QA Higher Education London Campus Refurbishment Project Plan

Project initiation document (PID)

QA Higher Education (QAHE) is planning to refurbish the teaching rooms and the computing labs based in London Campus. They have planned to replace the existing hardware, software peripherals with the new ones. The teaching rooms, as well as the computer labs, will have new hardware and software computer systems, new furniture, designed doors and windows, projector, improved network connectivity. They are also planning to include IT help desk that will assist the students and the teachers to get used to the new IT services. The Managing Director has taken the responsibility of the project, and he has full support from the Director of Operations. I have been appointed as Project Manager. It is the responsibility of the Project Manager to prepare a project plan.

The project plan defines every essential project activities along with time constraints and budget. The stakeholders will have a clear idea on how to accomplish the entire project within the given timeframe and budget.

Sponsor:	Managing Director (MD) of the QA Higher Education (QAHE)
Project Name: Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Project Management based on case study of QAHE
Prepared By:	Julie Noone (MD of QAHE)	Date:	28/02/2018
· To take the maximum advantage of the IT infrastructure so that it facilitates students’ learning and the administration of QAHE. · To build successful relationships with QAHE stakeholders as it will broaden learning opportunities. It also facilitates advance lifelong learning. · To build a smart classroom. The classroom will have modern whiteboards, modern furniture, and modern computer system. · To create an IT helpdesk who will analyse and solve IT related problems all the time. · To connect teachers and the students of QAHE so that they can communicate with ease over the Internet. The student can attend the online courses imparted by QAHE teachers. Budgetary information
Task Name	Resource Names	Cost
IT Infrastructure setup		£31,520.00
IT Infrastructure Deployment		£31,520.00
Current Review		£13,032.00
Determining the scope of improving IT infrastructure of classrooms of QAHE	Ops.Dir, Project Manager	£1,680.00
Securing project sponsorship	Project Manager	£640.00
Securing core resources	Project Manager	£640.00
Completion of scope	Project Manager	£800.00
Analysis	ManagingDirector,ProjectManager, Ops.Dir	£2,680.00
Current Infrastructure Review	IT Technician,Project Manager	£960.00
Hardware Environment Review	IT Technician	£240.00
Software Environment Review	IT Technician	£240.00
LAN/ WAN connectivity Review	IT Technician	£240.00
Support Environment Review	Project Manager	£640.00
Detailed Review of Geographic factors	Managing Director,Project Manager	£1,440.00
Current Infrastructure Completion Review	Project Manager,Ops.Dir	£2,352.00
Detailed Review of Business Goals and Objectives	Project Manager	£480.00
Analysis		£8,088.00
Identifying the target areas for the infrastructure improvement		£8,088.00
Identifying the factors for improving IT infrastructure of classrooms of QAHE	IT Technician,Project Manager	£1,440.00
Identifying the hardware improvements	IT Technician	£400.00
Identifying the software improvements	ITTechnician,Database Administrator,Programmer	£1,800.00
Identifying the communications considerations	IT Technician,Project Manager	£1,200.00
Identification of the improvements in LAN/ WAN connectivity	IT Technician	£320.00
Identifying the improvements in support environment	IT Technician	£240.00
Recognise mitigation of the geographic factors	Ops.Dir,Project Manager	£1,344.00
Considering factors for improving IT support desk	Ops.Dir,Project Manager	£1,344.00
Implementation		£7,960.00
Furnishing inside the classroom		£7,480.00
Roof Fittings	Roofer	£672.00
Classroom Floor Tiling	Floorer	£672.00
Building Plastering	Plasterer	£480.00
Setting up Electric wiring	Electrician	£480.00
Setting frames for doors and windows	Wood Machinist	£288.00
Painting	Painter and Decorator	£288.00
Setting up fans and lights	Electrician	£192.00
Setting up new benches and chairs	Wood Machinist	£384.00
Setting up a white board on the wall	Wood Machinist	£384.00
