Project Overview
The paper mainly focuses on the project “opening of a beauty Salon in Auckland”, North Island which is the largest and most populous city in the world. The main aim of the project is to open a beauty salon in Auckland that will be helpful in providing excellent service to the customers at a low cost. It is found that Auckland is the populous city and therefore presence of a beauty parlour with excellent ambience and customer service will generally attract people. It is found that the beauty parlours that are present in Auckland are quite expensive and thus the middle-class people faces financial issues in regularly visiting the salon. In order to resolve the issue, the new beauty parlour that is opened provides services at a very low cost so that anyone can enjoy the services.
2.1 Aim and purpose
The main aim or purpose of the project is to open a beauty salon in Auckland, North Island for providing excellent ambience as well as service to the customers at a low cost so that the customers will get attracted to the services of the organization.
2.2 Brief description of what the completed project will provide for the client
The completed project of beauty salon will provide the following to the customers of the organization:
Excellent customer service: The beauty salon provides excellent service to the customers so that they will enjoy their service at cheapest price.
Lower cost: The services that are provided by the organization is at very low cost as compared to the cost that is charged by the other salons of the Auckland.
Proper ambience: The ambience and the quality of products that are utilized by the salon are excellent and thus the customers will get happy after visiting the salon.
3.1 Description of the boundaries of the project
The boundaries of the project are listed below:
Scope: It is quite necessary to follow the project scope for finishing the project of beauty salon within the time and budget that is approved.
Time: The project manager must be able to finish the project within the time that is 95 days. It is found that extension in the deadline of the project can cause financial issues.
Budget: It is necessary to complete the opening of beauty salon within the approved budget otherwise number of financial issues can occur.
3.2 In-scope
The in-scope of the project are as follows:
- Opening of a beauty salon in Auckland
- Designing the salon
- Setting up social media accounts
- Creating killer website
- Developing low cost marketing
3.3 Out-scope
Project Scope
The out-scope of the project are listed below:
- Information about suppliers are not provided
- Training is not provided to the staffs
3.4 Measuring the documentation and final report section against the assessment schedule
It is found that the documentation as well as final report of the project suggests that the project will get completed within the time that is approved. It is found that documentation as well as final report of the project elaborates the significance and importance of the project. It is identified that the entire project will be completed within the time that is 95 days within the budget that is around $123,160. All the steps that are generally conducted are present within the final report so that the report can be used later whenever necessary.
3.5 Milestone
The milestones of the project are listed below:
|
Milestone |
Completion date |
|
Milestone 1: Completion of initiation phase |
Tue 28-08-18 |
|
Milestone 2: Completion of the planning phase |
Thu 20-09-18 |
|
Milestone 3: Completion of execution phase |
Thu 08-11-18 |
|
Milestone 4: Completion of closure phase |
Tue 27-11-18 |
3.6 Brief description of deliverable
The deliverable of the project is elaborated below:
- Designing the salon
- Providing excellent customer service
- Marketing
- Creating killer website
- Developing low cost marketing ideas
- Setting up social media accounts
- Hiring staff
- Revaluating the business plan
3.7 WBS
Figure 1: WBS
(Source: Created by author)
The WBS that is provided above consists of four phases that are initiation, planning, execution as well as closure phase. The initiation phase is the starting phase of the project in which activities like development of business case, undertaking feasibility analysis, appointment of team members is undertaken. The planning phase is the second phase of the project in which the entire project plan in planned. In the execution phase, the entire project related activities are executed for finishing the project. Now, the closure phase of the project is considered as the last phase in which the project is reviewed and proper documentation on the project is created.
