Appropriate Opening Statement for Campus Leaders
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1 Project Description 1.1 Project Description and Background The paper mainly reflects on NAIDOC week celebration event that is mainly hoisted by the SET indigenous committee. It is found that the event was mainly organized by the committee in order to provide proper facility of collaboration as well as engagement to the people of Torres strait Islander. In addition to this, the project that was organized assists in raising awareness among the organizational staffs as well as students of the CQ university about various cultures as well as perspectives of Australia. The program was mainly hoisted by the Indigenous committee so that the people who are associated with the university of CQ can get aware about the culture of indigenous people including Aboriginals and Torres Strait Islander by generating proper engagement facility for the organizational staffs and students. Moreover it is identified that the event was organised in different campuses of CQ university including Perth, Brisbane, Melbourne, Sydney, and Rockhampton. 1.2 Justification
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Stakeholders
2.1 Key Stakeholder List
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Stakeholder |
Category (i.e. Sponsor / Supplier / User) |
Description of Interest |
Description of Influence |
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1 |
SET committee |
Project sponsor/Host |
SET committee is hosting the event of NAIDOC week celebration as they are mainly interested in raising awareness about the various cultures as well as perspective of Australia among the organizational staffs as well as students of the CQUniversity. |
The project sponsor provides proper amount of fund that is mainly required in order to execute the event within the expected time without facing any type of challenges as well as issues (Cicmil et al., 2017). |
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2 |
<Please Fill> |
Event planner |
The event planner is the person who is interested in planning the entire event for creating awareness about the culture of the indigenous people among the various stakeholders of the CQ university (Christopher et al., 2014). |
The event planner are mainly responsible of planning the entire work of the event that is needed to be done in order to finish the event successfully within the assumed timeframe. |
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3 |
<Please fill> |
Program organizer |
The program organizer are mainly interested in organizing the entire event of NAIDOC week celebration so that both the organizational staffs and students of the CQ university will get to know about the indigenous culture (Fleming & Koppelman, 2016). |
The program organizer arranges the entire program of NAIDOC week celebration so that proper awareness among the people is mainly raised |
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4 |
<Please fill> |
Event program coordinator |
The event program coordinator is interested in coordinating the work of the team properly so that the work associated with the event can be executed successfully within the expected time and budget. |
The event program coordinator is mainly responsible of coordinating the work of the event successfully so that the entire event will be finished within the expected time and budget (Nasir et al., 2016). |
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5 |
<Please fill> |
Project supplier |
They are mainly interested in supplying the resources and materials that are generally needed for executing the event successfully. |
The suppliers are mainly responsible of supplying materials as well as other resources that are required for organizing the event of NAIDOC week celebration (Snyder, 2014). |
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6 |
CQ university |
Cultural faculty |
The main interest of the university is to provide proper knowledge about the different Australian culture for uniting the people (Riol & Thuillier, 2015). |
The cultural faculty is the person who is mainly leading the project in order to arrange the event by influencing both organizational staffs and students of the organization. |
2.2 Stakeholders Engagement Assessment Matrix (3 marks)
C= Current engagement
D= Desired engagement
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Stakeholder |
Unaware |
Resistant |
Neutral |
Supportive |
Leading |
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1. Project sponsor |
C |
D |
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Event planner |
C |
D |
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Program organizer |
C |
D |
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Event program coordinator |
C |
D |
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Project supplier |
C |
D |
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6. Cultural faculty |
C,D |
2.3 Stakeholder Communication (1 mark)
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Communication method |
PULL or PUSH |
Justification |
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Presentation |
PULL |
The event organizer mainly arranges seminar for presenting the advantages as well as benefits associated with the event so that more number of organizational staffs as well as students will get involved within the event. |
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Meeting |
PULL |
The meeting is mainly arranged by the program coordinator for insisting both employees and students of the university to involve with the event of NAIDOC week celebration. |
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PUSH |
The higher authorities of the organization mainly orders the project team members to finish the event within 50 days. |
It is identified that if one single stakeholder is appointed to manage all the campuses of the CQU University then it will be quite difficult for them to manage all the campus properly. Thus if one stakeholder is appointed for each of the campus then it will be quite easier for them to manage the campus quite effectively (Truong, Paradies & Priest, 2014). Thus, it is very much essential to appoint one single stakeholder for each of the campus of the CQU University.
