standard
project sponsors	Work		p		100%	$18.00/hr	$0.00/hr	$0.00	Prorated	Standard
HR manager	Work		H		100%	$15.00/hr	$0.00/hr	$0.00	Prorated	Standard
application programming manager	Work		a		100%	$15.00/hr	$0.00/hr	$0.00	Prorated	Standard
operation manager	Work		o		100%	$18.00/hr	$0.00/hr	$0.00	Prorated	Standard
Project tester	Work		P		100%	$15.00/hr	$0.00/hr	$0.00	Prorated	Standard
business analyst	Work		b		100%	$0.00/hr	$14.00/hr	$0.00	Prorated	Standard

Name of the resources for RALS project	Responsibility of the resource
Project manager	The project manager is responsible to control and monitor the project progress properly for the successful implementation of the project.
Finance manager	The finance manager is responsible to make proper feasibility study for the successful completion of the project within the estimated budget.
Operation manager	For improving the existing operational and functional excellence of the website the operation manager is very much responsible
Application programming manager	In order to develop a user friendly website for the consumers the application programming managers are completely responsible.

Developing Work Breakdown structure

Figure 2: Work Breakdown Structure

(Sources: created by author)

WBS	Task Name	Duration
0	RALS schedule development	165 days
1	Project initiation	52 days
1.1	Understanding the RALS project details	4 days
1.2	Development of the project charter	18 days
1.3	Appointing vendor for the website development	30 days
1.4	Milestone 1: Project initiation phase completed	0 days
2	Project planning	42 days
2.1	Detail understanding of the online ticket booking website	9 days
2.2	Website Prototype development	11 days
2.3	Website testing	7 days
2.4	Customer review collection	8 days
2.5	Development of change management plan based on the reviews	7 days
2.6	Milestone 2: Project planning phase completed	0 days
3	Project execution	62 days
3.1	Outlining the final website	7 days
3.2	Modeling the website	10 days
3.3	Website designing and coding	7 days
3.4	Unit testing and coding	11 days
3.5	Integration testing and coding	9 days
3.6	Development of online payment process	9 days
3.7	Final website execution	9 days
3.8	Milestone 3: project execution phase completed	0 days
4	Project closure phase	9 days
4.1	Final project documentation	3 days
4.2	Post maintenance components consideration	4 days
4.3	Stakeholder’s signoff	2 days
4.4	Milestone 4: project closure phase completed	0 days

Resource Name	Type	Material Label	Max. Units	Std. Rate	Ovt. Rate	Cost/Use	Accrue At	Base Calendar
Project manager	Work		100%	$20.00/hr	$0.00/hr	$0.00	Prorated	Standard
finance manager	Work		100%	$15.00/hr	$0.00/hr	$0.00	Prorated	Standard
project sponsors	Work		100%	$18.00/hr	$0.00/hr	$0.00	Prorated	Standard
HR manager	Work		100%	$15.00/hr	$0.00/hr	$0.00	Prorated	Standard
application programming manager	Work		100%	$15.00/hr	$0.00/hr	$0.00	Prorated	Standard
operation manager	Work		100%	$18.00/hr	$0.00/hr	$0.00	Prorated	Standard
Project tester	Work		100%	$15.00/hr	$0.00/hr	$0.00	Prorated	Standard
business analyst	Work		100%	$0.00/hr	$14.00/hr	$0.00	Prorated	Standard

Figure 3: Cost estimation plan for the RALS project

(Sources: created by author)