3.8 Gantt chart
Figure 1: Gantt chart
(Source: Created by author)
3.9 Schedule of the project
|
Task Name |
Duration |
Start |
Finish |
|
Opening of a beauty Salon in Auckland, North Island |
76 days |
Tue 14-08-18 |
Tue 27-11-18 |
|
Initiation phase |
11 days |
Tue 14-08-18 |
Tue 28-08-18 |
|
Developing business case |
2 days |
Tue 14-08-18 |
Wed 15-08-18 |
|
Undertaking feasibility study |
2 days |
Thu 16-08-18 |
Fri 17-08-18 |
|
Establishing charter |
3 days |
Mon 20-08-18 |
Wed 22-08-18 |
|
Appointing team members |
4 days |
Thu 23-08-18 |
Tue 28-08-18 |
|
Milestone 1: Completion of initiation phase |
0 days |
Tue 28-08-18 |
Tue 28-08-18 |
|
Planning phase |
17 days |
Wed 29-08-18 |
Thu 20-09-18 |
|
Making plan for the business |
3 days |
Wed 29-08-18 |
Fri 31-08-18 |
|
Figuring the funding |
4 days |
Mon 03-09-18 |
Thu 06-09-18 |
|
Finding a mentor |
3 days |
Fri 07-09-18 |
Tue 11-09-18 |
|
Putting an accounting as well as inventory program’ |
4 days |
Wed 12-09-18 |
Mon 17-09-18 |
|
Finding the right location |
3 days |
Tue 18-09-18 |
Thu 20-09-18 |
|
Milestone 2: Completion of the planning phase |
0 days |
Thu 20-09-18 |
Thu 20-09-18 |
|
Execution phase |
35 days |
Fri 21-09-18 |
Thu 08-11-18 |
|
Designing the salon |
5 days |
Fri 21-09-18 |
Thu 27-09-18 |
|
Providing excellent customer service |
5 days |
Fri 28-09-18 |
Thu 04-10-18 |
|
Marketing |
4 days |
Fri 05-10-18 |
Wed 10-10-18 |
|
Creating killer website |
3 days |
Thu 11-10-18 |
Mon 15-10-18 |
|
Developing low cost marketing ideas |
5 days |
Tue 16-10-18 |
Mon 22-10-18 |
|
Setting up social media accounts |
4 days |
Tue 23-10-18 |
Fri 26-10-18 |
|
Hiring staff |
3 days |
Mon 29-10-18 |
Wed 31-10-18 |
|
Revaluating the business plan |
6 days |
Thu 01-11-18 |
Thu 08-11-18 |
|
Milestone 3: Completion of execution phase |
0 days |
Thu 08-11-18 |
Thu 08-11-18 |
|
Closure phase |
13 days |
Fri 09-11-18 |
Tue 27-11-18 |
|
Stakeholder sign off |
3 days |
Fri 09-11-18 |
Tue 13-11-18 |
|
Post project review |
6 days |
Wed 14-11-18 |
Wed 21-11-18 |
|
Documentation |
4 days |
Thu 22-11-18 |
Tue 27-11-18 |
|
Milestone 4: Completion of closure phase |
0 days |
Tue 27-11-18 |
Tue 27-11-18 |
|
Milestone Completion Form |
|
Project code: <Please Fill> |
|
Project Name: Opening of a beauty Salon in Auckland, North Island |
|
Milestone number: 1 |
|
Milestone completion date: Thu 28-08-18 |
|
Milestone description: Completion of planning phase |
|
Milestone constraints and risks: The risks that are associated with completion of planning phase are listed below: · Inappropriate development of business case · Undertaking improper feasibility study · Improper development of project charter |
|
Milestone activities: The activities are listed below: · Developing business case · Undertaking feasibility study · Establishing charter · Appointing team members |
|
Milestone completed on- Tue 28-08-18 Signed by: Team leader Date: Client: Date: Project co-ordinator: Date: |
|
Milestone Completion Form |
|
Project code: <Please Fill> |
|
Project Name: Opening of a beauty Salon in Auckland, North Island |
|
Milestone number: 2 |
|
Milestone completion date: Tue 20-09-18 |
|
Milestone description: Completion project planning phase. |
|
Milestone constraints and risks: The risks that are associated with completion of planning phase are listed below: · Inappropriate development of business plan · Finding improper location · Getting improper mentor |
|
Milestone activities: The activities are listed below: · Making plan for the business · Finding the right location · Figuring the funding · Finding the right mentor · Putting an accounting as well as inventory program · Finding the right location. |
|
Milestone completed on- Tue 20-09-18 Signed by: Team leader Date: Client: Date: Project co-ordinator: Date: |
|
Milestone Completion Form |
|
Project code: <Please Fill> |
|
Project Name: Opening of a beauty Salon in Auckland, North Island |
|
Milestone number: 3 |
|
Milestone completion date: Thu 08-11-18 |
|
Milestone description: Completion project execution phase. |
|
Milestone constraints and risks: The risks that are associated with completion of execution phase are listed below: · Improper design of the salon · Not connected with social media · Inappropriate marketing ideas |
