Project Review
The project is developed in relation with providing a better as well as effective set of support to David Wright who is willing to establish a Social Media. The website will contain the information list of the major research projects, list of the supervisors, masters and PHD student projects and publications and various other aspects which will help the people in gaining appropriate set of support in developing the research and making the researches more simple as well as effective (Sato, & Hirao, 2013). With the help of such aspects David will be able to ensure that his unit could become more effective and more and more people could get attracted towards the unit and help it to sustain in the market. Hence, to ensure that the project Social Media Research Could be developed in a proper manner there are certain set of outlines and various other aspects which are to be focused upon so as to complete the same within the deadlines (Yung, & Tang Lin, 2015) . The report is developed in relation with providing appropriate set of support to the project of Social Media Research centre. Work breakdown structure will be provided in the project which will be followed by the Gantt chart. These aspects will help in providing the direction to the project. A risk register will also be prepared in which information related with all set of risks will be registered which could affect the project (Miller, 2009). Quality management plan will help in maintaining the quality of the project and lastly the closure list will help in evaluating whether all the tasks of the projects are being completed in a proper manner or not. As a project manager it is required that assurance should be made that all set of guidelines availed from Bruce should be fulfilled and the project should get completed within the deadline that is 8 months and within the budget decided which is AUD 50000 (Melton, & Iles-Smith, 2009).
|
Activity Frame |
Name of the Activities |
Days |
Initiation Date |
Completion Date |
Description |
|
1 |
Social Media RESEARCH CENTRE |
224 |
Aprl 1, 2017 |
Nov 30, 2017 |
David kept the proposal of establishing the Social Media Research Centre to Bruce till 2018 (Marvaldi, & Pani, 2016) |
|
2 |
Initiating the project |
61 |
Aprl 1, 2017 |
May, 31, 2017 |
All the practices related with the project were initiated in this part of the project development. |
|
2.1 |
Project charter |
30 |
Aprl 1, 2017 |
Aprl 30, 2017 |
Charter was prepared in the previous project plan so as to provide a framework to the company for the development of research centre (Lai, 2014). |
|
2.2 |
Organizing kick of meetings |
31 |
May 1, 2017 |
May 31, 2017 |
Organizing the meeting and explaining the task and role of each and every individual in the project process. |
|
3 |
Project requirement evaluations |
61 |
June 1, 2017 |
July 31, 2017 |
|
|
3.1 |
Information collection |
30 |
June 1, 2017 |
June 30, 2017 |
Information related with the project was collected so that a direction could be provided to the project and further processing could be initiated (Kerans, 2014). |
|
3.2 |
Creating documents |
31 |
July 1, 2017 |
July 31, 2017 |
All the data collected was documented and was presented so that appropriate steps could be taken so as to complete the same in a proper way. |
|
4 |
Reviewing all technical aspects |
90 |
Aug 1, 2017 |
Oct 31, 2017 |
|
|
4.1 |
Documentation of technical aspects |
7 |
Aug 1, 2017 |
Aug 7, 2017 |
All the technical aspects related with the project are required to be documented at one place so that the requirements of the project could be fulfilled (Hunter, Myles, Worthington, & Lebrun, 2011). |
|
4.2 |
Planning |
7 |
Aug 8, 2017 |
Aug 14, 2017 |
Planning was done on the basis of the information gathered in relation with the project so that an assurance could be made that the project could be completed in a proper as well as effective way. |
|
4.3 |
Work Breakdown Structure creation |
7 |
Aug 15, 2017 |
Aug 21, 2017 |
Work breakdown structure will help in bifurcation of each and every activity related with the project and will ensure to avail a proper as well as relevant support to the Unit (Sato, & Hirao, 2013). |
|
4.4 |
Scheduling |
7 |
Aug 22, 2017 |
Aug 28, 2017 |
Scheduling will help in setting the priorities on the basis of which project will be completed and assurance will be made the quality could be brought to the project. |
|
4.5 |