Setting up projector	Project Manager	£160.00
Setting up computer hardware system	IT Technician,IT support representative	£800.00
Setting up computer software system	ITTechnician,ITsupport representative,Database Administrator,Programmer	£2,200.00
Connected the computers with LAN connectivity	IT support representative,IT Technician	£480.00
IT Support Desk		£480.00
Problem Analysts	IT support representative	£160.00
Providing Solutions	IT support representative	£160.00
Solving IT queries	IT support representative	£160.00
Project Closure		£2,440.00
Project Handover	Ops.Dir,Project Manager	£1,008.00
QAHE authority agreement	Managing Director	£600.00
Preparation of Documentation	Project Manager	£160.00
Releasing Resources	Ops.Dir,Project Manager	£672.00
Timescales
Task Name	Duration	Start	Finish
IT Infrastructure setup	63 days	Wed 28-02-18	Fri 25-05-18
IT Infrastructure Deployment	63 days	Wed 28-02-18	Fri 25-05-18
Current Review	29 days	Wed 28-02-18	Mon 09-04-18
Determining the scope of improving IT infrastructure of classrooms of QAHE	5 days	Wed 28-02-18	Tue 06-03-18
Securing project sponsorship	4 days	Wed 07-03-18	Mon 12-03-18
Securing core resources	4 days	Wed 07-03-18	Mon 12-03-18
Completion of scope	5 days	Tue 13-03-18	Mon 19-03-18
Analysis	5 days	Tue 20-03-18	Mon 26-03-18
Current Infrastructure Review	4 days	Tue 27-03-18	Fri 30-03-18
Hardware Environment Review	3 days	Wed 07-03-18	Fri 09-03-18
Software Environment Review	3 days	Wed 07-03-18	Fri 09-03-18
LAN/ WAN connectivity Review	3 days	Mon 12-03-18	Wed 14-03-18
Support Environment Review	4 days	Tue 27-03-18	Fri 30-03-18
Detailed Review of Geographic factors	4 days	Tue 27-03-18	Fri 30-03-18
Current Infrastructure Completion Review	7 days	Tue 27-03-18	Wed 04-04-18
Detailed Review of Business Goals and Objectives	3 days	Thu 05-04-18	Mon 09-04-18
Analysis	45 days	Wed 28-02-18	Tue 01-05-18
Identifying the target areas for the infrastructure improvement	45 days	Wed 28-02-18	Tue 01-05-18
Identifying the factors for improving IT infrastructure of classrooms of QAHE	6 days	Thu 05-04-18	Thu 12-04-18
Identifying the hardware improvements	5 days	Fri 13-04-18	Thu 19-04-18
Identifying the software improvements	5 days	Fri 13-04-18	Thu 19-04-18
Identifying the communications considerations	5 days	Fri 13-04-18	Thu 19-04-18
Identification of the improvements in LAN/ WAN connectivity	4 days	Fri 20-04-18	Wed 25-04-18
Identifying the improvements in support environment	3 days	Fri 20-04-18	Tue 24-04-18
Recognise mitigation of the geographic factors	4 days	Mon 02-04-18	Thu 05-04-18
Considering factors for improving IT support desk	4 days	Thu 26-04-18	Tue 01-05-18
Implementation	55 days	Wed 28-02-18	Tue 15-05-18
Furnishing inside the classroom	20 days	Fri 13-04-18	Thu 10-05-18
Roof Fittings	7 days	Fri 13-04-18	Mon 23-04-18
Classroom Floor Tiling	7 days	Fri 13-04-18	Mon 23-04-18
Building Plastering	5 days	Tue 24-04-18	Mon 30-04-18
Setting up Electric wiring	5 days	Tue 24-04-18	Mon 30-04-18
Setting frames for doors and windows	3 days	Tue 24-04-18	Thu 26-04-18
Painting	3 days	Tue 24-04-18	Thu 26-04-18
Setting up fans and lights	2 days	Tue 01-05-18	Wed 02-05-18
Setting up new benches and chairs	4 days	Tue 24-04-18	Fri 27-04-18
Setting up a white board on the wall	4 days	Tue 24-04-18	Fri 27-04-18
Setting up projector	1 day	Tue 01-05-18	Tue 01-05-18
Setting up computer hardware system	5 days	Tue 01-05-18	Mon 07-05-18
Setting up computer software system	5 days	Tue 01-05-18	Mon 07-05-18
Connected the computers with LAN connectivity	3 days	Tue 08-05-18	Thu 10-05-18
IT Support Desk	55 days	Wed 28-02-18	Tue 15-05-18
Problem Analysts	2 days	Tue 08-05-18	Wed 09-05-18
Providing Solutions	2 days	Thu 10-05-18	Fri 11-05-18
Solving IT queries	2 days	Mon 14-05-18	Tue 15-05-18
Project Closure	63 days	Wed 28-02-18	Fri 25-05-18
Project Handover	3 days	Wed 16-05-18	Fri 18-05-18
QAHE authority agreement	3 days	Mon 21-05-18	Wed 23-05-18
Preparation of Documentation	1 day	Thu 24-05-18	Thu 24-05-18
Releasing Resources	2 days	Thu 24-05-18	Fri 25-05-18
