Project Management: Goals, Scope, And Overview – Case Study

Goal statement

In project management, setting or describing project goal is the fundament requirement for project manager. In present case, oil storage organization has been facing issue related to its oil or unleaded petrol tank leakage and poor infrastructure. 30 % oil tanks used in business operations has been destroyed and collapsed. This is because oil tanks have been planted since past many years and poor infrastructure facilities. Therefore in this case, project of repairing and repainting oil tanks into better condition has been undertaken (Garel, 2012). In order to set goal of undertaken repairing project, SMART technique has been used. Following is the application of SMART technique:

Specific: Goal of project is to repair and repaint oil tanks that have been destroyed due to usage, age and bad infrastructure. Goal is to apply patches on damaged areas, fit steel anchors, repaint all tanks and replace main supply valve of tank 3.

Measurable: Project is measured on the basis of its leakage and profitability of tanks after project is executed. During project, patches, anchors fittings, repainting and replacement of valve will be tested by outside expert in maintaining oil tanks.  

Attainable: Applying patches, fitting anchors, repainting oil tanks and replacement of valve of tank 3 is the attainable goal of the undertaken project ((Marques and Lauras, 2011).  

Realistic: All goals and objective of undertaken project is realistic and tangible results of patched tanks and better infrastructure tanks are the outcome.  

Timeframe: Project shall complete within 40 days with 5 days of grace period.

Under this statement of project management, scope of undertaken project will be defined i.e. the area or people that get affected by project will be stated here. Scope statement in project management defines limits or boundaries of project in terms of business functionality and stakeholders. Present project affects main business function i.e. oil storage function therefore scope is extended to business operations of oil storage organization (Khan, 2012). For the purpose of present project, stakeholder analysis technique has been used to analyze impact of project on key stakeholders. Following are stakeholders of oil storage organization and impact of this project on them:

Customers: Since oil storage is the main line business of present company, therefore their customers has to suffer to some extent. For few days (when repair and repaint work is on progress) tanks have to be empty. Therefore during that time, oil storage organization will not be able to provide its services to its customers. Business of their customers or oil dealers will get impacted in negative manner (Butt and Savolainen, 2016).

Society: Society will get impacted in positive manger from the undertaken project of repair and repaint of oil storage tanks. At present stage, oil storage organization has been facing leakage of oil or petrol from its oil storage tanks and this gets into surrounding soil. This has been environmental issues that will be recovered from the undertaken project (Heravi and Trigunarsyah, 2015).

Health, Safety and Environmental Department: At present stage, environmental fines or penalty has been imposed on oil storage organization because of leakage of petrol from damaged tanks. After the completion of project, petrol leakage will get stopped and fines will not be imposed on organization.

Scope statement

Project management supports analysis and statement of key deliverables under which what is required to be achieved through undertaken project will be defined. In this case, following are key deliverables:

Storage oil tanks have been leaking from many places and therefore steel patches will be applied on such damaged areas. Therefore successfully applying and stoping oil leakages through steel patches is one of the key deliverable of the undertaken project. Another deliverable of the project is to fit 4 steel anchors on each of the oil tanks. Steel anchors will be placed on top of all tanks and is another key deliverable (Gunawan, 2012). Cleaning all three tanks from inside and repainting all three tanks from outside is another key deliverable of the undertaken project. Last key deliverable of the project is replacement of main supply valve stainless steel (300 mm) of tank no 3.

No leakage: Project is undertaken to patch leakages and restore oil tanks in better condition from the present condition. Therefore main acceptance criteria shall be testing any leakage of oil stored in all tanks. There shall be no leakage or minimal leakage (up to acceptable leakage limit) of oil. For testing, leak detection audit or trial run test shall be conducted.

Restore functioning: After testing leakage of petrol from oil storage tanks, all three tanks shall restore functioning as they are functioning before project. It is the responsibility of project manager to check or test function of oil tanks. Once functioning test report is signed by project manager then project shall be accepted. Undertaken project shall be completed within timeframe as decided in the goal statement at initial stage. Timely delivery is most important in this project since function and business operations of oil storage organisation are dependent on this project. Therefore if project is delivered within timeframe i.e. 40 days with 5 days of grace period then project shall be accepted.

Project Initiation: This phase is problem identification stage. At this stage problem of leakage, damages of oil tanks and poor infrastructure has been identified. These problems shall be overcome from the undertaken project (Hoda and Murugesan, 2016).

Project Planning: At this phase, planning in term of goal and flow of project activities shall be determined. SMART technique has been used for setting goals of undertaken project.

Project Execution: At this phase, planned activities shall be executed or implemented by the project team. Project team is to be build by project manager.

Project Monitoring: At this phase, project management activities will be monitored and analyzed so that activities can be measured.

Project Closure: At this phase, test of functioning and test of all acceptance criteria shall be implemented. Result of project and decision related to acceptance or rejection of project shall be stated with proper documentation (Hambling and Goethem, 2013).

Fine and penalty reduction: Outflow of financial resource involvement in the undertaken project is fine or penalty imposed on oil storage organization. Success of the undertaken project will be measured on the basis of level of reduction in environmental fines imposed after completion of project. If fines and penalties are reduced then project is deemed to be successful (Kivilä and Vuorinen, 2017).

Increased profitability: Management of oil storage organisation want to increase its profitability by saving cost of fines and maintenance cost of oil tanks. Therefore if after completion of project, profitability of the organisation is increased then project shall be deemed to be successful.

Monitor and control of project completion

 (Salah, 2009)

References

Butt, Naaranoja, & Savolainen. (2016). Project change stakeholder communication. International Journal of Project Management, 34(8), 1579-1595.

Garel, G. (2012). A history of project management models: From pre-models to the standard models. International Journal of Project Management, International Journal of Project Management.

Gunawan, I. (2012). Analysis of Design Structure Matrix Methods in Design Process Improvement. International Journal of Modelling and Simulation, 32(2), 95-103.

Hambling, B., & Van Goethem, P. (2013). User Acceptance Testing A step-by-step guide. Swindon: BCS Learning & Development Limited.

Heravi, Coffey, & Trigunarsyah. (2015). Evaluating the level of stakeholder involvement during the project planning processes of building projects. International Journal of Project Management, 33(5), 985-997.

Hoda, & Murugesan. (2016). Multi-level agile project management challenges: A self-organizing team perspective. The Journal of Systems & Software, 117, 245-257.

Khan, A. (2012). Project Scope Management. Cost Engineering, 48(6), 12-16.

Kivilä, Martinsuo, & Vuorinen. (2017). Sustainable project management through project control in infrastructure projects. International Journal of Project Management, International Journal of Project Management.

Marques, Gourc, & Lauras. (2011). Multi-criteria performance analysis for decision making in project management. International Journal of Project Management, 29(8), 1057-1069.

Salah Eldin Adam Hamza. (2009). Monitoring and controlling design process using control charts and process sigma. Business Process Management Journal, 15(3), 358-370.

Order an Essay Now & Get These Features For Free:

Turnitin Report

Formatting

Title Page

Citation

Outline

Place an Order