Project Scope and Constraints
A volcanic tropical island, Saint Helena in the South Atlantic Ocean having dimensions of 4000 x 1950 kilometers marking the border between Angola and Namibia in the Southwestern Africa. It has a population of 4,534 individuals and measures about sixteen by eight kilometers. A project is being considered for the development of the island through transforming the existing operations and operational structures and providing the tourists and individuals looking forward to visit the island. The project is about to establish a marina near Jamestown Wharf in manner to complement the recently build airport and allowing better services to the tourists and others who are willing to take a tour to the island. The project will lead to shaping the surroundings those are around the hills in manner to release more flat building and lands within the existing environment of the island and creating more new and attractive facilities.
This report presents the project management approaches those are necessary for the development of this transformation within the existing environment of the island regarding the logistical and engineering work. Consideration of the project management approaches and frameworks will be playing crucial role in the development of this project and leading towards the success. The constraints and information provided in this report can be utilized by the government for the development of the environment that can result in better profits for the UK government. Following report presents all the constraints those are necessary for the identification of a sophisticated scope for delivering the entire project.
The information gather techniques those could be utilized for the collection of the information related to the stakeholder perspective are interviews, face to face meetings, surveys, conference, telephonic interview and many more. The collection of the data through questionnaire distribution can be represented as the appropriate approach towards the successful and efficient delivery of the project. Following are some of the important concerns related to the identified stakeholders, their roles, and responsibilities throughout the project lifecycle.
Name |
Stakeholder |
Roles |
Responsibilities |
Impact |
Interest |
Aimee Curtis |
Project Manager |
Mange the roles and responsibilities of other stakeholders including all the responsible activities those are necessary for the successful development of the project |
Identify the needs and requirements of the project and involved stakeholders and manage all the constraints of the project in an efficient and effective manner. |
Very High |
Very High |
Louie Phillips |
Head of the Project |
Take the hard decisions those are related to the overall growth and development of the organization and approved all the necessary approvals for the project execution |
Decisions should be taken considering the consequences of the decisions on every stakeholder and managing their roles and responsibilities in an efficient and effective manner. |
Very High |
High |
Morgan Norris |
Architect |
Prepare the design for the execution of the project and develop a sophisticated and precise model for the new development. He will be playing the very crucial role in the development of the project and establishing the new transformation. |
Develop the design considering each and every corner of the design considering the future impacts and long run of the project ad use the latest technologies that ca contribute in the engineering works. |
High |
Medium |
Emily Houghton |
Business Analyst |
Analyze the business environment of the island considering the tourism, costs, and profits those could be made through new development |
Thoroughly research the business environment and propose sophisticated model on the costs and competitors strategies those can contribute in the successful growth and development of this project |
High |
High |
Erin Newton |
Resource Manager |
Take care of the resources those are necessary for the project execution and manage them throughout the project lifecycle including the logistics and transporting |
He or she should assure that the resources will not lag throughout the project lifecycle and all the resources will be managed in an efficient and effective manner |
High |
Medium |
Charlie Nixon |
Market Analyst |
Analyze the external and internal environment of the tourism for the island and identify the necessary steps those should be carried out by the UK government for the development of a better revenue through executing this project |
Thorough research the market strategies being adopted by the competitors and utilize them for proposing the strategies those could alternatively result in the development of a project that can result in the effective and efficient output |
Medium |
Medium |
Georgina Doherty |
Promotional Manager |
Promote the new development and growth of the project and attract more tourists those can alternatively result in the enhancement of the revenue being invested for the growth and development of the organization. |
Make sure that every eligible individual is well introduced with the project development and all the tourists who are looking forward for an Island tour consider once for arriving at the island. |
Medium |
High |
– |
Local community |
Promote the growth and development of the project through supporting the new development and assuring that the project delivery has not any obstacle in the successful development |
They should assure that the project is being delivered has not been restricted by any of the individual and the project is being delivered in an efficient and effective manner |
High |
Low |
Louie Arnold |
Civil Engineers |
