Existing Problems
The project vision document is an analysis of the project’s problems, capabilities and benefits (Osseiran et al., 2014). The project had been made for developing the prospects of the development of the operations of the organization and formation of the project plan for implementing an information system for storing the information related to the patient’s health records. The report had covered the problems, capabilities and benefits that would be helpful for realization of the project of implementing my health records for the storage of information system for the common wealth government. The following report consists of three sections of existing problems of the organization, the capabilities of the new system, and the benefit of implementing the new system.
The organization had been suffering from the lack of proper documentation and ease of data transfer (Osseiran et al., 2014). The manual storage of the information was not adequate for easing the processes of the data storage for the Commonwealth Government.
Issues of bulk storage: The organization had been suffering from the issues of large amount of data storage (Findlater et al., 2015). The health records for the benefits of the people are large in size and number. Hence, it is not easy for storing the records and managing the information processing for the organization.
Slower transfer of information: The manual storage of information system had resulted in slower transfer of information and data (Venkatesh et al., 2013). The information processing without the help of processing of the information system would result in forming the slackness of the information access for the people. The delay in transfer of the information would result in providing health related issues for the patients.
The new information system of My Health Records would provide the ease of faster and better data processing along with ease of the data transfer (Findlater et al., 2015). The system had been developed so that the patient’s and the doctor’s information would be stored in the database of the system. It would help in easing the flow of the information processing and delivering faster and adaptive information storage for the organization (Kreiner et al., 2014). The capabilities of new system are given below,
Scalability: The information system developed for My Health Records have the scalable database function (Labonte et al., 2014). The scalable database would help in adjusting and storing large amount of data and information for the doctors and patients. The scalable information would help in dealing with the issue of the bulk information storage.
Capabilities of New System
Accessibility: The access of information would be extended being based on the cloud network (Baskerville & Wood-Harper, 2016). The information processing would be developed for providing an integrated information storage system to the patients, doctors, and healthcare. The processing of the information had been largely developed for easing the flow and transfer of the information to the required people.
The implementation of the information system of My Health Records would be helpful in processing the information and providing the better functionalities of the records kept (Bonham-Carter, 2014). The benefits of implementing the new system of My Health Records for the patients, doctors and healthcare are explained below,
Integration of information: The information system would serve the purpose of the advanced and integrated information storage facilities for the people and Commonwealth Government (Galliers & Leidner, 2014). The integration of the information would be helpful for easing the usage of single database server for storing, processing and modifying the information. The integration of the data would help in avoiding the data redundancy that would have been eminent problem considering the bulk of information.
Ease of data sharing: The data about the patient’s tests, contact information of the doctors, and information on the test availability at different healthcare centers can be processed at the same information system developed (Baskerville & Wood-Harper, 2016). The use of cloud connectivity would help in easing the data transmittal and the connectivity of the patients and healthcare/doctors.
Conclusion
The project had been made for developing the prospects of the development of the operations of the organization and formation of the project plan for implementing an information system for storing the information related to the patient’s health records. The study had been helpful for providing an excellent document of project vision for the information system implementation in the organization. The problems of the existing system of data storage for the health related information processing are issues of bulk storage and slower transfer of information. The capabilities of new system are scalability and accessibility. The benefits of implementing the new system of My Health Records for the patients, doctors and healthcare are integration of information and ease of data sharing.
The project had been made for developing an information system of My Health Records for the people (patients and doctors) and Commonwealth Government. The project had been based on the development of the existing and smart technology for processing and developing more efficient information processing (Reed & Curzon, 2015). The project had been made for developing the prospects of the development of the operations of the organization and formation of the project plan for implementing an information system for storing the information related to the patient’s health records. The following report would be made for illustrating the stakeholder’s map, developing a questionnaire and forming a use case example for the project.
