National Archive Of Australia Website Upgrade: HR Planning, Responsibility Assessment, And Resource Management Plan

HR Planning

Human resource planning or HRP can be easily stated as a continuous process for systematic planning so that it can be easily used for upgrading the archive’s website. It can also be used in order to achieve the optimum use of the valuable assets of an organization. One of the assets includes human resources. The main objective of human resource planning is to ensure the best kinds of fits, which focus on the shortage of workforce. Human resource planning helps in ensuring that a balance is maintained between the jobs and employees. This planning maintains the balance by taking care that the man-power neither falls short nor it is surplus. The four main steps in human resource in human resource planning can be used for analyzing the supply of various labor bodies. Human resource planning needs to be started by proper assessing and analyzing the current capacity of human n resources. Human resource planning is supposed to be flexible the enough in order to meet the short-term challenges of the organizations along with changing the business environmental conditions. These changes are brought for the long term. Human resource planning is initiated by auditing as well as accessing the ability of human resources in the organization, on.

The project closure report mainly analyses three areas that are stakeholders, human resource, and communication. There are mainly two types of stakeholders in the above project that is a public government body and lastly supplier. Human resources are people who combine to be the workforce in an organization, economy or business sector. It can also be defined as an organizational function. This function looks after the people and issues that are related to people. These issues include hiring and recruiting employees, performance management, development of the organization and its culture, benefits, and compensation, onboarding employees, and training. Communication is the key to success for every organization. Communication between the stakeholders is very important for the smooth functioning of the organization. The employees should also have a fluent communication among themselves. The lack of communication may cause various problems to the organization. The problems include miscommunication among employees, and among the supervisors and juniors. Senior authority should take continuous updates regarding the whereabouts of the employees and the projects under them. This communication would help the higher authority regarding the satisfaction of the employees and the amount of people needs to be recruited. The website has been designed for public user login where website user will have the option of browsing and searching the website without any kind of necessary registration. This makes the website user-friendly and the basic access to the website does not need registration. Anyone who wishes to input data to the website needs to register and login with a unique email address. The user only would access this input provided by the user. An unauthorized user would not be allowed to get access to it. The person with valid mail id and password would be allowed to log in and carry out the work he wants to do. This makes the website secured enough. The access to authorized user helps the website secure confidential information regarding the organization. Securing the information that might be harmful to the organization if leaked is very important. Unauthorized users might get access to the information and hand it over or sell it to the opponent organization. This might lead to a great loss to the organization. The present kind of website should be carried over for redeveloping the whole website. For the user, the profile should be inclusive of online form which can be used to contact archivers for removing or editing of user added content. The given project is all about a website which enables the national geographic archives of Australia to easily collect data about photographic feature collection on this site. People who have visited the place might post pictures regarding the place and the animals that they have seen. This would be helpful to the organization largely. The interface will mainly enable the national archives of Australia for easy collection data, which is all about the photographic collection of a feature on the website. The interface of this website should be considered to be modern, engaging and user-friendly which has been designed in such a way that it can easily meet the needs of people of all ages, various levels of computing and English literacy.