Resource allocation |
7 |
Aug 29, 2017 |
Sept 4, 2017 |
Resource allocation is the phase in which team are being provided appropriate set of resources with the help of which they could process the work of project and help in completing the same in a proper way. |
|
4.6 |
Analyzing requirements of stakeholders |
7 |
Sept 5, 2017 |
Sept 11, 2017 |
Stakeholder’s analysis helps in managing the requirements which they have with the project. Recording the information related with the stakeholders helps the organization to sustain and provides a proper set of support to the same. These types of aspects help in developing goodwill of the project in an effective manner (Yung, & Tang Lin, 2015). |
|
4.7 |
Estimating the project cost |
7 |
Sept 12, 2017 |
Sept 18, 2017 |
Project cost estimation helps in providing the information related with the expenses which will incur in processing the project. Such type of aspects helps in minimizing the cost of the project (Miller, 2009). |
|
4.8 |
Producing phased budgeting |
7 |
Sept 19, 2017 |
Sept 25, 2017 |
Phased budget will help in evaluating the final cost that will incur in the project process and will provide a better as well as effective set of support for the project. |
|
4.9 |
Analysis of risk factors |
7 |
Sept 26, 2017 |
Oct 2, 2017 |
Analysis of the risk factors helps the evaluating the factors which will have a negative impact on the project processes. Such type of activity helps the project manager to develop the strategies to mitigate the risk (Melton, & Iles-Smith, 2009). |
|
4.10 |
Recording in risk register |
7 |
Oct 3, 2017 |
Oct 9, 2017 |
Risk register helps the organization to sustain. It is the process with the effect of which a track record is being set for the risk factors which could have a negative impact on the project. |
|
4.11 |
Quality Development Plan |
14 |
Oct 10, 2017 |
Oct 23, 2017 |
Quality development plan will help in providing the assurance that the quality of the project could remain maintained and project could be completed within the deadlines. |
|
4.12 |
Making changes in the quality development plan |
15 |
Oct 24, 2017 |
Oct 31, 2017 |
Changes are the necessity for the projects. It is required that the project should be developed on the basis of flexibility plans so that they could be changed according to the requirements of the time (Marvaldi, & Pani, 2016). |
|
5 |
Web Designing |
30 |
Nov 1, 2017 |
Nov 30, 2017 |
|
|
5.1 |
Preparing Modules |
10 |
Nov 1, 2017 |
Nov 10, 2017 |
Modules will help in the programming of the website. Collection of all set of relevant modules ensures that the project could get completed within the deadlines (Lai, 2014). |
|
5.2 |
Testing |
10 |
Nov 11, 2017 |
Nov 20, 2017 |
Testing of all the programming and evaluating that weather the same is working properly will help in ensuring that the website should work properly (Kerans, 2014). |
|
5.3 |
Website Launch |
10 |
Nov 20, 2017 |
Nov 30, 2017 |
After completing the testing the website will be launched which will help in attracting the people toward the unit. |
|
6 |
Closure Checklist |
1 |
Nov 29, 2017 |
Nov 29, 2017 |
Checklist will help in evaluating whether all set of aspects related to the project are being covered in or not (Hunter, Myles, Worthington, & Lebrun, 2011). |
|
6.1 |
Closure |
– |
– |
– |
Finally terminating the project will help in assuring that the project is completed effectively. |
(Sato, & Hirao, 2013)
Constraints:
Getting exact quotes from the project management companies is a tough task
Quotes of the project depend upon the quality of the project and the activities which are to be performed and the time that will be consumed in completion of the project.
Assumptions:
Assumption is made that the sponsor of the project as well as company which is managing the project has signed a project in relation with the fix labor cost (Melton, & Iles-Smith, 2009).
Impact of the inflation will not have any impact on the cost of the project
Assumption is made that indirect cost that is being charged will be the 50% of the total of the cost of the direct labor
Known Knows:
Each and every team members as well as labor were on direct cost.
Fringe of 20% was provided to all the team members indulged in the project
Project per day cost assistant was not required (Marvaldi, & Pani, 2016).
Known Unknowns:
The treatment which was done with the indirect cost was the known unknown fact.