The civil engineers will be executing the design developed by the architect for the construction and destruction those are necessary for this transformation |
Make sure that the construction will proceed exactly as per the design developed by the architect and assure that the objectives and engineering works of the project is being achieved |
High |
Very High |
– |
UK Government |
Support the project through providing necessary funds and legal approvals without resisting the transformation. |
Provide enough funds and all the necessary legal allowance |
High |
High |
Name |
Role |
Communication type |
Objective |
Medium |
Frequency |
Owner |
Deliverable |
Aimee Curtis |
Project Manager |
Project team meetings |
Develop an effective and efficient project management strategies |
Face to face |
Weekly |
Project manager |
Agenda, and Meeting Minutes |
Louie Phillips |
Head of the Project |
Kickoff meeting |
Get approval for the growth and development of the project |
Conference call, face to face meeting |
Monthly |
Project manager |
Agenda, Meeting Minutes, schedule |
Morgan Norris |
Architect |
Designing and development of the project |
Discuss the technical design and development of the project |
Face to face |
Weekly |
Technical lead |
Design, development, changes |
Emily Houghton |
Business Analyst |
Business constraints |
Needs and requirement analysis related to the business |
Telephonic, face to face, |
Twice a month |
Project manager |
Agenda, and Meeting Minutes |
Erin Newton |
Resource Manager |
Resource analysis and management |
Identification of the resources necessary for the development and growth of the project |
Face to face |
Monthly |
Project manager |
Agenda, and Meeting Minutes |
Charlie Nixon |
Market Analyst |
Effective solutions related to market growth |
Coping up with the tourism competitive market |
Face to face |
Weekly |
Project manager |
Agenda, and Meeting Minutes |
Georgina Doherty |
Promotional Manager |
Identification of the promotional strategies and campaign |
Popularity and promotions of the changes being proposed for the project development |
Conference call face to face |
Twice a Month |
Project manager |
Agenda, and Meeting Minutes |
– |
Local community |
Review the benefits of the project |
Needs, requirements of the community and possible benefits those could be adhered |
Face to face, conference |
Monthly |
Project manager |
Agenda, and Meeting Minutes |
Louie Arnold |
Civil Engineers |
Construction and engineering perspectives |
Project execution related matter and management of the stakeholders under civil engineer |
Face to face meeting, conference call |
Weekly |
Project manager |
Agenda, and Meeting Minutes |
– |
UK Government |
Loans related conversation |
Loan perspective questions and answers and approval discussion |
|
Twice a Month |
Agenda, and Meeting Minutes |
Political issues
Local community needs to be agreed upon the changes and transformation being implemented within the environment that could lead to the political issues as the local community might resist the change and not willing to hand over their properties to the government.
Loan needs to be approved that means political aspects are necessary and it becomes crucial part to agree the government for paying the expenses needed for the delivery of the project. The political aspects are considerable factor as all the stakeholders need to be agreed on the same concept.
Stakeholder Analysis and Roles
The project will include the transport and logistics for connecting the island with the cities and thus, political agreement on this topic is crucial for the successful development and execution of the project.
The tourism is the major sector of concern for the development and execution of this project and hence, the tourists need to have proper passports and political approval for moving into the island ad availing the services being offered to them.
Following are the issues those might affect the overall growth and development of the project from the perspective of then different stakeholders:
Communication gap: The communication should be executed in an efficient and effective manner as the project will run for long time and the stakeholders need to be well informed and updates should be provided on regular basis. Regular meeting in every month can be recommended as the best approach towards connecting with the stakeholders and analyzing the different perspectives related to the project execution.
Schedule escalation: there are the possibilities that uncertainties could lead to the enhancement in the schedule of the project and that can be eliminated through single action that include proper and effective project planning considering every sector of the project.
Cost escalation: Thus issue is related to many factors and it is capable of distorting the entire project constraints and leads the project towards failure. Cost is one of the crucial factor for stating that the delivered project is successful and should be managed in an efficient and effective manner.
Output is not satisfactory for the stakeholders: The project might lags in delivering the necessary output and the stakeholder’s dissatisfaction level can be limited. The success level of a project can be determined through determining the satisfaction level of the stakeholders.
Scope creep: This is one of the issue that must be considered while delivering any project and the deliverables of the project must consider the delivery and accomplishments those are considered while planning the project deliverables.
Environmental issue: Since the entire project will be executed on the island and thus, environmental factors will play a crucial role in the development and growth of the project. Tides, rain, storm, are some of the considerable environmental issues those might affect the growth and development of the project.
