Project Management Plan For Social Media Research Centre

Project Overview

Project management can be defined as the several aspects which come all together to manage a project. Project team is accountable to manage a project. Each team member has its defined role and responsibility which should be carried out in effective way so that the purpose for which the project is executed shall be achieved (Perry, 2011). As by defining the roles and responsibilities of the team members helps in minimizing the confusions and better productivity can be achieved through it. According to the case study, a project has to be commenced in order to establish a research centre for social media. Top management has the responsibility to authorize a plan for the execution of project so that the research centre shall be established. David Wright who is the boss of company gave the responsibility of establishment of research centre to Mr Bruce. The project will be initiated in year 2017 and it is estimated that the project will be closed in year 2018. Activities which will be required to execute the project are planned so that proper execution could be done. Risk associated with the project has also been identified in order to mitigate those risk and to carry out the execution of project in effective way (Mosavi, 2014). Plan to manage the quality is also being developed so that quality in the work process could be maintained in order to achieve objectives. A plan for managing and controlling the changes is also being considered in order to facilitate the change without creating difficulty in execution of project. As it is well known that change is a regular process if any change occurs under some circumstances then the change management plan will be implemented to cope with the change. Cost consideration will also be done so that higher cost shall not affect the project, expenses will be lessen and the financial risk will be analysed to complete the project within the budget (Mir, & Pinnington, 2014).

S. NO.	Activity	Total Number of Days taken to complete the activity	Date on Which activity started Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper (Year 2017)	Date on which activity Finished Date 2017	Planned Action
1	Project of establishing Research Centre for Social Media	183	April 1	November 30	At this stage, ideas and plans were being developed for establishing research centre for social media.
2	Commencement of project	61	April 1	May 31	Important aspects for commencing the project were analysed as well as charter was also being developed for the project (Jonas, 2010).
2.1	Forming agreement or charter for project	30	April 1	April 30	Agreement for the project was formed and in the very first assignment project`s charter was formed to provide guidance for the project.
2.2	Commencement of meetings for initiation of project	31	May 5	May 31	Meeting for initiating the project was held in which discussion were done about the priorities and the roles and responsibilities of team members were also discussed (Frame, 2014).
3	Evaluation of project`s requirements	61	June 6	July 31	Requirements to make project live were evaluated such as- human resources, finance, timeframe etc.
3.1	Gathering information of project`s requisites	30	June 1	June 30	Information requisites were gathered and plan to fulfil those requisites was developed (Rozenes, 2011).
3.2	Precise documentation for the requirements	31	July 1	July 31	Detailed documentation of the requirements was created.
4	Technical assessment	90	August 1	August 31	This stage lays emphasis on technical assessment.
4.1	Documentation for technical assessment	7	August 1	August 7	Documentation for technical assessment was created by considering the important aspects for social media.
4.2	Project Scheduling	7 Days	August 8	8 August 14	Planning for the project was done by critically thinking the importance of social media research centre (Project Portfolio Management, 2011).
4.3	Formation of work breakdown structure	7	August 15	August 21	Work break down structure was created in order to distribute roles and responsibilities of each team member of project.
4.4	Emerging project schedule	7	August 22	August 28	Project schedule was emerged in this stage so that procedure shall be followed to complete the project (Perry, 2011).
4.5	Apportionment of resources for project	7	August 29	September 4	Different team will be developed and employees will carry out their duties as assigned by the team leader.
4.6	Stakeholder’s analysis	7	September 5	September 9	Analysis of stakeholders was done at this stage so that requirements of the stakeholders could be assessed to make their interests fulfilled and to get support from them.
4.7	Estimation of cost of project	7	October 9	October 18	Cost that incurred in the project was estimated.
4.8	Developing budget for a period of time	7	October 19	October 25	Budget for a period of time was being developed in which estimated expenses were recorded (Mosavi, 2014).
4.9	Risk analysis	7	September 26	October 2	Risk associated with the project was assessed.
4.10	Maintaining register for analysed risk	7	October 3	October 9	Documentation was done to record the identified risk associated with project.
4.11	Creating plan for quality management	14	October 10	October 23	Plan to maintain overall quality for the project was being developed. Directions were outlined to maintain quality and to carry out activities in proper way without any issue.
4.12	Creating plan to manage and control change	15	October 24	October 31	Plan B was developed in order to control and manage change if occurs in the project (Mir, & Pinnington, 2014).
5	Developing website	30	November 1	November 30
5.1	Evolving modules	10	November 1	November10	In order to commence the technical program, modules related with the coding were being prepared.
5.2	Testing	10	November 11	November 20	Testing of several aspects such as technical will be done in order to check that they are properly working or not.
5.3	Website launching	10	November 20	November 30	At this stage the website will go live which means that the website will be launched so that people could use it to avail benefits.
6	Inspection of closure checklist	1	November 29	November 29	Preparation of checklist was done in order to assess that the activities are carried out properly or not and the team members have discharged their duties in proper way or not.
6.1	Project closing	–	–	–	NA

(Jonas, 2010)

Gantt chart includes the critical path the outlined part in the red color shows the critical path in the project.

Gaining information related with the cost that is to be quoted for the project from project management companies is one of the most crucial aspects.

Project Management Company decides cost on the basis of time, labour required and the quality required for the project.

Assumptions:

It could be assumed that the contract was signed between the project Management Company and David Wright regarding the cost of the labour.

It could also be assumed that the contract included the clause that the inflation will not have any effect on the price that is being quoted by the project management company.

