Managing Stakeholders And Implementing Lean Project Management For FIFA 2022 World Cup In Qatar

Identification of stakeholders

The paper mainly reflects on the FIFA 2022 world cup tournament that was mainly held in Qatar. It is found that the paper mainly elaborates the processes of PMBOK or Prince2 in order to manage the stakeholders of the project and for identifying the critical stakeholders for the event. The paper also elaborates the ways which is used for implementing the lean project management for the event. Moreover, the paper also elaborates the processes of PMBOK, PRINCE2, organizational Project management, Agile practices for implementing the lean project management successfully.

Processes of managing stakeholders

Stakeholder management is defined as a systematic identification, analysis, planning as well as implementation of actions which are mainly designed for engaging with the stakeholders of the project (Andriof et al., 2017).  It is defined as one of the sets of technique that is helpful in harnessing the positive influences for reducing the impact of the negative influences. Moreover, for managing the stakeholders of the project, it is quite necessary to use the steps that are generally elaborated below:

Identification of the stakeholders: In this specific step, the organization, group as well as people who are mainly identified can mainly create impact on the project progress. After identification of the stakeholders, it is important to determine the level of impact, power and interest during the progress of the project. Moreover, it is important to determine the stakeholders for the project in the project initiation phase so that the stakeholders can be effectively managed by using proper strategies (Albliwi et al., 2016). Determining the stakeholders in the initiation project phase is found to be advnatgeous as the project manager can be able to use important strategies for managing the project successful. This will further help in creating positive influence on the project stakeholders by minimizing the impact from the project (Heravi, Coffey & Trigunarsyah, 2015).  In addition to this, it is identified that there are number of techniques as well as tools that are helpful in determining the stakeholders of the project. The important influences that are mainly identified is helpful in determining as well as analyzing the project stakeholders.

Planning stakeholder management: There are number of strategies that are generally used for managing the project stakeholders effectively such that the stakeholders can get engaged with each of the project activities. Utilization of proper approach of communication is considered to be important so that the higher authorities of the organization can easily communicate with the project team. Proper stakeholder management plan must be used in order to reflect the efficiency of the project stakeholders. In addition to this, proper relation of the team leader with team members must be present for achieving each of the objectives of the project (Elias, 2016).  Furthermore, it is quite important to conduct project review procedure on regular basis such that stakeholder’s engagement must be made successfully if any type of project progress is generally required within the project. Additionally, it is analyzed that continuous management of stakeholder planning is quite necessary for making the entire project successfully.

Planning stakeholder management

Management of stakeholder’s engagement: The engagement of the project stakeholder is considered as one of the significant aspects which assists in determining the influence that is mainly considered as one of the significant factors in order to achieve success in context to project (Mason, Nicolay & Darzi, 2015).  Impact and influence that is created by the stakeholders must be properly determined as they further help in creating positive impact on the project success. Moreover, the project stakeholders need to be managed quite efficiently in order to reduce the risks that are associated with the project for making the project successful. The engaged stakeholders must   remain efficient such that the work that is performed by them will be helpful in achieving the project outcomes quite successfully. Moreover, the involvement of the stakeholders in the project must lead to project success with proper as well as effective strategies of project management.

Controlling engagement of project stakeholders: In this specific step, monitoring the relationship that exists between project stakeholders is quite important. The project stakeholder’s engagement must be properly ensured as per the project strategies so that the objectives of the project can be determined quite effectively. In this specific step, the various types of input which are related with the stakeholder engagement must contains the issue log of the project (Antony et al., 2018).  Moreover, controlling of project stakeholder’s engagement helps in achieving the project outcomes quite successfully. In addition to this, appropriate performance data must be gathered properly with the help of proper control procedure which further assists in reflecting on the project status.