Approach QAHE is planning to refurbish the existing teaching rooms and the computer labs. The smart classroom, the adaptation of IT infrastructure and the IT services will all give QAHE the competitive edge so that they can compete with other reputed educational institution. The Managing Director of QAHE takes the responsibility to refurbish the classroom and make it a smart classroom. The classroom will have a computer system with updated hardware and software systems. The Managing Director appoints a project manager, database administrator; network engineer, programmer, IT technician and IT support representative who will handle all the IT operations in QAHE (Ramazani and Jergeas 2015). The electrician, roofer, plasterer, painter and decorator will take the responsibility to refurbish the classroom. The project will become successful if the stakeholders follow the project plan and work accordingly. QAHE through successful project completion can be able to refurbish the classroom, and this approach will certainly enhance the education.
Key staff and stakeholder analysis table
Stakeholder Name	Contact Person	Impact	Influence	Category of stakeholders	What is important to the stakeholder?	How could the stakeholder contribute to the project?	How could the stakeholder block the project?	Strategy for engaging the stakeholder
Managing Director	Phone No.: 447429006370, 6-8 Queen Annes Gardens, Bush Hill Park, Enfield EN1 2JN	Very High	Very High	Advocates	MD needs to establish excellent learning platform for students and teachers	MD will have to refurbish the classroom environment as that can facilitate both the students and the teachers. QAHE will gain the competitive advantage because of this approach	MD can decide to halt the project for a while or can abandon the project	MD is the sponsor of the project
Ops. Dir	Phone No.: 447107254791, 67 Brewery Road, Plumstead, London SE18 1ND	High	High	Follower	Ops. Dir needs to cooperate with MD and must assist him in completing the project successfully	Ops. Dir can discuss with MD and can help the project manager to work in the best possible way	Ops. Dir can alter the project manager or can expel any other stakeholder associated the project	Ops. Dir must cooperate with MD and must encourage and support other stakeholders so that they can deliver the best throughput
Project Manager	11/15 Park Road, Surbiton KT5 8QA	High	High	Advocates	The project manager needs to prepare the entire project plan	Project plan prepared by PM can help the other stakeholders to carry out the project activities effectively	The project manager can alter any stakeholder associated with the project. The project can get a halt	Project Manager is responsible for managing the resources and the stakeholders associated with the project
Database Administrator	265 Corbets Tey Road, Upminster RM14 2BN	Medium	Low	Follower	He needs to all the database activities	He can create a database such that the data can be stored and retrieved very easily	The database administrator can resign, may fall sick, may go for a leave, the project will halt	The database administrator is responsible for managing the data of the teachers and the students effectively
Network Engineer	Blessington Road, Blackheath, London SE13 5EB	High	High	Follower	He needs to set up the network for connecting all the devices to LAN	Network Engineer can install and routers and can connect all the computers to the routers. All the nodes will get network access	He may fall sick. Ha can go for along leave or can resign; the whole project can get delayed	Network Engineer is responsible for providing to set up a computer network to connect all the devices to LAN
Programmer	41 Worcester Road, Sutton SM2 6PY	Medium	Low	Follower	He needs to design the interface of the QAHE website	He can design a website such that can facilitate the teachers and students. The teachers can upload tutorial videos, can post several soft copies and the students can easily access them anytime anywhere	He may miss the deadline. The website may have multiple bugs. The project will delay	The programmer has been engaged to design the website for QAHE
Wood Machinist	Blessington Road, Blackheath, London SE13 5EB	Medium	Medium	Follower	He needs to prepare doors and windows of the classroom	He can design the classroom with quality and attractive furniture	The wood machinist may fall sick; he may resign, the project may get disrupted	Wood Machinist has been engaged by the project manager to design doors and windows