Political issue: Political issues have been discussed in the above section of this report describing how crucial could be the identification and consideration of the political issues while delivering this project.
Communication Plan
Background
Saint Helena Island can be a center from where the UK government can make better profits through developing an effective and efficient modifications those can attract the tourists. It is a vast project and needs to consider many aspects related to the management of the objectives and scope of the project as mentioned earlier. The proposed transformation will include establishment of the hotels, airport reshaping, transport and logistic network, mooring facilities, berthing facilities, sheltered marina complex, government facilities, and maintenance of the ocean boats.
Finance: Source of funds
The government and some private sponsors will be funding for the growth and development of the project. Loan proposal will be put in front of the UK government with a draft of the project proposing the crucial activities and possible benefits those could be gathered through the successful delivery of this project. Private sponsors will be offered promotion and advertisement of the company I exchange of the funds being provided for the development of the Saint Helena Marina project.
Objectives and scope
In-scope objectives of the project are:
- To propose a transformation that can enhance the tourism experience of the tourists moving to island
- To propose the managerial and leadership attribute those can led to the successful and efficient delivery of the project
- To establish a sophisticated model of activities for the execution of the changes being proposed within the project delivery
- To increase the traffic of the tourists through providing far better and effective services those can enhance the customer experience and attracting more tourists and reflect in the overall revenue of the UK government
Out-scope objectives are:
Core technical concept for the development of the design and constructions have been out of the scope for this report
The promotional campaign and advertisement of the island will be out of scope for the delivery of the project
Benefits
- Enhance the total revenue of the UK government collecting from tourism sections and increase the treasury of the government
- Increase the traffic of the tourist looking forward for touring an island and attract them towards the island through providing far better services
- Enhance the economic condition of the local community living on the island and UK society
- Providing innovative and better services to the tourists looking for a spectacular experience of the island
Summary of stakeholder issues
- Resource management: the resources need to be managed for the delivery of the project needs to be managed in an effective and efficient manner and reaching the resources to an island can be an issue for the development and growth of the project.
- Proper and effective communication: Communication gaps need to be eliminated while developing the successful project and every aspect of the project needs to be communicated among the stakeholders in an effective and efficient manner.
- Transporting: Since the project is about to be delivered on an island and so the logistic and transporting can be an issue for the growth and development of the project as it could be an obstacle in meeting the necessary resources.
- Total cost: The total cost of the project can be altered and manipulated if certain activities are being altered due to some uncertainties and thus, could affect the overall cost and budget of the entire project.
- Legal agreements: Legal aspects of the project delivery need to be considered while identifying the needs and requirements of the stakeholders and the project.
- Experienced manager or leader: The project will be a long run project and various aspects need to be considered and so, an experienced and well educated leader needs to take over the project.
Stakeholder management plan
Regular meetings will be held with the proper documentation of the growth and development of the project will be proposed in front of every stakeholder in manner to discuss the different perspectives of the project. The roles and responsibilities of the stakeholders will be managed as per the information provided in the above report. Conflict management and proper communication are some of the other techniques those could be helpful in managing the stakeholders involved in the project.