Acknowledgement to country is not considered as proper opening style in comparison to Welcome to country. This is because when welcome to country is used then it mainly signifies that indigenous people are not the native of Australia. Thus, acknowledge to country is considered as the proper opening style.
The previous event program as well as desktop research for the NAIDOC week event is not considered as proper method of requirement gathering. This is due to the fact that objectives of both the project are different. If the project organizer wants to utilize previous project idea as benchmark then they can utilize it (Verzuh, 2015).
Resource log book can be used in order to track as well as trace the project requirements effectively within the entire life cycle of the project.
The MoSCoW method is one of the technique of prioritization that is mainly used for understanding the priorities of the project effectively (Ridani et al., 2015). It is the technique that is mainly utilized in software development, project management and business analysis for reaching to a common understanding with stakeholders of the project on the various instances that is placed on the delivery of each of the project requirement. The MoSCoW technique include different components that are as follows:
Must have: Proper training must be provided to the team members of the event so that they can able to organize the event successfully.
Should have: The CQ University should create proper platform so that both organizational staffs and students can be able to communicate.
Won’t have: Practical session won’t to be provided to the team members.
Could have: The SET committee could have asked the staffs and students of the university to interact with the indigenous people effectively.
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Inviting the guests |
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WBS ID |
1.1 |
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Description of work |
The guests are invited in the week celebration that was arranged by the university of CQ |
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Cost Estimate |
$2800 |
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Start and Finish Dates |
Start:08-05-18 Finish: 21-05-18 |
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Welcoming the guests |
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WBS ID |
1.2 |
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Description of work |
The guests including the staffs and employees of CQ university are welcomed in the event. |
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Cost Estimate |
$6640 |
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Start and Finish Dates |
Start: 22-05-18 Finish: 04-06-18 |
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Making arrangement for cultural training |
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WBS ID |
2.1 |
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Description of work |
Proper arrangement for cultural training is done. |
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Cost Estimate |
$5800 |
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Start and Finish Dates |
Start: 05-06-18 Finish: 14-06-18 |
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Making arrangement for cultural exhibition |
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WBS ID |
2.2 |
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Description of work |
Proper arrangement for the cultural exhibition is done |
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Cost Estimate |
$5800 |
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Start and Finish Dates |
Start: 15-06-18 Finish: 25-06-18 |
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Arrangement for restroom |
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WBS ID |
3.1 |
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Description of work |
Proper arrangement of restroom for the participants of the event is done. |
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Cost Estimate |
$7840 |
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Start and Finish Dates |
Start: 26-06-18 Finish: 09-07-18 |
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Arrangement for drinks and snacks |
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WBS ID |
3.2 |
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Description of work |
Proper arrangement of snacks as well as drinks for the guests are done. |
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Cost Estimate |
$ 3720 |
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Start and Finish Dates |
Start: 10-07-18 Finish: 13-07-18 |
Inviting the guests
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Activity |
Description of work |
Start Date |
End Date |
Duration (days) |
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1.1.1 |
Making preparation for NAIDOC week celebrations |
Tue 08-05-18 |
Mon 14-05-18 |
5 days |
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1.1.2 |
Printing card |
Tue 15-05-18 |
Thu 17-05-18 |
3 days |
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1.1.3 |
Inviting the guests |
Fri 18-05-18 |
Mon 21-05-18 |
2 days |
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Activity |
Description of work |
Start Date |
End Date |
Duration (days) |
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1.2.1 |
Decorating the event hall |
Tue 22-05-18 |
Mon 28-05-18 |
5 days |
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1.2.2 |
Making arrangement for different facilities |
Tue 29-05-18 |
Thu 31-05-18 |
3 days |
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1.2.3 |
Welcoming the guests |
Fri 01-06-18 |
Mon 04-06-18 |
2 days |
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Activity |
Description of work |
Start Date |
End Date |
Duration (days) |
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2.1.1 |
Making group |
Tue 05-06-18 |
Thu 07-06-18 |
3 days |
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2.1.2 |
Assigning rooms |
Fri 08-06-18 |
Mon 11-06-18 |
2 days |
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2.1.3 |
Providing training facility to the participants |
Tue 12-06-18 |
Thu 14-06-18 |