Electrician	265 Corbets Tey Road, Upminster RM14 2BN	Medium	Medium	Follower	He needs to set up all the electric equipment. He needs to do the wiring and install modern fans and light.	He can setup up the electric equipment smartly such that the students and the teachers can make use of the smart classroom. The fans and lifts will give them maximum comfort. The projector setup by the electricians will facilitate the learning procedure	He may commit any mistake while setting up the electric equipment and the electric wiring; the project may get disrupted due to this	The electrician has been hired to set up the electric equipment, to set up electric fans and lights
Roofer	11/15 Park Road, Surbiton KT5 8QA	Low	Medium	Follower	He needs to improvise the roof	He can improvise the roof	He may resign or may fall sick, and the project may get disrupted	He has been hired to work on the roof
Floorer	6-8 Queen Annes Gardens, Bush Hill Park, Enfield EN1 2JN	Low	Medium	Follower	He needs to improvise the floor	He can put attractive and designer tile on the floor	The floorer may fall sick, or he may resign, and the project may get disrupted	He has been appointed to work on the roof
Plasterer	178 Southborough Lane, Bickley, Bromley BR2 8AL	Low	Medium	Follower	He needs to design the surface of the wall	The wall surface can look awesome due to the plasterwork	The plasterer may fall sick, or he may resign, and the entire project can get disrupted	Plasterer has been appointed to work on the floor
Painter and Decorator	16 New Burlington Place, London WIS 2HX	Low	Medium	Follower	One needs to paint and decorate the surface of the wall, while the other one needs to decorate the doors and windows	They can design the wall and doors with beautiful colours that can add extra beauty to the smart classroom	The decorator may resign. He may fall sick, and the entire project can get disrupted	The decorator has been hired to paint walls and doors.
IT Technician	44 20 7123 4567, 16 Ivimey Street, Bethnal Green, London E2 6LR	Very High	Very High	Advocates	He needs to set up the computer hardware and needs to update the software	They can implement the latest updated hardware and the software in QAHE	The computer hardware can fail, the computer software can fail to start, the project, the teacher and the students can face immense difficulties and can be dissatisfied. In that case, the entire project can fail	IT Technician has been engaged in setting up computer hardware and software for the QAHE
IT Support Representative	44 20 7946 0366, Blagdens Lane, Southgate, London N14 6DD	Very High	Very High	Follower	He needs to solve all the IT related issues. He requires solving all the IT related queries of the students and teachers	He can provide all the IT related queries	The project will be of no use if the IT support representative fails to solve IT related queries to the students and the teachers	IT Support Representative has been appointed to analyse the issues raised by the teachers and students and provide necessary solutions
APPROVAL ? Yes ? ? No ______________________________ Date:____________ Sponsor

Risk Name	Document Risks	Risk Owner	Weightage	Scores	Risks Mitigation	Contingency Plans
Social Networking	Social Networking involves cyberattack, not protecting one’s privacy. The staffs share data with people who are not trustworthy (Leimbach and Goodall 2017). The students and the teacher staffs share training videos through social networking. Thus the copyright materials get stolen.	QAHE students and staffs, teaching staffs, hackers	70%	Very High	Social Networking must be used ethically. The students and the teachers must use the social networking site for the communication process and online training purpose. The social networking must be conducted safely, and securely otherwise the data will get breached.	The management team of QAHE must develop certain principles. The students and the teachers must follow those principles; it will help them in the long run
