Proper Scope And Time Management For St. Dismas Medical Centre Project

Project Goals and Objectives

Question:

Discuss about the Project Management Training and Education.

This project depicts the necessity of implementing proper scope and time management approaches in St. Dismas Medical Centre, an urban nonprofit hospital which is facing significant decline in their admission. In the year of 1999, an advanced planning has been held to identify all the future opportunities. However, in order to gain success from the developed approaches the two main areas where the developers need to focus are time management and scope management. The goal and objectives of the project including the project scope statement are also elaborated in this report. Apart from this, in order to minimize the workload from the project resources they have developed a Work Breakdown Structure to segment the broad task into parts. For successful accomplishment of the project a proper schedule should be developed that is also elaborated in this report.

St. Dismas Medical Centre is currently facing major issues in their admission rate, in order to gain measurable profit from the competitive market, the company is willing to make refurbishment rather renovation of their building. The goal of the project is to bring functional and operational changes in their medical centre. It is expected that, if all of these activities are completed accordingly then, it will meet the assumptions and expected outcomes.The objectives for this particular project are as follows:

To refurbish the office building within estimated time and budget
To investigate requirements as well as timing for the applications with the Dept. of health for opening facility
To investigate the software and other technology requirements for the residents

St. Dismas is assisting the living facility project for the medical centre. It is necessary for the project developer to focus on different aspects of building constructions. However, the project should be completed within estimated time and budget as well. Through conducting proper market survey, the project developer should consider all different crucial components. For this particular project the scopes are as follows:

The List of new services to be served by the company will be analyzed and examined
The project team will identify the different options those are necessary to facilitate the construction project
For determining the level of medical requirements, the medical directors will design the assessment tools
The social activities for the residents are prepared by the therapy manager
Another scope for this project is to research on long term caring insurance requirements

In order to implement this particular project, a project team is prepared and based on the skills and knowledge tasks are assigned to the members. It is necessary for the project team members to serve their allotted job roles and responsibilities according to the requirements. The work Breakdown for this project is given below:

The chief Finance Officer (CFO), Chief Legal Council (CLC), marketing Vice President (VP) and the construction project manager every individual has represented the project plan. However, according to the project background an accurate project plan is needed to be prepared. In order to complete the project, the manager is responsible to develop a project schedule which defines the tasks and its respective time duration that is required to complete that particular activity. The resources associated to the project include: CFO, VP, Legal, project manager, HR are again responsible to complete individual those individual task within the estimated budget and time as well. The schedule developed for this project is demonstrated below:

