Level Crossing Removal Project: Scope, Change Management, Scheduling, And Financial Management

Change Control Management

The paper mainly focuses on the level crossing removal of Buckley Street, Essondon that is considered as one of the key arterials in inner North West of Melbourne that mainly connects Keilor as well as Avondale heights in the west. The boom gates of the Buckley Street are down for about 78 minutes in the morning and as result, the traveller faces congestion as well as disruption while passing. In order to resolve this problem, the Victorian government took an important step and as per it, they wants to remove the level crossing at Buckley Street so that the passengers can easily travel and which further can be able to reduce traffic congestion as well as assists in improving safety.

Change identification	Purpose	Change analysis	Change request approval Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Change tracking
Utilizing technically advanced equipments	It is identified that use of technically advanced equipments helps in removing the level crossing at Buckley Street quite easily.	The construction engineers understand the change viability.	The change viability in the project is mainly approved by the project managers	Proper master logbook is maintained in order to ensure that the construction engineers use proper equipment.
Utilizing appropriate quality of materials	It is very much necessary to use proper quality of materials in order to construct the pathways.	The quality analyst understands the viability of proper quality of materials in the project.	The request for maintain proper quality materials is mainly approved by the project manager	Appropriate logbook is generally maintained in order to make sure those proper quality materials is used in the project.

Schedule and time management

Task Name	Start
Milestone 1: Completion of project initiation phase	Mon 23-05-16
Milestone 2: Completion of planning phase	Thu 15-12-16
Milestone 3 : Completion of procurement phase	Wed 06-12-17
Milestone 4: Completion of Construction phase	Thu 08-08-19
Milestone 4: Completion of project closure phase	Wed 20-11-19

Task Name	Duration	Start	Finish	% Complete
Essendon & Buckley Street level crossing removal	985 days	Thu 11-02-16	Wed 20-11-19	57%
Initiation phase of the project	73 days	Thu 11-02-16	Mon 23-05-16	100%
Identifying objectives of the project	15 days	Thu 11-02-16	Wed 02-03-16	100%
Undertaking feasibility study	20 days	Thu 03-03-16	Wed 30-03-16	100%
Establishing project charter	16 days	Thu 31-03-16	Thu 21-04-16	100%
Appointing team members of the project	22 days	Fri 22-04-16	Mon 23-05-16	100%
Milestone 1: Completion of project initiation phase	0 days	Mon 23-05-16	Mon 23-05-16	100%
Planning phase of the project	148 days	Tue 24-05-16	Thu 15-12-16	100%
Site investigations	22 days	Tue 24-05-16	Wed 22-06-16	100%
Solution announced	20 days	Thu 23-06-16	Wed 20-07-16	100%
Community information sessions	25 days	Thu 21-07-16	Wed 24-08-16	100%
Trader consultation	26 days	Thu 25-08-16	Thu 29-09-16	100%
Assessment of design options	26 days	Fri 30-09-16	Fri 04-11-16	100%
Lowering Buckley street under rail line	29 days	Mon 07-11-16	Thu 15-12-16	100%
Milestone 2: Completion of planning phase	0 days	Thu 15-12-16	Thu 15-12-16	100%
Procurement phase	254 days	Fri 16-12-16	Wed 06-12-17	100%
Community input on design elements	32 days	Fri 16-12-16	Mon 30-01-17	100%
North west alliance project partner announced	39 days	Tue 31-01-17	Fri 24-03-17	100%
Construction partner announced	44 days	Mon 27-03-17	Thu 25-05-17	100%
Community consultation	47 days	Fri 26-05-17	Mon 31-07-17	100%
Refinement of design including community inputs	50 days	Tue 01-08-17	Mon 09-10-17	100%
Finalizing design	42 days	Tue 10-10-17	Wed 06-12-17	100%
Milestone 3 : Completion of procurement phase	0 days	Wed 06-12-17	Wed 06-12-17	100%
Construction phase	436 days	Thu 07-12-17	Thu 08-08-19	19%
On-going community consultation	32 days	Thu 07-12-17	Fri 19-01-18	100%
Construction commences	34 days	Mon 22-01-18	Thu 08-03-18	100%
Preparatory work commenced	43 days	Fri 09-03-18	Tue 08-05-18	42%
Finalized design released to the community	45 days	Wed 09-05-18	Tue 10-07-18	0%
Contract awarded for Buckley street level crossing removal project	52 days	Wed 11-07-18	Thu 20-09-18	0%
Early works commence	57 days	Fri 21-09-18	Mon 10-12-18	0%
Major works commence	48 days	Tue 11-12-18	Thu 14-02-19	0%
Boom gates removed	60 days	Fri 15-02-19	Thu 09-05-19	0%
Finalizing landscapes	65 days	Fri 10-05-19	Thu 08-08-19	0%
Milestone 4: Completion of Construction phase	0 days	Thu 08-08-19	Thu 08-08-19	0%
Closure phase	74 days	Fri 09-08-19	Wed 20-11-19	0%
Post-project review	20 days	Fri 09-08-19	Thu 05-09-19	0%
Stakeholder-sign off	30 days	Fri 06-09-19	Thu 17-10-19	0%
Documentation	24 days	Fri 18-10-19	Wed 20-11-19	0%
Milestone 4: Completion of project closure phase	0 days	Wed 20-11-19	Wed 20-11-19	0%

