Part One: Project Overview
The purpose of this document is to outline the project structure of Globex Corporation, the company that has provided the contract of its project to virtucon. An online mobile application will be developed in the project named i-Crop that will provide a platform for easier management of the grains that are warehoused. An easy to use application will help in easy access to the domestic opportunities anytime and anywhere. The following four sections provide a detailed overview of the aims, objectives and the structure of the project.
- Project Name/Team: Please Insert
- Team Name: Please Insert
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S. No |
Team Member |
Contact Number |
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Role |
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1 |
x |
Please Insert |
Please Insert |
Project manager |
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2 |
y |
Please Insert |
Please Insert |
Software Engineer |
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3 |
z |
Please Insert |
Please Insert |
Resource manager |
The project aims in development of a new cash marketplace platform which is known as i-crop. Virtucon has taken the contract of development of i-Crop application in house. The aim of this application is to bring the growers and the buyers in a single platform enabling them to have an easy access to the domestic as well as the export opportunities. The application will incorporate a number of features including the presence of an easy interface and a recovery facility for an unplanned outage. The objectives of the project are outlined in the following section.
The main objective of the project is to develop a user friendly application that will help in easier dealing with the warehoused grains. The objectives of the application or the project are as follows-
- The sales of the current session will be supported by the i-Crop application
- With this application, it will be easier to manage and sell the warehoused grains
- The application can be accessed by any web browser or by the dedicated app
- The application will provide information for the grain silo site
- It will bring the buyers and the sellers in a single platform
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x |
y |
z |
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Role(s) |
Project Manager |
Software Engineer |
Resource manager |
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Responsibilities |
1. To identify the objectives and the requirements of the project (Kerzner & Kerzner, 2017). |
1. To identify the requirements of the application |
1. To identify the resource requirements of the project |
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2. To develop the project plan for project implementation |
2. To highlight the needs of the application (Burke, 2013) |
2. To identify the skills and knowledge of the team members |
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3. Enforcing appropriate project monitoring and control (Lock, 2017) |
3. To schedule the application development accordingly |
3. To allocate resources according to the needs of the project |
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4. Ensuring that the project is implemented according to the plan (Marchewka, 2014) |
4. To test the normal functionality of the application |
4. To ensure continuous resource availability throughout the project implementation |
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Skills/ Knowledge |
1. Leadership Skills |
1. Coding Skills |
1. Appropriate resource allocation |
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2. Efficient Project management Skills |
2. Knowledge about interface and database design |
2. Knowledge about the capabilities of the team |
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3. Skills of development of an appropriate project plan (Fleming & Koppelman, 2016) |
3. Time management |
3. Knowledge about efficient resource allocation (Heagney 2016) |
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4. Knowledge about the resource requirements |
4. System testing skills |
4. Skills of efficient resource management |
- Team Rules & Expectations
Team Rules
- A communication plan will be followed for updating the project progress (Richardson, 2014)
- Team will follow the authorised project plan during project implementation
- No delays in the delivery of the project will be entertained
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Expectations (previous experience) |
· It is expected that the project team will be able to complete the task within an estimated schedule (Mir & Pinnington, 2014) · It is expected that resource will be available continuously during the project execution (Nicholas & Steyn, 2017) · It is expected that team will update the project progress in regular meetings (Kerzner, 2018) |
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Values |
· The Project manager will be a democratic leader (Leach, 2014) · Team members will follow the project requirements and will strive for improvement in their work (Pemsel & Wiewiora, 2013) |
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Code of Ethics |
· Honest and Responsibility will be maintained throughout the project execution (Kerzner, 2018) · PMI code of professional conduct and PMI code of ethics will be followed by the team |
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Name |
Signature |
Date |
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1. x |
Please Insert |
Please Insert |
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2. y |
Please Insert |
Please Insert |
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3. z |
Please Insert |
Please Insert |
- Meeting Minutes and Outcome:
Meeting1
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Role |
To Discuss the Project Requirements |
Date/Time& Attendees |
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Organiser x |
This meeting was held to discuss the requirements specification and the deliverables of the Project. |
X y z, Globex, Virtucon |
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Scribe |