Key milestones
WBS |
Task Name |
Duration |
Start |
Finish |
1 |
St. Helena Marina Project |
1070 days |
Mon 5/28/18 |
Fri 7/1/22 |
1.1 |
Project Initiation |
160 days |
Mon 5/28/18 |
Fri 1/4/19 |
1.1.6 |
M 1: Requested loan passes |
0 days |
Fri 1/4/19 |
Fri 1/4/19 |
1.2 |
Project Planning |
220 days |
Mon 1/7/19 |
Fri 11/8/19 |
1.2.9 |
M 2: project planning Completed |
0 days |
Fri 11/8/19 |
Fri 11/8/19 |
1.3 |
Project Execution |
385 days |
Mon 11/11/19 |
Fri 4/30/21 |
1.3.9 |
M 3: Project Execution completed |
0 days |
Fri 4/30/21 |
Fri 4/30/21 |
1.4 |
Monitoring and Auditing |
145 days |
Mon 5/3/21 |
Fri 11/19/21 |
1.4.6 |
M 4: completed |
0 days |
Fri 11/19/21 |
Fri 11/19/21 |
1.5 |
Project Closure |
160 days |
Mon 11/22/21 |
Fri 7/1/22 |
1.5.6 |
M 5: completed |
0 days |
Fri 7/1/22 |
Fri 7/1/22 |
High-Level Schedule
WBS |
Task Name |
Duration |
Start |
Finish |
1 |
St. Helena Marina Project |
1070 days |
Mon 5/28/18 |
Fri 7/1/22 |
1.1 |
Project Initiation |
160 days |
Mon 5/28/18 |
Fri 1/4/19 |
1.1.1 |
Analyse the current issue |
25 days |
Mon 5/28/18 |
Fri 6/29/18 |
1.1.2 |
Neutralising problem with a solution |
30 days |
Mon 7/2/18 |
Fri 8/10/18 |
1.1.3 |
Feasibility analysis of the proposed solution |
35 days |
Mon 8/13/18 |
Fri 9/28/18 |
1.1.4 |
Proposing draft of the project |
25 days |
Mon 10/1/18 |
Fri 11/2/18 |
1.1.5 |
Applying for loan to the UK government |
45 days |
Mon 11/5/18 |
Fri 1/4/19 |
1.1.6 |
M 1: Requested loan passes |
0 days |
Fri 1/4/19 |
Fri 1/4/19 |
1.2 |
Project Planning |
220 days |
Mon 1/7/19 |
Fri 11/8/19 |
1.2.1 |
Analysis of the requirements |
25 days |
Mon 1/7/19 |
Fri 2/8/19 |
1.2.2 |
Analysing the required resources |
30 days |
Mon 2/11/19 |
Fri 3/22/19 |
1.2.3 |
Identification of the work Breakdown Structure |
35 days |
Mon 3/25/19 |
Fri 5/10/19 |
1.2.4 |
Assigning Architect |
45 days |
Mon 5/13/19 |
Fri 7/12/19 |
1.2.5 |
Stakeholders identification |
15 days |
Mon 7/15/19 |
Fri 8/2/19 |
1.2.6 |
Timeline estimation |
25 days |
Mon 8/5/19 |
Fri 9/6/19 |
1.2.7 |
Assigning roles and responsibilities to the stakeholders |
30 days |
Mon 9/9/19 |
Fri 10/18/19 |
1.2.8 |
Cost Identification for the delivery of the project |
15 days |
Mon 10/21/19 |
Fri 11/8/19 |
1.2.9 |
M 2: project planning Completed |
0 days |
Fri 11/8/19 |
Fri 11/8/19 |
1.3 |
Project Execution |
385 days |
Mon 11/11/19 |
Fri 4/30/21 |
1.3.1 |
Preparing the Design of the Marina Complex |
60 days |
Mon 11/11/19 |
Fri 1/31/20 |
1.3.2 |
Proposing the design for the approval |
35 days |
Mon 2/3/20 |
Fri 3/20/20 |
1.3.3 |
Implementation of the Mooring Facilities |
60 days |
Mon 3/23/20 |
Fri 6/12/20 |
1.3.4 |
Establishment of the berthing facilities |
70 days |
Mon 6/15/20 |
Fri 9/18/20 |
1.3.5 |
Developing the permanent birthing facilities |
65 days |
Mon 9/21/20 |
Fri 12/18/20 |
1.3.6 |
Establishment of the sheltered Marina complex |
40 days |
Mon 12/21/20 |
Fri 2/12/21 |
1.3.7 |
Implementation of the government facilities |
30 days |
Mon 2/15/21 |
Fri 3/26/21 |
1.3.8 |
Service, fuel and repairing facilities arrangements |
25 days |
Mon 3/29/21 |
Fri 4/30/21 |
1.3.9 |
M 3: Project Execution completed |
0 days |
Fri 4/30/21 |
Fri 4/30/21 |
1.4 |
Monitoring and Auditing |
145 days |
Mon 5/3/21 |
Fri 11/19/21 |
1.4.1 |
Evaluation of the activities every activity |
30 days |
Mon 5/3/21 |
Fri 6/11/21 |
1.4.2 |
Identifying modifications |
25 days |
Mon 6/14/21 |
Fri 7/16/21 |
1.4.3 |
Project Evaluation checklist |
45 days |
Mon 7/19/21 |
Fri 9/17/21 |