3 days |
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Activity |
Description of work |
Start Date |
End Date |
Duration (days) |
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2.2.1 |
Developing group |
Fri 15-06-18 |
Mon 18-06-18 |
2 days |
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2.2.2 |
Providing training rooms |
Tue 19-06-18 |
Thu 21-06-18 |
3 days |
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2.2.3 |
Providing training to the participants |
Fri 22-06-18 |
Mon 25-06-18 |
2 days |
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Activity |
Description of work |
Start Date |
End Date |
Duration (days) |
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3.1.1 |
Preparation of facilities |
Tue 26-06-18 |
Mon 02-07-18 |
5 days |
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3.1.2 |
Arrangement for water supply |
Tue 03-07-18 |
Sun 08-07-18 |
5 days |
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3.1.3 |
Opening rest rooms |
Mon 09-07-18 |
Mon 09-07-18 |
1 day |
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Activity |
Description of work |
Start Date |
End Date |
Duration (days) |
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3.2.1 |
Hiring cook |
Tue 10-07-18 |
Wed 11-07-18 |
2 days |
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3.2.2 |
Assigning area of cooking |
Thu 12-07-18 |
Thu 12-07-18 |
1 day |
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3.2.3 |
Distributing snacks and drinks |
Fri 13-07-18 |
Fri 13-07-18 |
1 day |
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Weeks |
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WBS id |
Activity name |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
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1.1.1 |
Making preparation for NAIDOC week celebrations |
$1400 |
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1.1.2 |
Printing card |
$840 |
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1.1.3 |
Inviting the guests |
$560 |
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1.2.1 |
Decorating the event hall |
$2600 |
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1.2.2 |
Making arrangement for different facilities |
$2280 |
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1.2.3 |
Welcoming the guests |
$1760 |
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2.1.1 |
Making group |
$2520 |
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2.1.2 |
Assigning rooms |
$1600 |
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2.1.3 |
Providing training facility to the participants |
$1680 |
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2.2.1 |
Developing group |
$1760 |
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2.2.2 |
Providing training rooms |
$2520 |
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2.2.3 |
Providing training to the participants |
$1520 |
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3.1.1 |
Preparation of facilities |
$2800 |
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3.1.2 |
Arrangement for water supply |
$4200 |
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3.1.3 |
Opening rest rooms |
$840 |
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3.2.1 |
Hiring cook |
$1760 |
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3.2.2 |
Assigning area of cooking |
$840 |
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3.2.3 |
Distributing snacks and drinks |
$1120 |
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Total weekly cost |
$1400 |
$1400 |
$2600 |
$4040 |
$4120 |
$3440 |
$4040 |
$2800 |
$4200 |
$4560 |
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Cumulative cost |
$1400 |
$2800 |
$5400 |
$9440 |
$13,560 |
$17,000 |
$21,040 |
$23,840 |
$28,040 |
$32,600 |
Risk Register
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Name |
Description |
Likelihood |
Impact |
Response type |
Mitigation strategy |
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Threat |
Inappropriate knowledge |
High |
High |
Mitigate |
The problem can be mitigated by insisting people to engage within the weekly celebration so that they can be able to get proper knowledge as well as understanding on the culture of indigenous people. |
|
Threat |
Racism |
Medium |
High |
Avoid |
Absence of cultural unity among people can be mitigated by arranging number of programs that include participants from different cultures so that proper cultural unit can be developed which further can create proper educational environment within the university of CQ. |
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Opportunity |
Inappropriate Tracking of project on a regular basis |
High |
High |
Resolve |
Proper tracking of the project helps in providing the opportunity of finishing the project within the expected time and budget. |
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Tolerance |
Specific Tolerance allowed |
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Tolerance specified for time |
50 days is considered as tolerance for finishing the project of NAIDOC week celebration. |
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Tolerance specified for cost |
In order to finish the event, $37,240 is needed as the cost of the project. |
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Previous lessons learned |
Proposed activity to address (in current project) |
Work package which activity will be added |
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Lesson Previously there have been problems with attendance of students and staff at campus events. Attendance was low when students and staff perceived that the event did not relate to them or they had little interest in the event theme. |
The event must be arranged in such a way that the participants got interested in involving within the event of NAIDOC week celebration that mainly aims to raise awareness about indigenous culture. |
The activities or work package that will be added are as follows: Ø Developing groups Ø Giving proper study materials Ø Arranging exhibition. |
Using Previous Event Program for Requirements Gathering
The undersigned acknowledge that they have reviewed the <Project Name> Assessment Task 2 and agree with the information presented within this document.