|
Risk type |
Effect of risk |
Action to be taken |
Possibility of Occurrence |
|
Operational risk as it is being analyzed in the case the all the operations of such type of projects were ceased. |
This will affect all aspects of the project and will have a huge impact on its processes |
It is required that market survey should be done and more information related with the cease of the operation should be gathered (Lai, 2014) |
Likely |
|
Short deadlines are causing work pressure on the executives of the unit |
It may lead to increase the turnover ratio as people will prefer to leave the organization in such situation. |
Hiring people will help in reducing the workload on executives which will help in functioning the work in a proper way |
Likely |
|
Unit of the David do not have clear identity |
This will affect the new project as people not be able to recognize it and will not prefer to choose the same (Kerans, 2014) |
It is required that marketing should be done so that more people could get attracted towards the unit |
Less Likely |
|
Expenses made on the project |
It is a positive risk as investing such a huge amount could lead to affect the organization but success of the project will help in sustainability |
Proper track record on the expenses should be done and progress of the project should be checked on regular basis (Hunter, Myles, Worthington, & Lebrun, 2011) |
Likely. |
|
Project Name: Social Media Research Centre |
Project Manager: Your Name |
Date: |
|||
|
Characteristics |
Type |
Reason |
Method |
Owner |
Status |
|
The project will help in developing effective researches |
Formation of the project |
To influence the researchers |
Using RAD method of project management |
David Wright |
Still I progress |
|
Finishing the project within provided budget |
Tracking the project progress |
Budget development |
Forecasting method |
Bruce |
Processed with each activity |
|
Mitigating the unnecessary or irrelevant expenses |
Accounting |
Reducing project cost (Sato, & Hirao, 2013) |
Time Phased Budget |
Project Manager |
Processing |
|
Teamwork |
Operating |
Healthy as well as happy environment creation |
Organizing team meetings |
David Wright |
Processing |
|
Work in pressure |
Operation |
Managing work and enhancing capacity |
Motivation |
David Wright |
Processing |
|
Activity No. |
Task description |
Due Date |
Current status |
|
1 |
SOCIAL MEDIA RESEARCH CENTRE |
11/30/2017 |
At Risk Till The Completion |
|
2 |
Initiating the project |
5/31/2017 |
Achieved |
|
2.1 |
Project charter |
4/30/2017 |
Achieved |
|
2.2 |
Organizing kick of meetings |
5/31/2017 |
Achieved |
|
3 |
Project requirement evaluations |
7/31/2017 |
To be achieved |
|
3.1 |
Information collection |
6/30/2017 |
Next month |
|
3.2 |
Creating documents |
7/31/2017 |
Due |
|
4 |
Reviewing all technical aspects |
10/31/2017 |
Due |
|
4.1 |
Documentation of technical aspects |
8/7/2017 |
Due |
|
4.2 |
Planning |
8/14/2017 |
Due |
|
4.3 |
Work Breakdown Structure creation |
8/21/2017 |
Due |
|
4.4 |
Scheduling |
8/28/2017 |
Not achieved |
|
4.5 |
Resource allocation |
9/4/2017 |
Not achieved |
|
4.6 |
Analyzing requirements of stakeholders |
9/11/2017 |
Not achieved |
|
4.7 |
Estimating the project cost |
9/18/2017 |
Not achieved |
|
4.8 |
Producing phased budgeting |
9/25/2017 |
Not achieved |
|
4.9 |
Analysis of risk factors |
10/2/2017 |
Not achieved |
|
4.10 |
Recording in risk register |
10/9/2017 |
Not achieved |
|
4.11 |
Quality Development Plan |
10/23/2017 |
Not achieved |
|
4.12 |
Making changes in the quality development plan |
10/31/2017 |
Not achieved |
|
5 |
Web Designing |
11/30/2017 |
Not achieved |
|
5.1 |
Preparing Modules |
11/10/2017 |
Not achieved |
|
5.2 |
Testing |
11/20/2017 |
Not achieved |
|
5.3 |
Website Launch |
11/30/2017 |
Not achieved |
(Sato, & Hirao, 2013)
References
Hunter, L., Myles, J., Worthington, J., & Lebrun, M. (2011). Leading Quality through the Development of a Multi-year Corporate Quality Plan: Sharing The Ottawa Hospital Experience. Healthcare Quarterly, 14(2), 32-38.
Kerans, A. (2014). Project-based management technique for radiofrequency spectrum planning and allocation: Part Two: The project management plan. Australian Journal Of Telecommunications And The Digital Economy, 2(4), 187-188.
Lai, S. (2014). A WBS-Based Plan Changeability Measurement Model for Reducing Software Project Change Risk. Lecture Notes On Software Engineering, 94-99.
Marvaldi, R., & Pani, E. (2016). Project Strategies and Evaluation Methods for Contemporary Social Housing. The Plan Journal, 1(1), 129-130.
Melton, T., & Iles-Smith, P. (2009). Managing project delivery (1st ed.). Oxford, UK: Butterworth-Heinemann.
Miller, D. (2009). Building a Project Work Breakdown Structure. Boca Raton: Auerbach Publications.
Yung, C., & Tang Lin, Y. (2015). Implementing TOAST, a Tool for Agile Software Project Management in Cloud Computing Environments. Journal Of Software, 10(11), 1310-1318.
Sato, T., & Hirao, M. (2013). Optimum budget allocation method for projects with critical risks. International Journal Of Project Management, 31(1), 126-135.
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