1.4.4 |
Implementing changes |
20 days |
Mon 9/20/21 |
Fri 10/15/21 |
1.4.5 |
Reviewing the project activities |
25 days |
Mon 10/18/21 |
Fri 11/19/21 |
1.4.6 |
M 4: completed |
0 days |
Fri 11/19/21 |
Fri 11/19/21 |
1.5 |
Project Closure |
160 days |
Mon 11/22/21 |
Fri 7/1/22 |
1.5.1 |
Stakeholder sign off |
25 days |
Mon 11/22/21 |
Fri 12/24/21 |
1.5.2 |
Project Documentation |
40 days |
Mon 12/27/21 |
Fri 2/18/22 |
1.5.3 |
resource releasing |
40 days |
Mon 2/21/22 |
Fri 4/15/22 |
1.5.4 |
Stakeholder releasing from contract |
30 days |
Mon 4/18/22 |
Fri 5/27/22 |
1.5.5 |
Lessons learned documentation |
25 days |
Mon 5/30/22 |
Fri 7/1/22 |
1.5.6 |
M 5: completed |
0 days |
Fri 7/1/22 |
Fri 7/1/22 |
Project Budget
WBS |
Task Name |
Duration |
Predecessors |
Resource Names |
Cost |
1 |
St. Helena Marina Project |
1070 days |
$1,333,600.00 |
||
1.1 |
Project Initiation |
160 days |
$215,600.00 |
||
1.1.1 |
Analyse the current issue |
25 days |
Business Analyst, Market Analyst, Project Manager |
$28,000.00 |
|
1.1.2 |
Neutralising problem with a solution |
30 days |
3 |
Business Analyst, Market Analyst, Project Manager, Architect, Civil Engineers |
$50,400.00 |
1.1.3 |
Feasibility analysis of the proposed solution |
35 days |
4 |
Business Analyst, Market Analyst, Project Manager, Architect, Civil Engineers |
$58,800.00 |
1.1.4 |
Proposing draft of the project |
25 days |
5 |
Business Analyst, Market Analyst, Project Manager |
$28,000.00 |
1.1.5 |
Applying for loan to the UK government |
45 days |
6 |
Business Analyst, Market Analyst, Project Manager |
$50,400.00 |
1.1.6 |
M 1: Requested loan passes |
0 days |
7 |
$0.00 |
|
1.2 |
Project Planning |
220 days |
$312,000.00 |
||
1.2.1 |
Analysis of the requirements |
25 days |
8 |
Architect, Business Analyst, Civil Engineers, Market Analyst, Project Manager, Resource Manager, Resources[1], Promotional Manager |
$66,000.00 |
1.2.2 |
Analysing the required resources |
30 days |
10 |
Architect, Civil Engineers, Project Manager, Resource Manager |
$43,200.00 |
1.2.3 |
Identification of the work Breakdown Structure |
35 days |
11 |
Architect, Civil Engineers, Project Manager, Resource Manager |
$50,400.00 |
1.2.4 |
Assigning Architect |
45 days |
12 |
Architect, Civil Engineers, Project Manager, Resource Manager |
$64,800.00 |
1.2.5 |
Stakeholders identification |
15 days |
13 |
Architect, Civil Engineers, Project Manager, Resource Manager |
$21,600.00 |
1.2.6 |
Timeline estimation |
25 days |
14 |
Architect, Civil Engineers, Project Manager, Resource Manager |
$36,000.00 |
1.2.7 |
Assigning roles and responsibilities to the stakeholders |
30 days |
15 |
Project Manager |
$16,800.00 |
1.2.8 |
Cost Identification for the delivery of the project |
15 days |
16 |
Project Manager, Resource Manager |
$13,200.00 |
1.2.9 |
M 2: project planning Completed |
0 days |
17 |
$0.00 |
|
1.3 |
Project Execution |
385 days |
$400,000.00 |
||
1.3.1 |
Preparing the Design of the Marina Complex |
60 days |
18 |
Architect, Civil Engineers, Resources[1] |
$43,600.00 |
1.3.2 |
Proposing the design for the approval |
35 days |
20 |
Architect, Civil Engineers, Resources[1] |
$29,600.00 |
1.3.3 |
Implementation of the Mooring Facilities |
60 days |
21 |
Architect, Civil Engineers, Resources[1], Human Labour, Promotional Manager |
$65,200.00 |
1.3.4 |
Establishment of the berthing facilities |
70 days |
22 |
Architect, Civil Engineers, Resources[1], Human Labour, Promotional Manager |
$74,400.00 |
1.3.5 |
Developing the permanent birthing facilities |