Task Name	Duration	Predecessors
Essendon & Buckley Street level crossing removal	985 days
Initiation phase of the project	73 days
Identifying objectives of the project	15 days
Undertaking feasibility study	20 days	2
Establishing project charter	16 days	3
Appointing team members of the project	22 days	4
Milestone 1: Completion of project initiation phase	0 days	5
Planning phase of the project	148 days
Site investigations	22 days	6
Solution announced	20 days	8
Community information sessions	25 days	9
Trader consultation	26 days	10
Assessment of design options	26 days	11
Lowering Buckley street under rail line	29 days	12
Milestone 2: Completion of planning phase	0 days	13
Procurement phase	254 days
Community input on design elements	32 days	14
North west alliance project partner announced	39 days	16
Construction partner announced	44 days	17
Community consultation	47 days	18
Refinement of design including community inputs	50 days	19
Finalizing design	42 days	20
Milestone 3 : Completion of procurement phase	0 days	21
Construction phase	436 days
On-going community consultation	32 days	22
Construction commences	34 days	24
Preparatory work commenced	43 days	25
Finalized design released to the community	45 days	26
Contract awarded for Buckley street level crossing removal project	52 days	27
Early works commence	57 days	28
Major works commence	48 days	29
Boom gates removed	60 days	30
Finalizing landscapes	65 days	31
Milestone 4: Completion of Construction phase	0 days	32
Closure phase	74 days
Post-project review	20 days	33
Stakeholder-sign off	30 days	35
Documentation	24 days	36
Milestone 4: Completion of project closure phase	0 days	37

Cost/Budget management

Task Name	Duration	Resource Names	Cost
Essendon & Buckley Street level crossing removal	985 days		$114,664,480.00
Initiation phase of the project	73 days		$254,480.00
Identifying objectives of the project	15 days	Project manager	$34,800.00
Undertaking feasibility study	20 days	Project manager	$46,400.00
Establishing project charter	16 days	Project manager, Project planner	$72,960.00
Appointing team members of the project	22 days	Project manager, Project planner	$100,320.00
Milestone 1: Completion of project initiation phase	0 days		$0.00
Planning phase of the project	148 days		$7,765,120.00
Site investigations	22 days	Supervisor, Construction manager	$89,760.00
Solution announced	20 days	Construction technician, Contractor, Equipment cost[1]	$7,081,600.00
Community information sessions	25 days	Construction manager, Contractor	$102,000.00
Trader consultation	26 days	Construction manager, Contractor	$106,080.00
Assessment of design options	26 days	Construction manager, Contractor, Sub-contractor	$156,000.00
Lowering Buckley street under rail line	29 days	Architect, Construction manager, Construction technician, Sub-contractor	$229,680.00
Milestone 2: Completion of planning phase	0 days		$0.00
Procurement phase	254 days		$34,070,960.00
Community input on design elements	32 days	Cost for removing level crossing[1], Supervisor, Architect, Construction technician, Equipment cost[1]	$16,194,560.00
North west alliance project partner announced	39 days	Supervisor, Architect, Construction manager, Contractor, Procurement manager	$396,240.00
Construction partner announced	44 days	Supervisor, Architect, Construction technician, Contractor, Procurement manager	$447,040.00
Community consultation	47 days	Cost for removing level crossing[1],Architect, Construction technician, Contractor	$9,285,760.00
Refinement of design including community inputs	50 days	Architect, Construction technician, Contractor, Financial manager, Procurement manager	$492,000.00
Finalizing design	42 days	Supervisor, Architect, Equipment cost[1],Procurement manager	$7,255,360.00
Milestone 3 : Completion of procurement phase	0 days		$0.00
Construction phase	436 days		$72,236,480.00
On-going community consultation	32 days	Supervisor, Architect, Contractor, Procurement manager, Sub-contractor	$322,560.00
Construction commences	34 days	Cost for removing level crossing[1], Project manager, Architect, Construction technician, Procurement manager	$9,282,880.00
Preparatory work commenced	43 days	Cost for removing level crossing[1], Supervisor, Architect, Construction technician, Contractor, Equipment cost[1],Sub-contractor	$16,433,440.00
Finalized design released to the community	45 days	Supervisor, Architect, Construction manager, Construction technician, Procurement manager	$453,600.00
Contract awarded for Buckley street level crossing removal project	52 days	Cost for removing level crossing[1], Project manager, Architect, Construction technician, Contractor, Sub-contractor	$9,536,640.00
Early works commence	57 days	Cost for removing level crossing[1],Architect, Construction manager, Construction technician, Equipment cost[1]	$16,342,000.00
Major works commence	48 days	Cost for removing level crossing[1], Project manager, Supervisor, Architect, Construction manager, Construction technician, Sub-contractor	$9,591,360.00
Boom gates removed	60 days	Cost for removing level crossing[1], Project manager, Architect, Construction manager, Construction technician, Contractor	$9,624,000.00
Finalizing landscapes	65 days	Architect ,Construction manager, Construction technician Contractor, Sub-contractor	$650,000.00
Milestone 4: Completion of Construction phase	0 days		$0.00
Closure phase	74 days		$337,440.00
Post-project review	20 days	Project manager, Project planner	$91,200.00
Stakeholder-sign off	30 days	Project manager, Project planner	$136,800.00
Documentation	24 days	Project manager, Project planner	$109,440.00
Milestone 4: Completion of project closure phase	0 days		$0.00