Benefits of New System
The stakeholders are very important for the development of the project of information processing and operation (Mabrouk et al., 2014). The benefit of individual stakeholders is of primary concern for the completion of the project activities. The various stakeholders in the project are,
|
S. No. |
Stakeholder’s Position |
|
1 |
Organization and Institution |
|
2 |
Commonwealth Government |
|
3 |
Healthcare Representatives |
|
4 |
Health care providers (doctors, surgeons, specialists, etc.) |
|
5 |
Patients |
|
6 |
Information Technology Expert |
|
7 |
Facility staffs (cleaners and maintenance people) |
Table 1: List of stakeholders in the Healthcare
The stakeholders map is a technique that would be helpful for dividing the individual stakeholders in terms of their influence and function in the healthcare (Mohan & Paila, 2013).
Interest of each of the stakeholders: The stakeholders of the healthcare had been involved in the project for the development of the information system for easing the process of data processing and information sharing (Patten, 2016). The interest of each of the stakeholder in the project had been mentioned in the table below,
|
Stakeholder’s Position |
Interest in project |
|
Organization and Institution |
Interested in the development of the information system for easing the flow of operations and development of communication with internal stakeholders |
|
Commonwealth Government |
In charge of the activity of passing the information and data for the use of people and patients. The project requires the consent of the government for easing the flow of information in the healthcare organization |
|
Healthcare Representatives |
They require the development of the healthcare operations for improving the operations of the healthcare and development of prior activities for the patient’s benefits. |
|
Health care providers (doctors, surgeons, specialists, etc.) |
The development of information system from the project would help them for providing better services to the patients and ease of communication process |
|
Patients |
The development of information system from the project would help them for getting better services, treatments and ease of communication process with the doctors |
|
Information Technology Expert |
The development of information system would be responsible by the operations of IT experts. They would make the design, implement the system, and develop the storage of the system. |
|
Facility staffs (cleaners and maintenance people) |
The facility staffs would play no major role in development of the information system. However, they would get the benefit of easier communication with the other individuals with the help of information system |
Table 2: List of stakeholders in the Healthcare
The following is a sample questionnaire for the investors (Organization and Institution and Commonwealth Government) related to the information system.
|
Questionnaire for Investor |
|
What are your views on the requirement of the information system for the operations of the healthcare? |
|
Do you find any difficulty in managing the current operations? |
|
Is there any issue in the communication with the other stakeholders? |
|
How much do you think has technology revolutionized the existing system? |
|
Is it implacable that information system would be able to ease the operations of the organization? |
|
How far are you happy with the development of the healthcare industries? |
|
What more operational schemes are required for the completion of the operations in the healthcare organization? |
|
Does the development of operational functionalities more suitable for the information processing in the organization? |
|
How happy are you with the current progress of the project? |
|
Are you expecting or planning any new functionality to be added to the information system? |
Table 3: Questionnaire for the investor
The use case diagram had been made on the information system processing and the development of the system operations including the use case actant of patients, doctors and healthcare organizations.
Description of the Use Case: The use case had been made for the information system processing and development of facilities for the organization. The activity of the use case is given below,
Patientsà registers in the information systemà stores information about themà data is stored in the information systemà database is made and updated
Patientsà get in the information systemà access required information and dataà database systemà information is accessed
Doctorsà registers in the information systemà stores information about themà data is stored in the information systemà database is made and updated
Doctorsà get in the information systemà access required information and dataà database systemà information is accessed
Healthcare organizationà registers in the information systemà stores information about themà data is stored in the information systemà database is made and updated
Healthcare organizationsà get in the information systemà access required information and dataà database systemà information is accessed
One Particular Use Case: The use case of registered patients getting in the information system database and extracting required information from the database is an important use case of the information system. The activities of the use case is given below,
- Registering in the information system of the My Health Records
- Stores information about their test results, ongoing treatment, and disease related information
- Data is stored in the database of the information system
- The database is made and updated
- Patients access the information system
- Extract the required information and data from the database system
- The information is accessed by using the information system
Conclusion
It can be concluded from the report that the deployment of the information system had been resulted from the use of technological development. The project had been made for developing the prospects of the development of the operations of the organization and formation of the project plan for implementing an information system for storing the information related to the patient’s health records. The following report would be made for illustrating the stakeholder’s map, developing a questionnaire and forming a use case example for the project. The use case of registered patients getting in the information system database and extracting required information from the database had been an important use case of the information system.