Known Known’s:

All the team members were included in the direct cost of the project

They were availed the fringe of 20% to work on the project (Mosavi, 2014).

Known Unknowns:

It is an unknown aspect that where did the indirect cost of the project was used by the sponsors.

Documentation of risk is important in order to analyse the risk and then plan can be developed to mitigate that risk. A number of risk factors associated with the research centre of social media`s project are stated below:

Risk classification	Response to risk	Intention	Logical context
Operational risk- There is risk identified in the operational activities of the undertaken project which can create hurdle in executing the business processes.	To respond this type of risk it is important to make plan for minimizing or mitigating the risk.	Main intention is to carry out the operational activities of business in smoother way.	Likely
It is being identified that there is enormous pressure on the senior executive and on other employees as well which can affect the business activities as the pressurized employee would not discharge their responsibilities and duty in proper way.	Pressure on the executive must be minimized as well as training should be provided to them in order to make them capable to handle the pressure so that business activities shall not be getting affected.	Intention is to create sound environment in the organization`s premises where all the employees shall enjoy their work which would lead to higher productivity.	Likely
Clear identity Of David’s unit is not assessed which can negatively impact on the company`s image and this can also put negative impact on the company`s stakeholders. In addition to this it is also analysed that output is comparatively lower than Australian University.	The unit`s identity shall be clearly recognizable so that people`s attention could be drawn by it.	Main intention is to create positive image of the company in the market.	Less Likely
Financial risk is also identified as the project requires huge finance and in case, if, the project fails then David would have to face loss.	Proper plan to manage the project shall be developed as well as the available resources both monetary and human resources should be used properly.	Intention is to mitigate the risk associated with finance and proper utilization of available fund so that benefits could be achieved.	Likely.(Mir, & Pinnington, 2014)

Name of Project: Social Media Research Centre	Project Manager`s Name:	Date:
Aim	Style	Reason	Manner	Holder	Status
Main aim of project is to Create a Social Media Research Centre in order to produce highly focused research.	Project realization	For growth	Following the guidelines of the project plan.	David Wright	Work In Practice
Project shall be completed within the given time frame and at minimum cost.	Project launch	Cost minimization by lessening the expenses.	Time Phased Budget	Bruce	Work in Practice
Minimising the coast of project	Invest	Compromise with quality will be done but the employee will learn how to do quality work in lessen cost.	Time Phased Budget	Bruce	Work in Progression
Coordination	Operational	Through team members coordination project would be done within time way	Establish sound communication by the help of meetings.	David Wright	Dealing out
Discharging duties in enormous pressure	Operation	Employee will learn to handle pressure and give their best.	Enthusiasm or motivation	David Wright	Handing out

Activity No.	Task description	Due Date	Current status
1	Project of establishing Research Centre for Social Media	November 30,2017	Succeeded
2	Commencement of project	May 31,2017	Achieved
2.1	Forming agreement or charter for project	4/30/2017	Achieved
2.2	Commencement of meetings for initiation of project	5/31/2017	Achieved
3	Evaluation of project`s requirements	7/31/2017	To be achieved
3.1	Gathering information of project`s requisites	6/30/2017	To be achieved
3.2	Precise documentation for the requirements	7/31/2017	Due
4	Technical assessment	10/31/2017	Due
4.1	Documentation for technical assessment	8/7/2017	Due
4.2	Project Scheduling	8/14/2017	Due
4.3	Formation of work breakdown structure	8/21/2017	Due
4.4	Emerging project schedule	8/28/2017	Not achieved
4.5	Apportionment of resources for project	9/4/2017	Not achieved
4.6	Stakeholder’s analysis	9/11/2017	Not achieved
4.7	Estimation of cost of project	9/18/2017	Not achieved
4.8	Developing budget for a period of time	9/25/2017	Not achieved
4.9	Risk analysis	10/2/2017	Not achieved
4.10	Maintaining register for analysed risk	10/9/2017	Not achieved
4.11	Creating plan for quality management	10/23/2017	Not achieved
4.12	Creating plan to manage and control change	10/31/2017	Not achieved
5	Developing website	11/30/2017	Not achieved
5.1	Evolving modules	11/10/2017	Not achieved
5.2	Testing	November 20,2017	Not achieved
5.3	Website launching	November 30,2017	Not achieved
6	Inspection of closure checklist	November29,2017	Not accomplished
6.1	Project closing	–	Not accomplished

References

Desmond, C. (2017). Project management tools-integration with other tools of the organization. IEEE Engineering Management Review, 45(1), 19-20.

Frame, J. (2014). Project Management Tools and Techniques: A Practical Guide. Project Management Journal, 45(4), e4-e4.

Jonas, D. (2010). Empowering project portfolio managers: How management involvement impacts project portfolio management performance. International Journal Of Project Management, 28(8), 818-831.

Mir, F., & Pinnington, A. (2014). Exploring the value of project management: Linking Project Management Performance and Project Success. International Journal Of Project Management, 32(2), 202-217.

Mosavi, A. (2014). Exploring the roles of portfolio steering committees in project portfolio governance. International Journal Of Project Management, 32(3), 388-399.

Perry, M. (2011). Business driven project portfolio management. Ft. Lauderdale, Fla.: J. Ross Pub.

Project Portfolio Management. (2011). Hoboken.

Rozenes, S. (2011). The Impact of Project Management Methodologies on Project Performance. International Journal Of Information Technology Project Management, 2(2), 64-73.

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