65 days |
23 |
Architect, Civil Engineers, Resources[1], Human Labour, Promotional Manager |
$69,800.00 |
1.3.6 |
Establishment of the sheltered Marina complex |
40 days |
24 |
Architect, Civil Engineers, Resources[1], Human Labour, Promotional Manager |
$46,800.00 |
1.3.7 |
Implementation of the government facilities |
30 days |
25 |
Architect, Civil Engineers, Resources[1], Human Labour, Promotional Manager |
$37,600.00 |
1.3.8 |
Service, fuel and repairing facilities arrangements |
25 days |
26 |
Architect, Civil Engineers, Resources[1], Human Labour, Promotional Manager |
$33,000.00 |
1.3.9 |
M 3: Project Execution completed |
0 days |
27 |
$0.00 |
|
1.4 |
Monitoring and Auditing |
145 days |
$259,200.00 |
||
1.4.1 |
Evaluation of the activities every activity |
30 days |
28 |
Business Analyst, Market Analyst, Project Manager, Resource Manager |
$43,200.00 |
1.4.2 |
Identifying modifications |
25 days |
30 |
Business Analyst, Market Analyst, Project Manager, Resource Manager |
$36,000.00 |
1.4.3 |
Project Evaluation checklist |
45 days |
31 |
Architect, Business Analyst, Civil Engineers, Market Analyst, Project Manager, Resource Manager |
$90,000.00 |
1.4.4 |
Implementing changes |
20 days |
32 |
Architect, Business Analyst, Civil Engineers, Market Analyst, Project Manager, Resource Manager |
$40,000.00 |
1.4.5 |
Reviewing the project activities |
25 days |
33 |
Architect, Business Analyst, Civil Engineers, Market Analyst, Project Manager, Resource Manager |
$50,000.00 |
1.4.6 |
M 4: completed |
0 days |
34 |
Architect, Business Analyst, Civil Engineers, Market Analyst, Project Manager, Resource Manager |
$0.00 |
1.5 |
Project Closure |
160 days |
$146,800.00 |
||
1.5.1 |
Stakeholder sign off |
25 days |
35 |
Civil Engineers, Project Manager, Resource Manager |
$28,000.00 |
1.5.2 |
Project Documentation |
40 days |
37 |
Project Manager, Resource Manager |
$35,200.00 |
1.5.3 |
resource releasing |
40 days |
38 |
Project Manager, Resource Manager |
$35,200.00 |
1.5.4 |
Stakeholder releasing from contract |
30 days |
39 |
Project Manager, Resource Manager |
$26,400.00 |
1.5.5 |
Lessons learned documentation |
25 days |
40 |
Project Manager, Resource Manager |
$22,000.00 |
1.5.6 |
M 5: completed |
0 days |
41 |
$0.00 |
Risks
- Increase in the schedule
- Increase in the budget
- Resource lagging or jumping
- Communication gap
- Transporting
- Not meeting the project constraints
Assumptions
- Project draft will be approves
- Project will be executed as per the mentioned plan
- Milestones will be achieved in an efficient and effective manner
- High quality deliverables will be the output
Project communications
Face to face meetings, Conference calls, and Video conferencing are some of the ways for the communication purpose and weekly reports will be presented in front of the stakeholders regarding the growth of the project.
- Communication gaps should be eliminated
- Regular meeting with the development report should be communicated with the stakeholders
- Project evaluation should be carried out
- Roles and responsibilities should be mentioned clearly and concisely
I get to know that the project needs to consider every aspect of the project and the activities should be carried out in an efficient and effective manner under experienced and educated manager for the accomplishment of all the managerial activities those are considerable for the successful delivery of the project
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