Project Charter For Social Media Research Centre Web Application

Task 1: Prepare Project Charter

The objectives of the project are as following.

1. The purpose of the project is delivering a high quality information storing and handling application
2. The project will be providing a product for the research center
3. Developing a website application for the assistance of research center within eight months
4. Providing a agile and scalable entity to the social media research center
5. The project will not cover the implementation of the intranet

The acceptance criteria of the project are as following.

1. The project must be able to provide the solution to the organization
2. The information handling operations must be reliable
3. The information must be provided in real time
4. The project must not exceed the pre-allocated time and cost
5. The project must be able to include authorization functionality
6. The users must be able to understand the usage of the system
7. The project must be able to provide a high quality product
8. The project must be able to provide a secure product that can prevent cyber attacks
9. The project manager must be able to handle the employee issues effectively
10. The resource allocation of the project must be efficient and effective

The list of limitations and assumptions in the project are as following.

1. The project manager resolves the conflicts between the project team members effectively
2. The project completed within the provided deadline and allocated capital
3. The stakeholders always supported the project
4. The resource allocation within the project was adequate
5. The hardware and software used in the project were fully working
6. The project manager was able to deal with all the risks
7. The user manual for the system is adequate enough to teach the users about the process of using it
8. The system does not provide security against severe DDoS attack
9. The system is connected to disaster recovery centre
10. The database of the system is efficient

The lessons learnt from the project are as following.

1. The database must be on a different server from the one that holds the website
2. The network must be efficient enough to connect all parts together
3. The project manager must be able to resolve the conflicts between the employees
4. The project must inform the sponsor and owner of the project is any external issue occurs
5. The project owner must make the potential users understand the importance of the project
6. The project manager must create a training plan for the system users
7. The project manager must be able to allocate the resources properly
8. All the project processes must be done according to the law and regulations

Plan purpose – In order to get the desired level of success from the project, team work is the main key. The plan of the project was developed by consulting with the project team regarding the different types of activities of the whole project. The effective level of communication is also required for the team work of the project (Heagney, 2016). In order to communicate with the team members, both the written and verbal communication will be used. The written communication would be done by using the email platform while at the workplace verbal communication will also took place. The main philosophy that will be used as the backbone of the project is to perform an efficient teamwork for achieving a common organizational goal (Verzuh, 2015). The project manager will inform regarding the updates of the project works to the project owners and the sponsors through email.

Identification of stakeholders – The project work has the following stakeholders; project owner, project sponsor, project manager, software and hardware vendor and the project team members. All of the stakeholders need to have the detailed information regarding the main goal of the project and the different types of activities that would be perform for the project work (Snyder, 2014). In this context, the timeline of the delivery of the project deliverables and the milestones need to be well known by the teammates and the project managers and the project managers should also inform the others at the higher level for achieving the desired level of success from the team work for the project.  

Information to be shared – The main information that needs to be shared among the stakeholders is that what is going t be delivered at the end of the project work, the time of delivery and the cost of the deliverables. Therefore, at the preliminary level, the project developers need to calculate the required time for the project and the budget of the project (Rees-Caldwell & Pinnington, 2013).  The details regarding the timeline and milestone of the project need to be shared among the stakeholders. At the time of performing the project activities the details about the different types of responsibilities of the team members should be well known to all the team members.

Frequency of information exchange – The information that needs to be shared at the preliminary level should be shared at the beginning of the project work. Meanwhile performing the different types of activities the updates regarding the project activities would be communicated weekly basis. The emails will be done on each week by informing the present status of the project and the team members and project manager will discuss regarding the same on every week meeting at the workplace (Golini, Kalchschmidt & Landoni, 2015). More information regarding the partial completion of the project work would be exchanged at the time of the milestone of the whole project work.

Basic Details

Location of information exchange – The initial level of the information exchange would be exchange among the project owner, sponsors and project managers at the office of the project owner’s office. After the initiation of the project work, the information exchange would be done in the workplace meeting (Hwang & Ng, 2013). The written information exchanged would not require any physical space for exchanging among the stakeholders. This would be handled through the use of the information technology tools.

Purpose of communication – The initial requirements of the project from the project owner is the fundamental requirement of the project work. This is information would tell about the actual deliverable of the project (Leach, 2014). After that the project manager would deliver the timeline of the project and the budget required for the project work. The time and budget are the main information for measuring the success of the project work. While performing the activities of the project work, effective level of communication is required among the project team members because they need to know who are the responsible people and for which works. They would also require know which parts of the works have been completed and how much (Braglia & Frosolini, 2014). The sponsor and the project owner need to know whatever have done till the milestones and if there any changes in the predefined constraints. This is very important as their money is associated with the success of the project.

Mechanism for communication – It has been already declared that the two types of communication will be considered at the time of conducting the project work. Meetings and emails are the two main mechanism of conducting the communications among the stakeholders of the project. The meetings will be held at the workplace of the organization. The other communication would be done through the written mail. Therefore, these communications can be done by using the computer system of the organization. In order to efficiently communicate with the project team members they would also use the mobile phone and message services.

Change management – The project scope and the resources of the project would not be changed throughout the project in general. However, in case of any emergency situation, the resources may be changed in the project. The project development team would try to maintain the timeline and the budget calculated at the initial level. However, in case of emergency the timeline may be altered. However, the budget should not exceed the amount of AUD 50,000.

Meeting agenda – The first meeting of the project is among the project owner, sponsor and the project manager. In this meeting the different types of requirements of the project would be discussed. In this meeting the preliminary idea of the project and the final deliverable would be decided. The second meeting would be help among the project team members and the project manager regarding the budget and timeline of the project. Detailed project plan is the main action of the meeting (Schwalbe, 2015). After developing this plan, the project manager would arrange another meeting with the project owner and sponsor for discussing the cost (budget), milestones and final deadline for the project. After this meeting the project work would be start (Kerzner, 2013). Intermediate meetings would be arranged for discussing the status of the project and the future works for completing the project work.

Braglia, M., & Frosolini, M. (2014). An integrated approach to implement project management information systems within the extended enterprise. International Journal of Project Management, 32(1), 18-29.

Golini, R., Kalchschmidt, M., & Landoni, P. (2015). Adoption of project management practices: the impact on international development projects of non-governmental organizations. International Journal of Project Management, 33(3), 650-663.

Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt Assn.

Hwang, B. G., & Ng, W. J. (2013). Project management knowledge and skills for green construction: Overcoming challenges. International Journal of Project Management, 31(2), 272-284.

Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Leach, L. P. (2014). Critical chain project management. Artech House.

Rees-Caldwell, K., & Pinnington, A. H. (2013). National culture differences in project management: Comparing British and Arab project managers’ perceptions of different planning areas. International Journal of Project Management, 31(2), 212-227.

Schwalbe, K. (2015). Information technology project management. Cengage Learning.

Snyder, C. S. (2014). A Guide to the Project Management Body of Knowledge: PMBOK (®) Guide. Project Management Institute.

Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.

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