WBS	Task Name	Duration	Start	Finish
0	RALS schedule development	165 days	Fri 10/6/17	Thu 5/24/18
1	Project initiation	52 days	Fri 10/6/17	Mon 12/18/17
1.1	Understanding the RALS project details	4 days	Fri 10/6/17	Wed 10/11/17
1.2	Development of the project charter	18 days	Thu 10/12/17	Mon 11/6/17
1.3	Appointing vendor for the website development	30 days	Tue 11/7/17	Mon 12/18/17
1.4	Milestone 1: Project initiation phase completed	0 days	Mon 12/18/17	Mon 12/18/17
2	Project planning	42 days	Tue 12/19/17	Wed 2/14/18
2.1	Detail understanding of the online ticket booking website	9 days	Tue 12/19/17	Fri 12/29/17
2.2	Website Prototype development	11 days	Mon 1/1/18	Mon 1/15/18
2.3	Website testing	7 days	Tue 1/16/18	Wed 1/24/18
2.4	Customer review collection	8 days	Thu 1/25/18	Mon 2/5/18
2.5	Development of change management plan based on the reviews	7 days	Tue 2/6/18	Wed 2/14/18
2.6	Milestone 2: Project planning phase completed	0 days	Wed 2/14/18	Wed 2/14/18
3	Project execution	62 days	Thu 2/15/18	Fri 5/11/18
3.1	Outlining the final website	7 days	Thu 2/15/18	Fri 2/23/18
3.2	Modeling the website	10 days	Mon 2/26/18	Fri 3/9/18
3.3	Website designing and coding	7 days	Mon 3/12/18	Tue 3/20/18
3.4	Unit testing and coding	11 days	Wed 3/21/18	Wed 4/4/18
3.5	Integration testing and coding	9 days	Thu 4/5/18	Tue 4/17/18
3.6	Development of online payment process	9 days	Wed 4/18/18	Mon 4/30/18
3.7	Final website execution	9 days	Tue 5/1/18	Fri 5/11/18
3.8	Milestone 3: project execution phase completed	0 days	Fri 5/11/18	Fri 5/11/18
4	Project closure phase	9 days	Mon 5/14/18	Thu 5/24/18
4.1	Final project documentation	3 days	Mon 5/14/18	Wed 5/16/18
4.2	Post maintenance components consideration	4 days	Thu 5/17/18	Tue 5/22/18
4.3	Stakeholder’s signoff	2 days	Wed 5/23/18	Thu 5/24/18
4.4	Milestone 4: project closure phase completed	0 days	Thu 5/24/18	Thu 5/24/18

Project risk management planning

Project development phase	Risks associated to the phases	Impact	Frequency	Responsible person	Resolving strategies
Project initiation phase	Inaccurate feasibility study	High	Very frequent	Finance manager	In order to resolve the issues associated to project budget estimation the finance manager is responsible to make proper estimation of budget considering the resources accurately.
Project planning phase	Wrong selection of website components	High	Very frequent	operation manager	It is the responsibility of the operation manager to select proper website components for the website developers to avoid the risks associated to online ticket booking system
Project execution phase		High	Very frequent		The project manager, project tester and the application manager are responsible to test the website properly before its real work implementation in the Globex scenario. It will help the project manager to gain competitive advantages from the competitive market.
Project closure phase	Maintenance error	High	Very frequent		After testing all the project requirements clearly the project manger should implement the website. Not only this but also the project manager should develop long term project success plans and post project maintenance plan also.

Team philosophy for the RALS project

The leading philosophy for the project manager and the project team members is “To deliver quality, on time, user friendly, efficient and cheap service to the participant of the RALS project.”

Phases	Activities
Verification activities	Gathering information for the development of the website
Information analysis
Developing Service Level Agreement (SLA)
Website prototype development
Validation activities	Website coding
Website testing (Unit and integration)
Components development for website development
RALS project final documentation

Project closure checklist development

Project Activities	Responsible person	Signature
Project initiation phase	Project manager and project sponsors
Project Planning	Project manager
Scope management planning	Business analyst
Budget estimation	Finance manager
Project Time management	Project manager and finance manager
Website Prototyping	Operation manage and Application programmer analyst
website testing	Website tester

After the successful completion of the project it is necessary to consider the following:

Availability of passes for RALS show for 1, 2, and 3 days and all the 3 days
Availability of family passes
Availability of passes for stall holders, kids and students as well
Tracking the number of sold tickets
Tracking the number of remaining tickets
Number of total ticket sold online and offline

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