Resource Management Plan

Identification of organizational strategic goals and implementation steps are mainly used for achieving them inessential part of the human resource management plan. Strategic goals include recruiting employees for various departments, dividing those employees according to their specialization and providing the proper training so that they are able to perform tasks properly. Human resource management helps the organization in many ways. It is considered to be the beginning step which can be used in a number of activities which mainly ensures the HR management. HR management stands for human resource management. It is used to define the management as well as the development of the employees in a particular organization like the National Archive. It is also known as talent or personnel management. With the help of human resource management, the talent of employees is allowed to express and they are nourished by the organization. Human resource management looks after the things that are related to the management of organization’s human capital. Proper evaluation of HR management plan for success in mainly inclusive of recruitment policies, hiring process which can be used for analyzing the extent to which the HR is part of the website strategic plan. It can be also to ensuring the fact that how effective, as well as efficient, are the leaders. It also ensures that the leaders are much focused on strengthening the employers. The leaders are supposed to look after that proper training is provided to the new employees regarding the work they are supposed to do in the team. Each and every work should be properly explained to the employees. This is done to ensure that the employees are able to deliver efficient performance to the organization. Communication plays a key role in keeping a given this website project on task. Communication helps an organization in many aspects. These aspects include building a team, making things clear, helps in dealing with problems and many more. Effective communication helps in building a team. Effective as well as honest communication can bring the employees together to form a team. Communication among the staff is the first step that helps in creating a team. Employees who maintain a continuous tough with their colleges can build a good team. A transparent communication between the boss and the employees may help in clarifying doubts regarding problems. Problems would feel free and comfortable to share their problems with the boss. This effective communication between the boss and the employees help to bind the company. Effective communication also helps in making things clear. In case of any conflict, effective communication can help in resolving the conflict. Communication through instructions, meetings, employee handbooks or performance reviews can help the organization largely. Communication also helps in dealing with problems. Bad communications cause problems. If two or more employees receive conflicting instructions, misunderstanding may take place. If a supervisor does not respond to the questions of employees or avoids discussion of employee issues, it creates a barrier among them. Good communication can resolve all the problems in an organization. Thus, an effective communication builds a team as well as increases the loyalty of the employees. The project manager is mainly in charged with various kinds of guidelines in all the aspect of the project, which is mainly inclusive of the communication plan. The specifics of this website project is mainly inclusive of methods and frequency which can vary as per the needs of the project. Having a proper understanding regarding the purpose of the communication plan will ultimately help the manager in realizing various goals. The project communication plan mainly sets up some kind of standard which can be used for analyzing the fact that how communication will take place.

Responsibility Assessment Matrix (RAM Matrix)

The findings and lesson of this National Archive website can be improved by taking a large number of steps. This steps can be considered to be beneficial for improving efficiency. It mainly signifies the level of performance which mainly describes a process which can be used for the lowest amount of input which is used for creating the lowest amount of input. Efficiency mainly relates to the use of all kind of input which can be used for producing any kind of given output. The above-stated activities can be used for improving the outputs or results in a project. Productivity can be easily stated ratio of output and input which can be easily used in various production process. Various kinds of activities like training, financial incentives, a delegation of responsibility, appropriate management style and lastly properly defining of jobs and task to each individual of the project.

HR (Human resource) feature is considered to be one of the core features of any organization. Some features of the Human resource include people-oriented, comprehensive function, individual-oriented, continuous function, pervasive function, staff function, development-oriented and challenging function. Human resource features come with various roles and responsibilities, which mainly range from hiring to onboarding. They come up with a large number of task like organization, communication, discretion, multi-tasking and lastly conflict management. Human resource department for this project should ensure the fact employee information is properly organized and accessible. Human resource manager mainly serves as a mode of communication between employees and other managers. Human resource should have proper training so that they can easily keep a record of personal information of team members who are part of the given project. HR managers play a key role in conflict management in any organization. Conflicts are very often in an organization. It is an inevitable part of an organization. HR managers can solve the conflicts with the help of effective communication. The manager can talk to the participants of the conflicts individually and try to solve the conflict. The manager should talk in a way that would not make the conflict participant think that he is on their side or he is on the opponent’s side. The participants might be asked to compromise. This helps in resolving the conflict.

The communication plan needs to set up for upcoming projects like National Archive which can be used in four major areas like expectation, consistency, productivity, and outcome.  Expectation refers to the aims that an organization has from a project. Consistency refers to the number of workers involved in a project. The number of people involved in projects describes more consistency. Productivity defines the performance of the employees in the project. The number of loyal and honest employees increases the amount of productivity. Outcome refers to the result that is obtained after the project. Project communication plan for the National Archive website can be used for ensuring and setting up some kind of standards in which the communication can easily take place. It will allow the project manager to maintain control of the project which mainly ensures that all the stakeholders receive proper kind of information. Communication at regular interval allows employees to work continuously on a project. A communication plan will help the project manager to easily lead a whole team to the desired kind of outcome for a project. Without any kind of proper communication with the stakeholder, the project might fail to meet the various requirements of the project.

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