Task Name	Duration	Start	Finish
Schedule for the construction project	438 days	Thu 3/1/18	Mon 11/4/19
Project initiation	84 days	Thu 3/1/18	Tue 6/26/18
Construction & Furnishing	2 days	Thu 3/1/18	Fri 3/2/18
Facility construction	3 days	Mon 3/5/18	Wed 3/7/18
Foundation & excavation (basement/1st floor slab)	9 days	Thu 3/8/18	Tue 3/20/18
Structure (steel/framing)	5 days	Wed 3/21/18	Tue 3/27/18
Interiors (drywall/ceiling/flooring/case goods)	8 days	Wed 3/28/18	Fri 4/6/18
(light assisted) units ready to prepare for occupancy	7 days	Mon 4/9/18	Tue 4/17/18
First 45 units ready for residents	8 days	Wed 4/18/18	Fri 4/27/18
Remaining 57 units (light & heavy) ready to prepare for occupancy	4 days	Mon 4/30/18	Thu 5/3/18
Construction complete	5 days	Fri 5/4/18	Thu 5/10/18
residential planning	6 days	Fri 5/11/18	Fri 5/18/18
Building ready for residents	9 days	Fri 5/11/18	Wed 5/23/18
Legal and Licensing Requirements	5 days	Thu 5/24/18	Wed 5/30/18
Research licensing requirements for residential care facility	8 days	Thu 5/31/18	Mon 6/11/18
Uniform accessibility standard compliance (# hndcp accessible beds)	6 days	Tue 6/12/18	Tue 6/19/18
Investigate law firm and outline services	5 days	Wed 6/20/18	Tue 6/26/18
Project planning	116 days	Wed 6/27/18	Wed 12/5/18
Prepare project plan for license	5 days	Wed 6/27/18	Tue 7/3/18
File license — by opening date	8 days	Wed 7/4/18	Fri 7/13/18
Curb – cut approval from county (access to country Rd.)	9 days	Mon 7/16/18	Thu 7/26/18
Investigate corporate structure for assisted living	6 days	Mon 7/16/18	Mon 7/23/18
Determine Board of Trustee membership	3 days	Tue 7/24/18	Thu 7/26/18
Appoint Board of Trustees	4 days	Fri 7/27/18	Wed 8/1/18
Prepare draft Code of Regulation	7 days	Thu 8/2/18	Fri 8/10/18
Prepare document and fi ling of governance structure	4 days	Mon 8/13/18	Thu 8/16/18
48 Draft service agreement with St. Dismas for services provided	5 days	Fri 8/17/18	Thu 8/23/18
Lease issues	8 days	Fri 8/24/18	Tue 9/4/18
Research Long Term Care insurance requirements	6 days	Fri 8/24/18	Fri 8/31/18
Facility “rules” defined (i.e., smoking, fi rearms, pets, financial planning)	6 days	Mon 9/3/18	Mon 9/10/18
Spell out changes for residents in moving from “light” to “heavy” assisted	9 days	Tue 9/11/18	Fri 9/21/18
Lease template prepared	8 days	Mon 9/24/18	Wed 10/3/18
Review all marketing materials for compliance	3 days	Thu 10/4/18	Mon 10/8/18
Operational Implementation Plan	8 days	Tue 10/9/18	Thu 10/18/18
Management/Organization structure	5 days	Fri 10/19/18	Thu 10/25/18
Recruit & hire Executive Director	7 days	Fri 10/19/18	Mon 10/29/18
Interior design issues decided (furnishings, etc.)	4 days	Tue 10/30/18	Fri 11/2/18
Determine what was provided with lease and what was furnished in some units	6 days	Mon 11/5/18	Mon 11/12/18
Determine budget for interior	9 days	Tue 11/13/18	Fri 11/23/18
Carpet and wall finish determined	5 days	Mon 11/26/18	Fri 11/30/18
Furniture and room layout	8 days	Mon 11/26/18	Wed 12/5/18
Other planning development	70 days	Thu 12/6/18	Wed 3/13/19
Facility and equipment needs defined	6 days	Thu 12/6/18	Thu 12/13/18
Staffing determined	8 days	Fri 12/14/18	Tue 12/25/18
Office space for physicians	7 days	Wed 12/26/18	Thu 1/3/19
66 Medical staffing needs determined & Director appointed	6 days	Wed 12/26/18	Wed 1/2/19
Food service	8 days	Fri 1/4/19	Tue 1/15/19
Menus selected	5 days	Wed 1/16/19	Tue 1/22/19
Waiting and service staffing needs determined	9 days	Wed 1/23/19	Mon 2/4/19
Additional equipment needs	5 days	Tue 2/5/19	Mon 2/11/19
Telecommunications services	8 days	Tue 2/5/19	Thu 2/14/19
Investigate phone service options	5 days	Fri 2/15/19	Thu 2/21/19
Certification/Accreditation requirements	5 days	Fri 2/22/19	Thu 2/28/19
Investigate requirements & timing of applicants with Dept. of Health to open facility	9 days	Fri 3/1/19	Wed 3/13/19
Development phase	46 days	Thu 3/14/19	Thu 5/16/19
Develop clinical and operational quality monitoring systems	4 days	Thu 3/14/19	Tue 3/19/19
Develop financial systems (billing, etc.)	5 days	Wed 3/20/19	Tue 3/26/19
Human resources	6 days	Wed 3/27/19	Wed 4/3/19
Work force management recommendations	8 days	Thu 4/4/19	Mon 4/15/19
Project plan for recruitment developed	7 days	Thu 4/4/19	Fri 4/12/19
Policies and procedures developed	5 days	Mon 4/15/19	Fri 4/19/19
Obtain ‘samples’ of assisted living policies and procedure from other institutions	6 days	Mon 4/22/19	Mon 4/29/19
Investigate assisted living laws proposed	5 days	Tue 4/30/19	Mon 5/6/19
other states/federal consideration	8 days	Tue 5/7/19	Thu 5/16/19
Legal regulation consideration	71 days	Fri 5/17/19	Fri 8/23/19
Technology & information systems	5 days	Fri 5/17/19	Thu 5/23/19
Develop plan for technology access for residents (TV, Cable, PC ’ s)	8 days	Fri 5/24/19	Tue 6/4/19
Investigate software/technology options	9 days	Wed 6/5/19	Mon 6/17/19
Marketing planning phase	6 days	Wed 6/5/19	Wed 6/12/19
Marketing	3 days	Tue 6/18/19	Thu 6/20/19
Community mailing about construction project	8 days	Fri 6/21/19	Tue 7/2/19
Initial informational meetings	7 days	Thu 6/13/19	Fri 6/21/19
St. Dismas volunteers	5 days	Mon 6/24/19	Fri 6/28/19
Community groups	4 days	Mon 7/1/19	Thu 7/4/19
St. Dismas staff (all shifts)	6 days	Fri 7/5/19	Fri 7/12/19
Presentation prepared for Speaker ’ s Bureau	15 days	Mon 7/15/19	Fri 8/2/19
Provide updates to community	9 days	Mon 8/5/19	Thu 8/15/19
Inquiry log established	5 days	Fri 8/16/19	Thu 8/22/19
Groundbreaking ceremony — during National Hospital	6 days	Fri 8/16/19	Fri 8/23/19
Marketing plan developed and implementation	36 days	Mon 8/26/19	Mon 10/14/19
PR firm contracted	8 days	Mon 8/26/19	Wed 9/4/19
Marketing plan developed	5 days	Thu 9/5/19	Wed 9/11/19
Determine name and signage for facility	6 days	Thu 9/5/19	Thu 9/12/19
Hire Marketing Director	9 days	Fri 9/13/19	Wed 9/25/19
Marketing plan ready to implement	8 days	Thu 9/26/19	Mon 10/7/19
Implementation of marketing plan	5 days	Tue 10/8/19	Mon 10/14/19
Project closure phase	15 days	Tue 10/15/19	Mon 11/4/19
stakeholders signoff	5 days	Tue 10/15/19	Mon 10/21/19
final project documentation	6 days	Tue 10/22/19	Tue 10/29/19
post project maintanance planning	4 days	Wed 10/30/19	Mon 11/4/19

