Characteristics of Projects
1.The five characteristics which helps differentiate projects from other functions carried out in the daily operations of the organization are described below:
- A project is having definite life span of activities
- Every activity had to be completed within the fixed time and associated cost
- Division of roles and responsibilities helps the stakeholder to complete their specified task within approved cost and time allocated
- The proactive identification of the risks helps in completing the smooth flow of business operations and helps in successful completion of the tournament
- The quality of the expected outcome can be checked which helps in analysing the changes required in the project for finishing the project as expected (Hentschel, Muehlheusser, and Sliwka, 2015).
2.The implementation of the project is important to the strategic planning and the project manager because the strategic plan focuses on the arrangement of tournament activities, analysis of the resources required for completing the project, and the systematic synchronization of activities for the implementation of tournament arranged in New England. The project manager plays a key role in scheduling of activities and division of role among the participating parties. He is responsible for completing the project within the scheduled time and approved cost for the tournament. The effective utilization of the required resources and equipment can be done by managing coordination between the project manager and strategic planning. It helps in completing the arrangement of tournament for Manchester united soccer club successfully without any distraction and chaos.
3.The technical and the sociocultural dimensions of the project manager are two sides of the same coin because the success of the project depends on the skills and experience of the project manager and the good project manager is the one who is well versed in technical skills as well as sociocultural skills. The complexities of the employees regarding technical and cultural issues should be effectively resolved by the project manager for the successful completion of the tournament without having any distraction among the working employees.
4.The advantages and disadvantages of functional, matrix, and dedicated team approaches to managing project are:
|
Particular |
Advantages |
Disadvantages |
|
Functional |
The scheduling of activities of the tournament helps in completing the project effectively and efficiently within the approved time and budget |
Lack of skills and expertise of the employees in completing the assigned task and functional responsibilities |
|
Matrix |
The matrix should be drawn for the division of responsibilities according to the skills and expertise of the employees and stakeholders |
The conflict and chaos can occur during the sharing of resources among the participating units |
|
Dedicated team |
The project can be completed within the time and cost allocated due to the effective coordination between the working units (Shivaramakrishna, Jain, Nagda, Chitroda, and Jain, 2015) |
The employees are not able to show their inner talent due to the working of the team management program. |
5.The project is linked to the strategic plan for completing the tournament program within the time and cost approved. The integration among the project activities helps in satisfying the need and requirement of the project owner (Sheremeta, 2016). The development of the scope management plan, resource management plan, inventory management plan, and synchronization of tournament activities, seating arrangement, communication plan, and risks management plan helps in the successful completion of the tournament arranged for MUSC in New England.
6.The six elements of the typical project scope are described in the table below:
|
Six elements of scope statement |
|
Project Objectives |
|
The objective of the project is to deliver the tournament program successfully in New England |
|
Deliverables |
|
The deliverables of the project are Work breakdown structure, Project schedule, communication management plan, and risks management plan |
|
Milestones |
|
The project should be completed within the approved time and cost |
|
Technical Requirement |
|
The technical requirement of arranging the tournament in the New England should be analysed |
|
Limits and Exclusion |
|
No development of monitoring program No training and development program Project should be completed within approved cost and time |
|
Customer Review |
|
The success of the tournament can be analysed by reviewing the customer feedback |
7.The project objectives help in answering the questions like:
- What is the expected date of the project completion?
- What is the approved cost of the project?
- What is the flow of synchronising the activities?
- What is the expected outcome of the project?
In the given case study, the project should be completed within the period of 146 days. The estimated cost of the project is $ 70,000.
8.Time Constrain for the project is that the project should be completed within the specific scheduled date.
Scope-accept: The scope means that the project should focuses on activities for completing the project. The scheduling of activities helps in completing the project without any conflict and chaos (Passenheim, 2015).
Advantages and Disadvantages of Project Management Approaches
Cost-enhance: The estimation of the cost helps in managing the resources and optimizing the activities accordingly. It helps in completing the project within the approved budget
9.The information which is included in the work packages are the information related to the responsibilities and the required resources for completing the project, time required for finishing the tasks, and the estimated budget for completing the activities (Ramlee, Soong, Ibrahim, 2012).