Project stakeholders generally refers to group, individual or organization who may either be affected by a decision, activity or the outcome of the project. They are generally the entities that generally have an interest on a given project. Stakeholder analysis as well as identification is found to be one of the significant steps that assists in ensuring the success of the project (Mason, Nicolay & Darzi, 2015).  Proper stakeholders’ engagement is generally necessary in order to make appropriate decision such that the entire project can be managed quite effectively. In order to achieve the project objectives successfully, it is quite necessary to determine the role which are mainly assigned to the project stakeholder for ensuring the project activities are completed as per the project goals and objectives. The stakeholder who are generally determined for hosting the Football tournament in Qatar, are generally listed below in the table below with their power and interest.

Management of stakeholders engagement

There are number of processes of lean project that can be used for successfully implementing the tournament. The principles that are mainly related with the lean project generally helps in governing the project. The applications of lean project for hosting the tournament in Qatar is considered to be beneficial as it is assists in minimizing the issues and problems that mainly occur during the project execution phase such that the work of the project can be successfully accomplished (Voinov et al., 2016).  In addition to this, both the practices as well as principles of lean project is applied for aligning it with project objectives for achieving success. The process of lean project management that are used are mainly illustrated below:

Value stream identification: For improving the procedures of the project, it is quite important to eliminate the waste for successfully determining the value of the system successfully. Moreover, the project manager must take the responsibility of eliminating waste by taking significant steps.

Focussing on the customers: Equal priorities should be provided to the customers so that they can be able to engage within the project execution process such that they can be able to achieve the objectives and project goals successfully by considering the factors that are helpful in project execution process (Furterer, 2016).

Association with the team members: Involvement of the project team members is found to be one of the important aspects such that the entire work of the project can get finished effectively within the time and budget that is provided. Active participation of the project stakeholders is found to be beneficial for executing the project deliverables on time with the help of proper collaboration within the project team members.

Focussing on time: Time is an important element that must be followed properly while executing a project. It is identified that proper principles of lean project helps in using proper strategies such that the duration of the project can be optimized quite successfully. The effective step of time management is necessary as it helps in avoiding delays within the project and completes the project as per the assumed time (Eskerod, Huemann & Savage, 2015).  Additionally, the lean project generally uses the time strategies for managing the project such that project deliverables can be achieved quite successfully.

Waste elimination: One of the important principles of lean project is to eliminate the waste that are generated by the project. For successfully eliminating waste, it is very much important to utilize appropriate techniques which should be used so that the project resources can be used quite efficiently (Heravi, Coffey & Trigunarsyah, 2015). Moreover, it is found that this assists in giving proper ideas about the use of resources in the future.

Controlling the engagement of project stakeholders

 It is identified that there are number of practices of lean project that are helpful in minimizing the waste that is mainly generated due to this project such that the issues that are associated with the project must be resolved effectively.  The lean project approach is utilized when the circumstances of the project must be approved quite successfully such that it generally adds proper value in the project (Caputo, Evangelista & Russo, 2016). Moreover, the technique helps in making the entire project much more effective such that time, cost as well as resources of the project can be limited in the project.

In order to implement the lean project successfully, it is quite necessary to use project management approaches like PMBOK, OPM, PRINCE2 as well as lean project methodology. The project management approaches will be helpful in hosting the tournament of FIFA2022 football world cup. The processes as well as steps that are mainly utilized from OPM, PRINCE2, PMBOK, agile as well as dynamic methodology are generally elaborated below:

PMBOK

PMBOK is project management body of knowledge that helps in collecting processes, practices, guidelines as well as terminologies which are accepted as a project management standard within the industry of project management (Mavrotas, Figueira & Siskos, 2015).  In order to host the event of 2020 FIFA World cup, PMBOK can be utilized so that the event can be hosted in five stages or phases of the project that are generally listed below:

• Initiation phase
• Project planning phase
• Execution phase
• Monitoring and control phase
• Closure phase

The PMBOK is utilized for developing proper cost management plan, scope management plan, quality management plan as well as communication plan for hosting the World cup tournament successfully within the expected time and budget. It is found that with the help of the PMBOK, the project managers can be able to work effectively such that the work of the project can be finished successfully. Moreover, the other types of knowledge areas are also discussed with the help of PMBOK so that the project work can be finished successfully within the expected budget and time.

