Project Plan For Cultural Awareness Training Program

Justification

Project Description Project Description and Background

The School of Engineering and Technology has an interest in different training programmes and projects that promotes the understanding of the university students and the staffs about the indigenous and traditional culture and perspectives along with cultural awareness. Therefore, the SET indigestion committee has planned a project for development of cultural awareness and training program. The training program is needed to incorporate the indigenous history, culture, language and protocols.

1.2 Justification

The project is justified as it will provide a number of benefits. The output of the project, outcome and the benefits are discussed below.

Output

Outcome

Benefits

The project will incorporate the successful implementation of cultural and awareness training program.

Since the training will be tailored for the students and the employees, the project will increase the awareness of students and the employees towards culture and tradition

The students and the employees will be able to gain a detailed knowledge of the local culture through this project.

The key stakeholders, associated with the project are mentioned in the following table-

2.1 Key Stakeholder List

	Stakeholder	Category (i.e. Sponsor / Supplier / User)	Description of Interest	Description of Influence
1	SET	Sponsor	SET committee is interested in this training program as the project is an initiative by SET	High Influence as this stakeholder is one of the primary sponsors.
2	NAIDOC	Sponsor	This stakeholder has a high interest in the project since the plan I to coincide the project with NAIDOC week 2019	High Influence as this stakeholder is one of the primary sponsors.
3	Project Team	Supplier	Medium Interest: responsible for organizing and execution of a project.	Influence is Medium as it is not the main stakeholder for decision making
4	Students	User	Has low interest on the project although the project is designed for them	Has low influence in the project
5	Employees	User	Has low interest on the project although the project is designed for them	Has low influence in the project however, it is the primary user
6	CQU University	Sponsor	Will be designing the training program and therefore has a high interest.	Influence of this stakeholder is high as it is the organizing party.

Stakeholders Engagement Assessment Matrix

Stakeholder	Unaware	Resistant	Neutral	Supportive	Leading
1. SET					ü
2. NAIDOC				ü
3. Project Team			ü
4. Students	ü
5. Employees			ü
6. CQU University				ü

Stakeholder Communication

Communication method	INTERACTIVE, PULL or PUSH	Justification
Email and Phone	Interactive	The communication methods that have been set can be easily operated. An interactive communication is necessary as this is quite a sensitive project and needs extreme level of management

Obtaining expert judgement

While developing the stakeholders’ management plan, it is necessary to sought expert judgement. The two different methods for obtaining expert judgment are either interviewing a single expert or by interviewing a group of expert who have knowledge about stakeholders’ management.

3. REQUIREMENTS MANAGEMENT

It is recommended to make use of three or more stakeholders for representing the owners since the size of the project is huge which will in turn make it difficult for any one stakeholder to track and manage the campuses.

3.2. Opening statement style

The opening statement “Acknowledgement of Country” will be suitable opening statement for this training project as it gives an idea of theme of the project.

3.3 Requirements gathering for training package

The use of a training package that was previously developed for some other cultural awareness program is not considered to be a suitable method that can be used for requirement gathering as it is completely a new project and modifying a previously developed project will not serve the purpose.

3.4 Requirements traceability

The project progress report along with the resource management plan can help in tracing and tracking the requirements throughout the execution of the project.

The technique of identifying the most important requirement associated with a particular project is termed as requirement prioritization process. It is necessary to inform the same to the stakeholders as all the stakeholders are required to known the progress of the project.

The four components of MoSCoW technique are as follows-

Must Have Requirement
Should Have Requirement’
Could Have Requirement
Won’t have Requirement

The training program or the project that has been planned aims in development of cultural awareness among the staffs and the employees of CQU. The project is expected to be executed with the NAIDOC week 2019. The project will need to incorporate the indigenous history, culture, languages and the protocols.

The programme will include offline training and online training. The project will be tailored to the students’ requirement and the employees of the University.

The requirements gathering of the project is planned and the project will follow a planned approach in implementation. It is a sensitive and complex project and needs an accurate management.

4.2 Work breakdown structure

The work breakdown structure of the project is as follows

Note: This WBS is not intended to represent the full project scope of the training project.

Requirement s Gathering

WBS ID

1.1.1.

Description of work

The requirements and the necessities of the project will be gathered in this phase

Cost Estimate

$8,704.00

Start and Finish Dates

Start	Finish
Fri 07-09-18	Mon 22-10-18

Planning

WBS ID

1.1.2.

Description of work

The phase of planning deals with the making of the project plan that will be developed for the project along with scheduling and budget estimation.

Cost Estimate

$5,984.00

Start and Finish Dates

Start	Finish
Tue 23-10-18	Wed 21-11-18

Online

WBS ID

1.2.1.

Description of work

This is one of chosen delivery mode of the training program

Cost Estimate

$5,440.00

Start and Finish Dates

Start	Finish
Thu 22-11-18	Wed 19-12-18

Face to Face

WBS ID

1.2.2.

Description of work

Apart from online training, a face to face or offline mode of training will be delivered.

Cost Estimate

$7,344.00

Start and Finish Dates

Start	Finish
Thu 20-12-18	Fri 25-01-19

Aboriginal History and Culture

WBS ID

1.3.1.

Description of work

It is the training content that will be designed in this phase.

Cost Estimate

$12,240.00

Start and Finish Dates

Start	Finish
Mon 28-01-19	Fri 29-03-19

Aboriginal language and Protocol

WBS ID

1.3.2.

Description of work

It is a content of the training that will be designed in this phase.

