Measurable Organizational Value
Discuss about the Impact Of Project Management And Benefits.
The report is concerned with the details of the Online Stud management system. The Detailed analysis and the measurable goals of the organization is provided in this report. The schedule and budget is also provided in this report.
|
Rank |
Factor |
Description |
Metrics |
Measurable value |
Time frame |
|
1 |
Financial |
The invested money on the project improves organizational operational and functions. |
Profit calculation |
12% increment |
2 month |
|
2 |
Customer |
More number of customers will utilize the online system and thus it helps in attracting more number of customers. |
Feedback |
12% increment |
1 months |
|
3 |
Operational |
The operations of the organization will be handled effectively due to development of online management system |
Management plan |
7% decrease |
2 months |
|
4 |
Social |
The system functions as well as its benefits will be promoted through social media |
Social sites |
13% increment |
2 months |
|
5 |
Strategy |
Effective strategy of project management must be used within the project. |
Strategic analysis matrix |
7% increment |
3months |
The in scope of the project includes
- Module improvement
- Development of prototype
- Making improvement for the new system
- Determining system requirements
- Development of superior interface
- Development of database
- Development of Book for stallion facility
- Breed registry development
- Development of general ledger and marketing database
- Stallion booking contract management
- Option of tracking costs
- Development of recording procedure
- Facility for reviewing history
- Customized communication option
The assumptions that are made in the project are elaborated below:
- It is assumed that the entire management system will be developed in 76 days
- It is expected that the project will be finished within the budget 78,528
- It is assumed that the scope of the project will be following during the progress of the project
The constraints of the project include:
Time: The entire project needs to be finished with 78 days otherwise the budget of the project will increase.
Scope: The scope of the project must be followed appropriately during the project progress.
Budget: The project needs to be finished within 478,528 otherwise financial related issues will occur within the organization Stud Farm.
The scope of the project will be effectively managed by utilizing steps that includes:
Tracking scope creep: The changes that are needed must be effectively managed in order to avoid scope creep within the project
Changes in project scope: The changes that are required in the project mainly helps in enhancing project cost and thus in order to avoid any type of financial challenges, it is the responsibility of the project manager to manage the cost of the project
Understanding requirements of the project: In order to manage the project scope, it is quite necessary to know the project requirements effectively.
People: The personnel who are involved in the project are listed below:
|
Resource Name |
Type |
Max. Units |
Std. Rate |
|
Project manager |
Work |
100% |
$ 35.00/hr. |
|
Project planner |
Work |
100% |
$ 30.00/hr. |
|
Financial manager |
Work |
100% |
$ 25.00/hr. |
|
Developer |
Work |
100% |
$ 30.00/hr. |
|
System engineer |
Work |
100% |
$ 30.00/hr. |
|
Designer |
Work |
100% |
$ 30.00/hr. |
|
Tester |
Work |
100% |
$ 27.00/hr. |
|
System analyst |
Work |
100% |
$ 37.00/hr. |
|
Database administrator |
Work |
100% |
$ 30.00/hr. |
|
Human resource manager |
Work |
100% |
$ 27.00/hr. |
|
Risk analyst |
Work |
100% |
$ 27.00/hr. |
|
Programmer |
Work |
100% |
$ 30.00/hr. |
|
System administrator |
Work |
100% |
$ 30.00/hr. |
|
Software engineer |
Work |
100% |
$ 31.00/hr. |
|
Sponsor |
Work |
100% |
$ 0.00/hr. |
Technology: The technologies associated with project are listed below:
|
Hardware |
Processor, RAM, operating system |
|
Software |
Reporting tool, task scheduling, system software |
|
Network |
Application firewall |
Facilities: Proper facility of medication must be present during system development for the project team members.
Other: The resources that are needed include:
|
Travel requirements |
Proper travel facility is provided to the project stakeholders. |
|
Training requirements |
Training facility must be provided to the team members of the project. |
|
Task Name |
Finish |
|
Milestone 1: Completion of project initiation phase |
Thu 17-05-18 |
|
Milestone 2: Completion of project planning phase |
Wed 06-06-18 |
|
Milestone 3: Completion of designing phase |
Wed 20-06-18 |
|
Milestone 4: Completion of development phase |
Tue 07-08-18 |
|
Milestone 5: Completion of testing phase |
Fri 17-08-18 |
|
Milestone 6: Completion of project closure phase |
Fri 24-08-18 |
The assumptions that are generally made for the project of online stud management system are as follows:
- The development of the online management system will be finished within 76 days
- The entire project of online system development will be completed within the budget of around $78,528
- The project will progress as per the scope that is identified in the initial stage of the project.
|
Risk ID |
Description |
Probability |
Threat |
Rate |
Assigned To |
Response strategy |
Threat/Opportunity |
|
1 |
Budget shortfall: The budget shortage problem can occur within the project due to inappropriate estimation of project budget. |
Up to 99% |
High |
High |
Financial manager |
The problem can be mitigated by undertaking Earned value analysis in the project. |
Threat |
|
2 |
Schedule slippage: The problem of schedule slippage occur within the project due to inappropriate tracking of project schedule. |
Up to 90% |
High |
High |
Project manager |
The project can be prevented by tracking project schedule regularly. |
Threat |
|
3 |
Inexperienced project manager: Due to improper experience, the project manager faces difficulty in managing project. |
Up to 80% |
Medium |
Medium |
Human resource manager |
The problem can be mitigated by hiring experienced project managers |
Threat |
|
4 |
Improper working of management system: This can generally occur due to more utilization of the online system by the customers. |
Up to 75% |
Medium |
Medium |
Technical engineer |
It can be mitigated by updating the system. |
Opportunity |
|
5 |
Improper management: If the project is not managed properly then it will be quite difficult to finish the project on time. |
Up 75% |
Medium |
High |
Project manager |
It can be prevented by regularly tracking the performance of the project. |
Threat |
It is identified that the online management system for the organization “Stud Farm” is mainly implemented for delivering quality based breeding services. The project manager plays an important role in managing the quality of the project throughout the project lifecycle by tracking the supplied hardware as well as software and by providing proper training services to the team members. This not only helps in providing quality-based system but also helps in finishing the project work within the expected time.
Verification activities
|
Verification activities |
When? |
|
Testing the system |
Testing of the system is generally done after the implementation of online stud management system. |
|
Checking for codes of practices |
After the project is completed then code of practices are checked for ensuring that proper code of practices is used. |
|
Document review |
Proper document review is done in closure phase for making sure that all the activities of the project are properly executed. |
|
Verification activities |
When? |
|
Internal audits |
After the completion of system development, internal audits are undertaken. |
|
External audits on suppliers |
External audits on suppliers are done after they deliver the resources for the project. |
|
Analysis and confirmations that control as well as corrective action are successful applied |
After the implementation phase of the project it is analyzed and confirmed that proper control as well as corrective actions are properly undertaken |
|
Activities |
Status |
|
Has testing been completed? |
Yes |
|
Have document been approved and reviewed? |
Yes |
|
Requirements Traceability Matrix been checked? |
No |
|
All issues closed |
Yes |
|
Handover completed? |
Yes |
|
Training completed? |
Yes |
The measurable organizational value of the project can be successfully evaluated with the help of the steps that are provided below:
- By determining various areas of the project
- By determining the value of the project
- By developing, various project metric
- Setting proper project timeframe
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