PRINCE2

 PRINCE2 is one of the project management method that helps in managing, controlling as well as organization of a project. PRINCE2 methodology can be used for hosting the Football tournament in the year 2022. It is identified that PRINCE2 methodology helps in suiting the needs as well as requirements of project of any size as well as complexity. PRINCE2 methodology helps in using seven important principles of the project for making sure that the project remains much more viable (Rosemann & vom Brocke, 2015).  The project needs as well as activities are further broken down into number of stages that the project can be monitored properly by utilizing proper method. This further assists in minimizing the chances of project spiralling as well as revision of the entire document of the project for keeping the entire project on track. Moreover, with the help of this methodology, every aspect of the project is properly standardized for ensuring that there must be a chance of miscommunication or misdirection. The time as well as money that is generally spent on the risk identification is very much less and this methodology is also helpful in resolving the risks as well as challenges that are associated with the project.

Value stream identification

OPM

Organizational project management methodology can be used for arranging the tournament for FIFA2022 football world cup. It is found that OPM helps in determining number of procedures, knowledges as well as tools that are used for developing proper platform with the help of which the organization can be able to fit with the capabilities of the project. OPM must be successfully aligned with the various objectives of the project so that the project can be delivered or completed within the assumed timeline. OPM is considered to be flexible as well as business driven and thus it generally fir for the management for maximizing the delivery of the strategy quite successfully (Yordanova, 2017).  In addition to this, it also helps in providing proper foundation for maturing the entire organization for enhancing innovation as well as adaptability with the changing global environment of the project. The OPM helps in successfully harmonizing the objectives and goals of the organization with different project operations in order to make sure that appropriate alignment of various types of capital resources, talents as well as knowledge are generally required for successful execution of the project.

Agile project management is considered as one of the important iterative approach in order to manage the development of the project which generally reflects on the incorporation of the feedback that is generally received by the customers. Agile project methodology is mainly used for making arrangement for the tournament. This methodology can be used as with the help of agile project methodology, the project manager will be able to break the entire project into number of activities so that the project activities can be executed quite easily by achieving the requirement of the project (Mavrotas, Figueira & Siskos, 2015).  There are number of benefits due to which the agile project methodology can be utilized within the project. Agile methodology helps in making team much more efficient as the agile methodology generally works in a very much collaborative culture such that the efficiency of the project generally helps in developing a ripple factor. In agile, testing is conducted during the development cycle of the project which is considered to be beneficial, as it helps in making sure that the delivered product is in its optimum state. Furthermore, it helps in enabling the owner of the product for performing changes such that the entire team is aware of various types of potential issues as well as challenges.

Focusing on customers

Lean Six Sigma

Lean Six sigma is considered as one of the methods that generally depends on the effort of the collaborative team for improving the performance by systematically removing the entire waste by minimizing the variation within the entire project. It helps in combing the manufacturing of lean enterprise and Six sigma for eliminating the waste that is mainly occurred within the project (Caputo, Evangelista & Russo, 2016).  It is considered as one of the efficient methods that helps in resolving problem as well as assists in reducing the amount of time that the defective products are generally manufacture and thus it resulted in the increment of customer satisfaction. Moreover, the waste that will be generated by hosting the tournament will be minimized if this project methodology will be used. In addition to this, there are number of benefits of Six sigma and the benefits mainly helps in improving profit by decreasing cost as well as improving the efficiency as well as effectiveness.

Conclusion

 It can be concluded from the entire report that there are number of processes as well as steps of project management that needs to be used for hosting the FIFA2022 world cup tournament. It is identified that the waste that is generally developed within the entire project will be managed quite effectively with the help of lean project. The report discusses the steps that are helpful in managing the project stakeholders and the critical stakeholders who are mainly associated with the project. The paper also discusses the steps of lean project that are helpful in completing the entire project successfully by eliminating the constraint which are related with the project. Moreover, different processes of project management are generally discussed in order to use the methodologies for the project.

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Association with team members

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