Cost Estimate

$5,440.00

Start and Finish Dates

Start	Finish
Mon 04-03-19	Fri 29-03-19

Requirements Gathering

Activity	Description of work	Start Date	End Date	Duration (days)
Understanding the Training needs	This is a significant sub-phase and will ensure accurate requirement gathering	Fri 07-09-18	Thu 27-09-18	15
Research	Both online and offline research will be done	Fri 28-09-18	Mon 15-10-18	12
Documentation and preparation for planning phase	Documentation is necessary for working on the next phases	Tue 16-10-18	Mon 22-10-18	5

Planning

Activity	Description of work	Start Date	End Date	Duration (days)
Understanding the gathered requirements	The proper identification of the requirements will help in designing the project	Tue 23-10-18	Thu 01-11-18	8
Budget estimation	This is one of the most significant phases of the project	Fri 02-11-18	Tue 13-11-18	8
Scheduling	Scheduling is required for completion of the project within the set time	Wed 14-11-18	Wed 21-11-18	6

Online

Activity	Description of work	Start Date	End Date	Duration (days)
Identifying the process by which an online training will be delivered	This is an important phase in the project as it will help in defining the process by which the training will delivered	Thu 22-11-18	Wed 28-11-18	5
Selecting the trainer	A good trainer is needed to be chosen for the project.	Thu 29-11-18	Wed 05-12-18	5
Designing the training package	Accurate designing of the training package will help in easier training delivery	Thu 06-12-18	Wed 19-12-18	10

Face to Face

Activity	Description of work	Start Date	End Date	Duration (days)
Selection of the venue and setting it up for the training process	Proper setting up of the venue is essential	Thu 20-12-18	Wed 02-01-19	10
Selection of the Trainer	Choosing an appropriate trainer is necessary and therefore, it is an important phase	Thu 03-01-19	Fri 18-01-19	12
Designing the training package	Designing accurate training package is necessary	Mon 21-01-19	Fri 25-01-19	5

Aboriginal history and culture

Activity	Description of work	Start Date	End Date	Duration (days)
Researching the Content	The content of the training will include Aboriginal history and culture	Mon 28-01-19	Fri 08-02-19	10
Designing	The designing phase will ensure easier delivery of the training	Mon 11-02-19	Fri 22-02-19	10
Finalization	Finalization of the final content and approval.	Mon 25-02-19	Fri 01-03-19	5

Aboriginal language and Protocol

Activity	Description of work	Start Date	End Date	Duration (days)
Researching the Content	This phase is necessary as researching the aboriginal language and protocol is necessary for the training program.	Mon 04-03-19	Wed 06-03-19	3
Designing	Designing the content is necessary	Thu 07-03-19	Fri 15-03-19	7
Finalization	This phase finalizes the content of the project.	Mon 18-03-19	Fri 29-03-19	10

Activity Name	Sept	Oct	Nov	Dec	Jan	Feb	Mar	April	May	June
Understanding the Training needs	$4,080.00
Research		$3,264.00
Documentation and preparation for planning phase		$1,360.00

Planning

Activity Name	Sept	Oct	Nov	Dec	Jan	Feb	Mar	April	May	June
Understanding the gathered requirements		$2,176.00
Budget estimation			$2,176.00
Scheduling			$1,632.00

Online

Activity Name	Sept	Oct	Nov	Dec	Jan	Feb	Mar	April	May	June
Identifying the process by which an online training will be delivered			$1,360.00
Selecting the trainer			$1,000	$360
Designing the training package				$2,720.00

Face to Face

Activity Name	Sept	Oct	Nov	Dec	Jan	Feb	Mar	April	May	June
Selection of the venue and setting it up for the training process				$2,720.00
Selection of the Trainer					$3,264.00
Designing the training package					$1,360.00

Aboriginal history and culture

Activity Name	Sept	Oct	Nov	Dec	Jan	Feb	Mar	April	May	June
Researching the Content					$2,000	$720
Designing						$2,720.00
Finalization						$1,360.00

Aboriginal language and Protocol

Activity Name	Sept	Oct	Nov	Dec	Jan	Feb	Mar	April	May	June
Researching the Content							$816.00
Designing							$1,904.00
Finalization							$2,720.00

genous Cultural Awareness Training Project

Risk Register

Name	Description	Likelihood	Impact	Response type	Mitigation strategy
Risk 1	Resource Inefficiency	Medium	High	Mitigate	Resource Management Plan
Risk 2	Disengaged Stakeholders	High	High	Mitigate	Communication Plan
Risk 3	Technical Issues	Medium	Medium	Avoid	Hiring technical Expert
Risk 4	Inaccurate scheduling	Low	Medium	Mitigate	Project Plan
Opportunity	The Project will be a success	High	High	Exploit	Project needs high promotion.

Tolerance	Specific Tolerance allowed
Tolerance specified for time	+15 days
Tolerance specified for cost	+$10,000

Previous lessons learned

Proposed action to address

(in current project)

Lesson 1

The first lesson involved an ‘off-the-shelf’ online training program which failed to properly interface with the universities learning system.

The off the shelf idea is dropped since it is an example of a failed project.

Lesson 2:

The second lesson involved the use of a generic cross cultural training package which failed to properly address the nuances which exists between different indigenous groups located in various geographical areas.

The considerable use of a cross cultural training package is not a good idea since it is very generic as well as it will not address the main need or requirement of the project that is to generate awareness.

Project Submission Approval

The undersigned acknowledge that they have reviewed the Indigenous Cultural Awareness Training Project Assessment Task 2 and agree with the information presented within this document.

Signature:	Kindly Insert	Date:	Kindly Insert
Print Name:	Kindly Insert
Title:	Project Executive
Organisation:	SET

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