Project Plan For Online Employee Management System – ABC Pvt. Ltd.

Objectives of the Project

The main objective of this project is to develop an online employee management system for ABC Pvt. Ltd. where all the employee information and details are handled manually. The reason for developing the system is to automate the entire data entry and management process so that the chances of manual errors are minimized. Furthermore, the automated system will also reduce the requirement of manpower for handling of the entire data entry and management system.

In order to prepare the project plan, this report has been developed including all the details of the plan as well as the scope and deliverables of the project.

The main aim of the project is to develop an online employee data management system for ABC Pvt. Ltd. The overall objectives of the project are listed as follows.

• To analyze the requirements for the new employee management system
• To identify the features required to be included in the system
• To upgrade the technical setup of the organization
• To develop a cloud based database server
• To develop the employee management system on the cloud server
• To implement cyber security measures on the employee management system

The scope of the project includes the following.

• The scope of this project includes the upgradation of the existing information system in the organization.
• The scope of this project includes development of a cloud based database server.
• The scope of this project also includes development of an automated employee management system.

The project schedule is as follows.

Accordingly, the Gantt Chart is shown as follows.

Table1: Gantt Chart of the Project

(Source: Created by Author) 

The overall budget for the project is estimated as follows.

The entire project will be conducted in a step by step manner and chronological order as shown in the work breakdown structure. The entire project life cycle will consist of three main stages – Project Initiation, Project Execution and Project Completion. Each of the three stages will have their own work packages (Leach, 2014). The main focus of the project is to develop an automated employee management system that will be able to manage personal data and information of the employees of the organization. The development methodology to be followed in this project is the model based development method. This methodology is used when a suitable model is developed before the development of the actual system. For this project, a system model has been developed and is proposed to have the following features.

• Automatically categorize employee data according to its type (ID no., name, address, phone number, etc.)
• Automatically process the data so that each one is sent to the respective category inside the database
• Save the data in a way such that when an employee or system admin logs in the server, he can view all the stored information about an employee just by clicking on his name

Based on this model, the online employee management system will be developed. However, in addition, a suitable online platform (cloud) and a graphical user interface (GUI) also need to be developed or otherwise; the project will not be successful.

There are several risks that might be associated with the project some of which are discussed as follows.

IT Security Risk – The main risk that the organization may face from the project is IT security risk. This risk implies to the cyber security risks that may occur to any online database server. The cyber security risks include hacking attempts, phishing, injection of malwares, viruses, breach of confidentiality and others (Kerzner, 2013). Some of these attacks are so strong that they can erase an entire database resulting in the massive losses for the company. Furthermore, some hackers try to steal confidential information using hacking techniques and sell them to the rival companies at a very high amount of money. Hence, the organization needs to the alert and serious regarding the implementation of cyber security measures in the system.

Budget and Time Risks – Budget and time may pose as risks to the project due to the massive limitations. For the project, both budget and time have been limited by the organization. The project will be executed using the estimated budget and hence, the budget will be limited. As a result, the project must not exceed the budget limit or else the company may encounter losses from the project. Similarly, time can also be a major risk in this project (Burke, 2013). During the IT upgradation process, the internal operations of the company will be needed to be closed and hence, the project must be completed as fast as possible so that normal operations can resume. Consuming additional time will result in some massive losses for the company.

Conclusion

This report is based on the project plan for the development of automated employee management system in ABC Pvt. Ltd. The proposed features of the system includes the automated management, entry, classification and storage of employee data for the organization. The project needs to be completed within the limitations of time and budget and it is to be ensured that suitable security measures are taken to avoid security risks as discussed in the report.

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