Quality management

Identification of factors	Purpose	Measurement of project quality	Analyzing project quality	Quality control
Training to the project stakeholders	Proper training to the project stakeholders would be helpful in completing the project successfully on time by managing the challenges and issues properly on time.	Proper training facility is not provided to the workers of the project team.	Due to unavailability of training it is reflects that the project team members faces little bit of challenges in completing the project work successfully.	Proper training facility not only helps in managing the project work but will also help in maintaining the quality of the project.
Use of proper quality off materials	Proper use of quality materials would be quite advantageous for the project.	The materials that are supplied by the suppliers for the construction of the pathway is of poor quality.	The materials that are used in the project must be checked before using it for construction purpose.	Proper quality of materials must be used in order to enhance the quality of the project.

Human resource management

Role	Project Responsibility	Skills Required	Number of Staff Required	Duration Required
Project Team				4 years
Project manager	The project manager is the person who is mainly responsible of initiating, planning, managing as well as executing the project successfully.	Project management	3
Financial manager	The financial manager is the person who mainly reviews the financial requirement of the project	Construction	4	4 years
Contractor	The contractor is the person who mainly involves in constructing the pathways after the removal of level crossing	Construction	1	4 years
Site supervisor	Site supervisor is the person who mainly helps in providing proper guidance to the various organizational staffs.	Construction	10	4 years

Communication management

Communication Type	Objective	Medium	Frequency	Audience	Owner	Deliverable
Project status report	The meeting is mainly arranged in order to gather information about the project status in order to make sure that the project is on right track	Audio and video conferencing,	Weekly	Project manager	Project stakeholders	Meeting minutes
Project team meeting	The project meetings is mainly arranged in order to know about the various challenges that the workers of the project are facing while working with the project.	Face to face	Whenever required	Project manager	Project team	Agenda
Kick off meetings	It is arranged before initiation of the project in order to get information about the schedule, budget as well as resources required in order to execute the project successfully.	Face to face	Once	Stakeholders of the project	Project manager	Meeting minutes as well as agenda
Monthly project meetings	Monthly meetings is necessary in the project in order to make sure that the budget of the project are correctly utilized	Face to face conversation	Monthly	Project manager	Finance manager	Budget report

Risk management

Risk	Type of risk	Risk statement	Impact	Probability	Risk exposure	Risk mitigation
Budget shortfall	Negative risk	If the project managers does not estimate the budget of the project then during the project progress the project managers can face budget shortfall, which can create number of financial as well as budget related issues within the project.	Major	Probable	Medium	It is necessary for the project managers to undertake market analysis properly in order to know the current cost of project resources that are used in the project.
Extending project schedule	Positive risk	It is identified that sometimes the project managers generally extends the schedule of the project in order to provide quality based outcome within the project.	Moderate	Probable	Low	The changes that re needed within the project must be done appropriately in order to bring positive outcome within the project.
Use of improper quality materials	Negative risk	It is necessary to use proper quality materials in order to construct the pathways after the removal of the level crossing.	Moderate	Likely	Medium	Proper quality of materials must be used in the project so that the project can be completed successfully without facing any type of quality related challenges.
Improper management	Negative risk	If the project managers are not able to manage the project successfully then they generally faces issues in executing the project successfully within the estimated budget and time.	Major	Very likely	High	It is necessary to hire experienced project managers who will be able to manage the project successfully so that the entire project will be successfully completed on proper time an budget.

Impact	Extreme
Major			Budget shortfall		Improper management
Moderate			Use of poor quality of materials	Extension of schedule
Minor
Insignificant
	Remote	Unlikely	Possible	Probable	Highly probable
Likelihood

Procurement management

Type of contract	Procurement risk	Procurement risk management	Performance metrics
Firm fixed price	Unrealistic schedule	The schedule must be created with the help of experienced project managers.	Acceptable
Firm fixed price	Improper framework for the level crossing removal	Proper framework must be created for the level crossing removal	Acceptable
Firm fixed price	Conflict related on contract	Conflict must be resolved by arranging meetings	Acceptable

Quality baseline

Metrics	Standard	Frequency	Report
Successful completion of project on time	The project will be successfully completed by 2019.	Once	Quality management report
Successful removal of level crossing	Removal of level crossing will be completed by early 2019.	Yearly	Yearly quality management report

Buckley Street, Essendon. (2018). Your Level Crossing. Retrieved 3 April 2018, from https://your.levelcrossings.vic.gov.au/buckley-street-essendon

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