Stakeholders in Healthcare
The development of the information system had been helpful for the development of the faster and more effective approach for the implementation of the information system (Zhang et al., 2015). The project had been made for providing the effective and improved operation in the organization. The role played by the technological development had been helpful for initiating the development of the system involvement. The following report would be made for providing the development of effective and smart operations along with analysis of non-functional requirements, review of cloud system development review, and SDLC approach in implementation of the information system.
The non functional requirements are helpful for classifying the development of system approach for easing the development of operations (Gupta & Laxmi, 2015). The cloud review would be done for forming the analysis of the benefits and issues of implementing the information system. The SDLC is the software development life cycle that had been followed for implementing the information system in the organization.
The implementation of the information system had been developed for increasing the efficiency of operations and formation of the better health record keeping system (Kumar et al., 2013). However, there are various requirements for the successful implementation of the information system such as hardware tools, software applications, equipments, tools, and other human skills. These are the functional requirements of the information system and some other non functional requirements of the information system are also present such as system qualities, system interfaces, user interfaces, and system constraints. The critical system qualities are,
Increased efficiency of user’s experience: The ease of using the system for storing or accessing the information of the patients, doctors or healthcare centers helps in providing better user experience (Pandey & Banerjee, 2015). The development of the information system would help them for easing the operations and increasing the customer’s satisfaction from the healthcare operations
Possible modifications in cost: The overall cost of using the information system for the operations of the data storage and development of effective and smart operations would be helpful for decreasing the overall cost of storing the information and data.
The user interface requirements of the information system are,
Ease of user applications: The development of the user interface would be for the ease of users and the functions (Karim et al., 2016). The applications of the information system had been helpful for developing the ease of operations. The users would be happy for the ease of storing the data and information in the system development. The user interface or UX would be made simpler for easing the use of the information system.
Interest of Each Stakeholder
Simple yet innovative: The information system user interface or UX would be simple and it would help in the development of the operations and formation of effective and smart operations (Mahalakshmi & Sundararajan, 2013). The innovative and advancement would be helpful for easing the advancement for development of faster and development of user interface for the information system.
The system constraints are the limited applications and security of the information stored. The security is the primary constraint factor for the system developed. There are high probabilities of system getting hacked into and extracting the information for processing the information and data.
The FURPS+ is the analysis of the usability, reliability, performance and security functions of software or program or any system. The use of FURPS+ is helpful for managing the evaluation of the system based on these four factors (Khan & Beg, 2014). These factors would be helpful for the analysis of the information system processing for My Health Records in Commonwealth Government.
Usability: The usability function analysis had been developed for analysis of the usages of the information system in the organization (dos Santos et al., 2016). The usability function in the organization had been developed for easing the flow of information processing in the organization. The main functions of the information system include the use of technology for easing the processes of the information system and development of faster and available information system.
Reliability: The system developed is reliable for easing the processes of the organization. The security functions implied would help the development of the storage of information system in the organization (Khan & Beg, 2014). The main functions of the information system include the use of technology for easing the processes of the information system and development of faster and available information system.
Performance: The main functions of the information system include the use of technology for easing the processes of the information system and development of faster and available information system (dos Santos et al., 2016). The increase of data transfer would help in developing faster and more effective transfer of performance of system developed.
Security: The security functions implied would help the development of the storage of information system in the organization (Mahalakshmi & Sundararajan, 2013). The main functions of the information system include the use of technology for easing the processes of the information system and development of faster and available information system.
The strengths of the cloud based information storage include the increased bandwidth of data storage, accessibility from any location, ease of using, disaster recovery, and savings in terms of cost. These strengths have made the use of cloud storage more effective and better for the information processing. The benefits of cloud storage are,
Questionnaire for Investor
Increased bandwidth: The deployment of the cloud network would help in easing the processes of the faster and more effective bandwidth for allocating the storage of information and data (Pandey & Banerjee, 2015). The development of the cloud computing technology would help in easing the operations of the cloud network. The uploading of the files would ease and avoid the requirement of emailing the files of each individual.