|
Milestone activities: The activities are listed below: · Designing the salon · Providing excellent service · Marketing · Creating website · Developing low cost marketing ideas · Setting proper social media marketing related ideas · Hiring staffs · Revaluating the business plan |
|
Milestone completed on- Thu 08-11-18 Signed by: Team leader Date: Client: Date: Project co-ordinator: Date: |
|
Milestone Completion Form |
|
Project code: <Please Fill> |
|
Project Name: Opening of a beauty Salon in Auckland, North Island |
|
Milestone number: 4 |
|
Milestone completion date: Tue 27-11-18 |
|
Milestone description: Completion project closure phase. |
|
Milestone constraints and risks: The risks that are associated with completion closure phase are as follows: · Inappropriate documentation · Improper project review |
|
Milestone activities: The activities are listed below: · Stakeholder signoff · Post project review · Documentation |
|
Milestone completed on- Tue 27-11-18 Signed by: Team leader Date: Client: Date: Project co-ordinator: Date: |
The budget that is needed for opening a beauty salon is around $123,160. It is found that detailed chart of the project budget is provided below:
|
Cost needed for human resources |
|||
|
Name |
Working hours |
Cost/hr |
Cost |
|
Project manager |
168 hrs. |
$ 50.00/hr |
$8400 |
|
Project planner |
176 hrs. |
$ 40.00/hr |
$7040 |
|
Financial manager |
80 hrs. |
$ 45.00/hr |
$3600 |
|
Mentor |
88 hrs. |
$ 40.00/hr |
$3520 |
|
Designer |
40 hrs. |
$ 45.00/hr |
$1800 |
|
IT manager |
56 hrs. |
$ 40.00/hr |
$2240 |
|
Marketing manager |
112 hrs. |
$ 40.00/hr |
$4480 |
|
Human resource manager |
112 hrs. |
$ 35.00/hr |
$3920 |
|
Total cost for human resources |
$35,000 |
|
Total cost of the project |
|
|
Human resource cost |
$35,000.00 |
|
Designing cost |
$ 25,000.00 |
|
Materials |
$ 30,000.00 |
|
Total cost of the project |
$90,000.00 |
|
Risk |
Description |
Probability |
Impact |
Mitigation |
|
Improper budget analysis |
Due to improper budget analysis, financial issues can occur. |
High |
High |
It is quite necessary to engage in proper budget analysis for successfully finishing the project within the approved budget. |
|
Lack of experienced staff |
Due to improper experience, the staffs are unable to provide proper service to the customers. |
Medium |
High |
It is necessary to hire experienced staffs for the project. |
|
Inappropriate design of the salon |
The design that is developed for the salon is not appropriate and as a result the opening of salon can get obstructed. |
High |
High |
It is quite necessary to appropriately design the salon so that the project work gets completed. |
|
Hiring inexperienced team members |
Due to inexperience team members it is quite difficult to manage the operations of the beauty salon properly. |
Medium |
Medium |
It is quite necessary to hire experienced team members of the project. |
|
Improper revaluation of business plan |
Due to inappropriate revaluation, the project team faces lot of difficulties in proceeding with the project. |
High |
Medium |
It is quite necessary to properly revaluate the entire business plan for completing the project successfully. |
|
Improper management |
It is found that due to improper management, the customers will not be able to get proper service which further can affect the business of beauty salon |
Medium |
Medium |
It is quite necessary to properly manage the project for avoiding any type of issue. |
|
Improper advertisement |
Due to improper advertisement, only few people will able to know about the salon and thus the number of customers who will visit the salon will be less. |
High |
Medium |
It is quite necessary to properly advertise with the help of social media. |
|
Funding issue |
Due to inappropriate funding issue, the project team members face lot of issue in progressing within the project. |
High |
High |
It is necessary to arrange the money from funding before initiation of the project. |
|
Inappropriate customer service |
Due to inappropriate customer service the reputation of the salon would get affected. |
High |
Medium |
It is necessary to maintain the service that is delivered to the customers of the organization. |
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