10.The responsibility matrix is useful rather than WBS for the small project because it helps in analysing the responsibilities according to the capabilities of the employees. The responsibility matrix helps in completing the arrangement of tournament for Manchester united soccer club successfully without any distraction and chaos (Kose, Argan, and Argan, 2011).
Project Background
The project owner of Manchester United Soccer club is focusing on developing an effective WBS for arranging a tournament in the New England. The approved cost of the project is $ 70000. The owner wants to arrange the tournament activities in the proper format so as to minimize the distraction and chaos in the deployment of the project (Park and Park, 2015). There were different proposal for the successful implementation of the tournament from the stakeholders such as arrangement of tournament T-shirt, arrangement of trophies, and others. The owner wants to synchronise the activities in the proper format with the development of WBS for the effective implementation of the project schedule for the successful arrangement of tournament in the New England
Project Scope
|
Project Scope |
|
In-Scope activities |
|
Finalization of the tournaments Selection of the vendor Selection of the Event coordinator Selection of the team Selection of the venue place Final Date of the tournament Selection of the trophies Arrangement of tournament T-shirt Approval of the Revenue required Arrangement of the qualified referee Confirmation from the vendor Division of role and responsibilities Development of the requirement specification plan Finalization of the tournament location in New England Decision related to course events Finalization of unique silk-screen design for the tournament Selection of the tournament events Training and development program for the team members Organization of the tour Arrangement of medals and trophies for the winning team Seating Arrangement Development of the test plan Completion of testing Implementation of the tournament |
|
Out of scope activities |
|
Monitoring of the project schedule Training and development program |
High Level Requirement
Coordination among the team member
Registration of the players and team
Arrangement of the qualified referee
Arrangement of funds for T-shirts
Arrangement of funds for medals and trophies
Deliverables and Milestones
The deliverables of the project is the WBS for synchronising the project activities for the successful implementation of the tournament program in the New England location.
|
Milestone |
Start Date |
End Date |
|
Finalization of the tournament |
8-june-2018 |
14-June-2018 |
|
Sign off the project charter |
27-August-2018 |
27-August-2018 |
|
Preparation of the risks Plan |
03-October-2018 |
04-October-2018 |
Stakeholders
|
List of stakeholder |
Name of the stakeholder |
Responsibilities |
|
Project Owner |
Nicolette Conway |
The project owner is responsible for developing requirement specification plan |
|
Project Manager |
Mike Weiltman |
The project manager is responsible for developing project schedule and WBS |
|
Project Sponsor |
R. Brown |
The project sponsor is responsible for approving the project budget |
|
Resource Manger |
Robert Michael |
The resource manager is responsible for arranging the required resources and equipment for the successful implementation of the tournament |
|
Procurement manager |
E. Buhalis |
The purchasing of medals, trophies and T-shirt |
|
Event Manager |
S. Chang |
He is responsible for arranging seating arrangement and finalization of the venue place. |
References
Hentschel, S., Muehlheusser, G., and Sliwka, D. (2015). The impact of managerial change on performance. Retrieved from https://ftp.iza.org/dp6884.pdf
Kose, H., Argan, M., and Argan, M. (2011). Special event management and event marketing. Journal of management and marketing research. Retrieved from https://www.aabri.com/manuscripts/11847.pdf
Park, K., and Park, S. (2015). Trend of event management research. Retrieved from https://www.researchgate.net/publication/301334692_Topic_Trend_of_Event_Management_Research
Passenheim, O. (2015). Project Management. Retrieved from https://home.hit.no/~hansha/documents/theses/projectmanagement.pdf
Ramlee, R., Soong, C., Ibrahim, H. (2012). A sport tournament scheduling problem. Retrieved from https://pdfs.semanticscholar.org/9ee4/c25675f1766ba5546456a2cc848d8380d062.pdf
Sheremeta, R. (2016). The pros and cons of workplace tournament. Retrieved from https://mpra.ub.uni-muenchen.de/74859/1/MPRA_paper_74859.pdf
Shivaramakrishna, S., Jain, K., Nagda, H., Chitroda, D., and Jain, N. (2015). Study of tournament management system. International journal of trend in research and development, 2(5). Retrieved from https://www.ijtrd.com/papers/IJTRD160.pdf
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