Accessibility of information: The accessibility of the information would help in developing the accessing the information of the My Health Records in the organization. The information access would be eased by the development of faster and more effective. The information access would be eased for uploading of the files would ease and avoid the requirement of emailing the files of each individual.
Ease of using: The ease of using the functions had been developed for analysis of the usages of the information system in the organization (Zhang et al., 2015). The usability function in the organization had been developed for easing the flow of information processing in the organization. The main functions of the information system include the use of technology for easing the processes of the information system and development of faster and available information system.
Disaster recovery: The recovery of the information and data would be ease by the use of the backup option. The backup is established by the use of more effective and efficient information processing. The development of the cloud computing technology would help in easing the storage of the cloud network. The uploading of the files would ease development of backup recovery of information.
Cost savings: The cost saving would be eased by the development of the cloud network. It would help in decreasing the overall cost of the data and information processing in the organization (dos Santos et al., 2016). The information access would be eased by the development of faster and more effective. The information access would be eased for uploading of the files would ease and avoid the requirement of emailing the files of each individual.
The weaknesses of the deployment of cloud based system include the security flaws and designs. The security flaws are the major effect on the development of the security flaws for the operations. The security functions implied would help the development of the storage of information system in the organization. The system developed is reliable for easing the processes of the organization. The main functions of the information system include the use of technology for easing the processes of the information system and development of faster and available information system. The security functions implied would help the development of the storage of information system in the organization. However, the lack of proper technology security would result in damaging the ongoing facilities of the system. The flaws in the development of the security system would not provide the development of better and innovative technology for the organization.
Use Case Example
The development of the information system would help in easing the benefit of information access and it would ease the development of faster and more effective (Karim et al., 2016). The information access would be eased for uploading of the files would ease and avoid the requirement of emailing the files of each individual. The SDLC or system development life cycle would help in easing the deployment of information system. The SDLC consists of analyzing the ongoing facilities and development of the proper planning for implementing the new system.
The Waterfall model is a very common example of predictive type of software development life cycle. The pros and cons of the model are given in table below,
|
Pros of Predictive SDLC (waterfall) |
Cons of Predictive SDLC (waterfall) |
|
Easy to use and arranged in various phases |
Predefined requirements are needed for this type of model |
|
Disciplined approach for developing the information system |
Defined scope must be rigorously followed for completing the development cycle |
|
Forced to define the business requirements and developers of the understanding the specification |
Limited number of the communication is established in the model |
|
Documentation of every stage is required |
Key members of the organization are idle for the location |
Table 4: Pros and Cons of Predictive SDLC (waterfall)
(Source: dos Santos et al., 2016, pp-158)
|
Pros of Adaptive SDLC (Agile) |
Cons of Adaptive SDLC (Agile) |
|
Participate in development and maintenance of the operations |
Un-regulated operations of the software development |
|
The operations would be tailored in a specific project |
The execution, maintenance and repair would not be managed by the use of this model |
|
Each activity of the organization is formed by recommendations and explanations |
Requires explicit development of operations and functions |
Table 5: Pros and Cons of Adaptive SDLC (Agile)
(Source: dos Santos et al., 2016, pp-158)
The Waterfall model should be used for the implementation of the information system of My Health Records by Commonwealth Government. The benefits of implementing the information system by using Waterfall model are,
- Easy to use and arranged in various phases
- Disciplined approach for developing the information system
- Forced to define the business requirements and developers of the understanding the specification
- Documentation of every stage is required
Conclusion
The information system had been made for providing the effective and improved operation in the organization. The role played by the technological development had been helpful for initiating the development of the system involvement. The report had been made for providing the development of effective and smart operations along with analysis of non-functional requirements, review of cloud system development review, and SDLC approach in implementation of the information system. The critical system qualities are increased efficiency of user’s experience and possible modifications in cost. The strengths of the cloud based information storage include the increased bandwidth of data storage, accessibility from any location, ease of using, disaster recovery, and savings in terms of cost. On the other hand, the weaknesses of the deployment of cloud based system include the security flaws and designs. The security flaws are the major effect on the development of the security flaws for the operations.
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