Project network diagram is very much useful for planning and tracking any project. It represents the project starting date and finish data and also the current status of each activity. The network diagram for this particular project is illustrated below:

Conclusion

From the overall discussion it can be concluded that, if the project manager follows all the above rules then, the project will meet the requirement and assumed expectation of St. Dismas Medical Center project. The aim of the project was to construct new building with valuable interior design, decoration. Besides attractive construct advanced billing system was also evolved by the project developers to avoid the issues of less admission in the medical centre. In order to support the system accurately the project manager focused on technology and information system. The project is required to be cost as well as time effective which means that the project manger should focus on completing the task within estimated budget and time. A preliminary project plan has developed by the project developer. The finance manager considered a rough estimation to make sure that investment will bring potential outcome in terms of ROI for the developers.

References

Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and controlling. New York: John Wiley & Sons.

Liberatore, M. J. (2016). A Counterexample to the Forward Recursion in Fuzzy Critical Path Analysis Under Discrete Fuzzy Sets. arXiv preprint arXiv:1607.04583.

Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.

Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and technology. Taylor & Francis.

Peppard, J., & Ward, J. (2016). The strategic management of information systems: Building a digital strategy. John Wiley & Sons.

Pinto, J. K., Dawood, S., & Pinto, M. B. (2014). Project management and burnout: Implications of the Demand–Control–Support model on project-based work. International Journal of Project Management, 32(4), 578-589.

Ramazani, J., & Jergeas, G. (2015). Project managers and the journey from good to great: The benefits of investment in project management training and education. International Journal of Project Management, 33(1), 41-52.

Tamizharsi, T., Suhasaria, P., Agarwal, A., Manchanda, H., & Jain, H. (2017). A Comprehensive Review of the Bookmyshow Website and System. Imperial Journal of Interdisciplinary Research, 3(8)

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