PRINCE2 Project Management Audit Plan And Governance Principles

Auditable Categories and Metrics

Audit Plan

The Project Governance Report is a vital communication tool that is used as the basis for ensuring that the project board and other major project stakeholders are provided with timely, relevant and reliable project information.  As a consequence of this report a framework is provided where by issue can be reported and decisions made in a transparently accountable manner.Kerzner (2013) states (p. 21) that governance relates to decisions that define expectations, accountability, responsibility, the granting of power, or verification of performance.

  Governance relates to consistent management, cohesive policies, and processes and decisions-making rights for a given area of responsibility.  Governance enables efficient and effective decision-making to take place.The PMBOK (2013) section 2.2.2 discusses project governance and advises that it is a framework that provides the project manager and team with structure, processes, decision-making models and tools for managing the project, while supporting and controlling the project for successful delivery.

The report is based on the contents of Directing plus Managing Successful Projects with PRINCE2 (2009), A Guide to the Project Management Body of Knowledge (PMBOK Guide) 5^th Edition (2013) and Kerzner Project Management: A Systems Approach to Planning, Scheduling and Controlling (2013).Please complete the report for the case study (Nocturnal Dialysis Conversion Project) provided within the Assessments section in the Moodle. 

1.  Overall Project Responsibility The responsibility for this project lies with the project manager as he is given the responsibility of managing the entire project. However, all the other stakeholders like supervisor, quality analyst, building contractor and others also have the responsibility to ensure all the duties are fulfilled and all deliverables have been achieved so that the project is completed successfully.The roles of the stakeholders are shown in the following table. The executive management board will monitor the entire project on an overall and will approve certain change requests and management decisions.   

2.  Roles, Responsibilities and Performance Criteria The roles, responsibilities and performance criteria for this project consist of the duties of the stakeholders that they need to fulfil for the requirements of the project. The performances of the stakeholders will be judged on the basis of the quality and quantity of work they produced during the course of the project. The quality of the stakeholders’ work will decided on the basis of the quality of outcome of the project.

• The project manager will plan, manage and govern the project.
• The sponsor will provide funds for the project.
• The suppliers will provide resources for the project.
• The quality analyst will analyse and audit the quality of the project.

  3.  Governance Arrangements The governance arrangements for this project consist of monitoring of the project activities of the building contractor. The project manager will specifically appoint the quality analyst and the project supervisor who will govern the project and report back to the project manager. Based on the reports, the project manager will deploy changes that will be beneficial for the project.

1.  Relationship to the Portfolio The Relationship to the Portfolio for this project is prepared by using the business strategies of the organization as the basic requirement that needs to be fulfilled during the course of the project. The project portfolio will be created based on the requirements that align towards the preferred business strategy of the organization.     

  4.Termination / Closure Plan               

The roles of relevant stakeholders for the project are shown in the following table.

    
1.  Overall Project Responsibility

The responsibility for this project lies with the project manager as he is given the responsibility of managing the entire project. However, all the other stakeholders like supervisor, quality analyst, building contractor and others also have the responsibility to ensure all the duties are fulfilled and all deliverables have been achieved so that the project is completed successfully.

The roles of the stakeholders are shown in the following table. The executive management board will monitor the entire project on an overall and will approve certain change requests and management decisions. 

2.  Roles, Responsibilities and Performance Criteria The roles, responsibilities and performance criteria for this project consist of the duties of the stakeholders that they need to fulfil for the requirements of the project. The performances of the stakeholders will be judged on the basis of the quality and quantity of work they produced during the course of the project. The quality of the stakeholders’ work will decided on the basis of the quality of outcome of the project.

• The project manager will plan, manage and govern the project.
• The sponsor will provide funds for the project.
• The suppliers will provide resources for the project.
• The quality analyst will analyse and audit the quality of the project.

  3.  Governance Arrangements The governance arrangements for this project consist of monitoring of the project activities of the building contractor. The project manager will specifically appoint the quality analyst and the project supervisor who will govern the project and report back to the project manager. Based on the reports, the project manager will deploy changes that will be beneficial for the project. 5.  Relationship to the Portfolio The Relationship to the Portfolio for this project is prepared by using the business strategies of the organization as the basic requirement that needs to be fulfilled during the course of the project. The project portfolio will be created based on the requirements that align towards the preferred business strategy of the organization. 
1.  Authorisation Points  The authorisation points for this project are based on the decisions taken by the project manager but will be specifically applied to certain project attributes like:

• Budget
• Schedule
• Contract Tender
• Additional fund requests
• Project Site
• Building Standards
• Resources Required
• Completion of Repair
• Additional Space for Dialysis Unit
• New Nocturnal Unit
• Repair of Existing Unit

All these must be first authorized by the project manager before they are processed further.Decision making process: –

• Project Progress
• Compliance with Standards
• Audit of Project Quality
• Change Management
• Risk Assessment
• Reflection on Project

   2.  Delegation The delegation arrangements for this project are the responsibilities of the human resources manager and the delegation process will the done on the basis of skills and experience. The duties will first be divided and then the human resources manager will appoint stakeholders to their duties after assessing their skills and experience in the chosen role.The delegation for this project is as follows.    3.  Information Validity              

The information regarding the project will be documented in business case and the validity of information will be verified by:

• Project budget and expenses
• Project time period
• Cost and other benefits
• Business strategy options
• Major risks
• Future scope
• Advantages of the project

Scrutiny

The scrutiny arrangements for this project are done on the basis of the requirements of the project. Generally, the scrutiny process is done at the end of the project by the project manager but in many projects including this one, there will be a continuous scrutiny process to be undertaken by the supervisor and report to the project manager. The initial scrutiny will be done by the project manager whereas the final scrutiny will be performed by the management board who will then business decisions accordingly. 

Status Reporting 

• The status reporting arrangements for this project are based on written reports and will be carried out by the project stakeholders.
• Each of the stakeholders will create a project log and at the end of each week, the weekly project log will be collected together and the status of the project will be reported to the project manager by sending the updated project log.
• There will also be an audit report that will be made in order to review the quality of the project on a regular basis.
• Further, there are evm and control reports that are used to monitor project progress, meeting of deliverables and others.

Improvement 

• The improvement arrangements for this project are based on certain standards set by the project manager before the initiation of the project.
• The entire project can be further improved if the project manager governs the project regularly and inject new ideas for enhancement of the project.
• The stakeholders should ensure updating the project manager using daily project progress reports so that he is able to govern the project as well as execute change management. 

Stakeholder Engagement

The stakeholder engagement arrangements for this project are to be done by the human resources manager but the stakeholder requirement perquisites will be set by the project manager. The stakeholders of the project will be separately added after they are tested for their skills and experiences in their roles.

The stakeholder engagement is shown as follows.

Schwalbe, K. (2015). Information technology project management. Cengage Learning.Walker, A. (2015).

 Project management in construction. John Wiley & Sons.

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