· The Project was lead by Globex · The requirements of i-Crop are briefed to Virtucon · The deliverables are agreed with Globex and virtucon |
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Outcome of the meeting: 1. The identified requirements will be considered final in order to avoid scope creep 2. The Project Plan will be prepared and will be authorized by Globex |
Meeting2
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Role |
To discuss the Project progress |
Date/Time& Attendees |
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Organiser Y |
The objective of the meeting was to discuss the project progress and the requirements for the coding phase |
X y z, Globex, Virtucon |
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Scribe |
· The application will be developed both for web access and app access · The coding will be followed by system and beta testing |
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Outcome of the meeting: 1. A separate time will be allocated for Testing and bug fixing 2. The coding of the application must incorporate the identified features |
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Role |
Meeting about Resource allocation and Management |
Date/Time& Attendees |
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Organiser Z |
Meeting was held to discuss the issues associated with resource and allocation of the resources |
X y z, Globex, Virtucon |
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Scribe |
· Continuous availability of the resources are to be maintained · The resources should be allocated according to the need and during their need · For efficient resource management a resource plan is needed to be developed that will be followed throughout the project |
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Outcome of the meeting: 1. Resource allocation plan will be shared with the team members in due course 2. The continuous availability of the resources are needed to be maintained |
- Team Learning Record
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What we know |
What we think we know |
What we don’t know |
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The Objectives of the Project |
The Success and acceptance criteria |
Changes of scope creep |
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The Requirements |
The required Project Resources |
The system Implementation process |
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The Project Schedule |
The available Resources |
The estimated warehouse grains of current year |
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The Estimated Cost |
The project Scope |
The Training Requirements |
Communication Plan:
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Project Objectives |
1. To develop a online application 2. Provide the buyers and the sellers of the grains a single platform 3. Sellers and buyers can directly communicate via the application 4. To enable easier management of the warehouse grains 5. A successful project implementation |
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Targeted Audience |
1. Globex 2. Virtucon 3. X 4.Y 5. Z |
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Stakeholder name |
Information to be shared |
Frequency |
Location |
Purpose |
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Who |
What |
When |
Where |
Why |
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1. Globex |
The project requirements |
Weekly |
Site of Project Implementation |
The Project needs to follow the requirements |
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2. Virtucon |
The Project Deliverables |
Weekly |
Site of Project Implementation |
The deliverables to be followed by the team |
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Business Analyst |
Monthly |
Site of Project Implementation |
Business Needs |
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Resource Manager |
Monthly |
Site of Project Implementation |
Resource needs in the project |
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Project manager |
Bi-Weekly |
Site of Project Implementation |
Project Progress |
While working on this project, I have understood the importance of possessing an efficient leadership skill as it helps in management of the project in an efficient manner. I have understood the importance of effective communication in management of the project. The necessary skills that a project manager should possess for effective management of the project includes leadership skills, negotiation skills and skills for engaging in effective communication process. Furthermore, he should be an efficient manager and an effective planner.
Conclusion
The document gives an idea of the project structure along with the objectives of the project. The stakeholders associated with the project are identified in the document and a communication plan is developed. A project plan is needed to be prepared for effective management of the resources and the deliverables of the project. The meeting briefings are incorporated in the document as well.
References
Bourne, L. (2016). Stakeholder relationship management: a maturity model for organisational implementation. Routledge.
Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.
Heagney, J. (2016). Fundamentals of project management. Amacom.
Kerzner, H. (2018). Project management best practices: Achieving global excellence. John Wiley & Sons.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Leach, L. P. (2014). Critical chain project management. Artech House.
Lock, D. (2017). The essentials of project management. Routledge.
Marchewka, J. T. (2014). Information technology project management. John Wiley & Sons.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.
Morris, P. W. (2013). Reconstructing project management. John Wiley & Sons.
Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and technology. Routledge.
Pemsel, S., & Wiewiora, A. (2013). Project management office a knowledge broker in project-based organisations. International Journal of Project Management, 31(1), 31-42.
Richardson, G. L. (2014). Project management theory and practice. Auerbach Publications
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