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Signature: |
Date: |
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Print Name: |
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Title: |
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Organisation: |
[Consider who would have the authority to approve the start of this project?] |
References
Christopher, J. C., Wendt, D. C., Marecek, J., & Goodman, D. M. (2014). Critical cultural awareness: Contributions to a globalizing psychology. American Psychologist, 69(7), 645.
Cicmil, S., Cooke-Davies, T., Crawford, L., & Richardson, K. (2017, April). Exploring the complexity of projects: Implications of complexity theory for project management practice. Project Management Institute.
Clifford, A., McCalman, J., Bainbridge, R., & Tsey, K. (2015). Interventions to improve cultural competency in health care for Indigenous peoples of Australia, New Zealand, Canada and the USA: a systematic review. International Journal for Quality in Health Care, 27(2), 89-98.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.
Jeffery, C. A., Mitchell, M. L., Henderson, A., Lenthall, S., Knight, S., Glover, P., … & Groves, M. (2014). The value of best-practice guidelines for OSCEs in a postgraduate program in an Australian remote area setting. Rural and remote health, 14(3), 2469-1.
Lowe, S. C. (2015). Teaching indigenous students: Cultural awareness and classroom strategies for improving learning outcomes [Book Review]. Australian Aboriginal Studies, (2), 79.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.
Nasir, B. F., Black, E., Ranmuthugala, G., Nicholson, G. C., Hides, L., Toombs, M., … & Kisely, S. (2016). The need for a culturally-tailored gatekeeper training intervention program in preventing suicide among Indigenous peoples: a systematic review. BMC psychiatry, 16(1), 357.
Ridani, R., Shand, F. L., Christensen, H., McKay, K., Tighe, J., Burns, J., & Hunter, E. (2015). Suicide prevention in Australian Aboriginal communities: a review of past and present programs. Suicide and life-threatening behavior, 45(1), 111-140.
Riol, H., & Thuillier, D. (2015). Project management for academic research projects: balancing structure and flexibility. International Journal of Project Organisation and Management, 7(3), 251-269.
Rose, K. H. (2013). A Guide to the Project Management Body of Knowledge (PMBOK® Guide)—Fifth Edition. Project management journal, 44(3).
Smylie, J., Kirst, M., McShane, K., Firestone, M., Wolfe, S., & O’Campo, P. (2016). Understanding the role of Indigenous community participation in Indigenous prenatal and infant-toddler health promotion programs in Canada: A realist review. Social Science & Medicine, 150, 128-143.
Snyder, C. S. (2014). A Guide to the Project Management Body of Knowledge: PMBOK (®) Guide. Project Management Institute.
Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), 278-290.
Todorovi?, M. L., Petrovi?, D. ?., Mihi?, M. M., Obradovi?, V. L., & Bushuyev, S. D. (2015). Project success analysis framework: A knowledge-based approach in project management. International Journal of Project Management, 33(4), 772-783.
Truong, M., Paradies, Y., & Priest, N. (2014). Interventions to improve cultural competency in healthcare: a systematic review of reviews. BMC health services research, 14(1), 99.
Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.
Walker, R., Schultz, C., & Sonn, C. (2014). Cultural competence–Transforming policy, services, programs and practice. Working together: Aboriginal and Torres Strait Islander mental health and wellbeing principles and practice, 195-220.
West, R., Usher, K., Foster, K., & Stewart, L. (2014). Academic staff perceptions of factors underlying program completion by Australian Indigenous nursing students. The Qualitative Report, 19(12), 1.
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