Mobile Devices	The usage of the mobile phone can result in a concentration of students. The students can use the mobile phone for personal rather than using it for educational purpose (Bergey 2014). The hackers can attack the mobile phone through the insecure network	Students and the teachers	40%	Low	The students must use the mobile phone in QAHE and classroom for education purpose only.	QAHE management must specify the policies based on which the students use the mobile phone efficiently
3. Malware	QAHE service can get disrupted due to malware attack. The malware can sabotage QAHE’s system and can restrict the users to use their system. The hackers with the aid of malware can steal the confidential data (Boud, Cohen and Sampson 2014). They can even delete those sensitive data	Hackers	80%	Very High	QAHE must install an antivirus program; the antivirus can help to safeguard the system and the database of the organisation (Boud, Cohen and Sampson 2014)	QAHE must install quality antivirus software and must make policies. In this way QAHE can use the software safely and securely
4. End-user computing	They can generate faulty financial statements. There are chances of frauds. They lack recovery or forensic capabilities. The whole IT operations of QAHE can get disrupted (Pinto 2015). QAHE can face legal issues	Non-programmers	20%	Very Low	QAHE must review the activities conducted by the stakeholders and the resources	QAHE must prepare policies so that the end-users can conduct the daily activities ethically and efficiently
5. Corporate Espionage	The teaching staffs can leak the copyright study materials via the internet (Baroudi and Rapp 2016). The internal staffs can leak the question papers before the exam.	Internal staff and the teaching staff	60%	High	QAHE must keep track of the IP address of the staffs all the time (Baroudi and Rapp 2016). In this way, QAHE can mitigate the issues.	QAHE must trace the activities of the staffs. They must take legal actions against those staffs
6. Project Backlog	The stakeholders can fail to deliver the quality service. The computer system and the network infrastructure can get disrupted	Stakeholders	60%	Medium	The stakeholders must be trained so that they can deliver their best	QAHE must assign skilled technicians so that they can deliver quality software
7. IT Governance	QAHE can fail to comply with the IT Governance policies. They can face legal issues (Svejvig and Andersen 2015). The hackers can attack their system and make their system vulnerable to use	QAHE management staff and the technical staff	90%	Very High	QAHE must follow the IT Governance policies to get a best possible outcome. They must install an antivirus program as it can safeguard their system and database (Svejvig and Andersen 2015)	QAHE must follow the IT governance policies. They must adopt any IT Governance framework like COBIT. The IT Governance policies will protect them from potential threats.
8. Electronic Records Management	QAHE can lose sensitive data during the conversion process; regulatory violations can occur if any adequate controls exist. ERM is also associated with storage and forensic related issues	QAHE technical staff and the management staff	50%	Medium	QAHE will have to determine the extent of ERM usage. They must recognise the impacted data and the procedures. QAHE will have to evaluate storage controls and monitoring appropriately	QAHE must use ERP ethically for sustainability of the institution. QAHE must evaluate storage controls as well as monitoring in a proper way
9. Data Management	The IT team if fails to manage the data of the database, discrepancies can occur, the compliance cost can rise high (Kanabar et al. 2016). QAHE can lose brand image	IT team of QAHE, Database Developer team of QAHE	80%	Very High	Database developer team of QAHE must manage the database correctly. They must identify data management controls (Kanabar et al. 2016).	QAHE must appoint skilled database developers who can manage the data of the database perfectively. Efficient data management can ensure the long-term success of QAHE
10. Cloud Computing	QAHE will have to depend on the cloud provider. They will have to pay heavy charges to the cloud vendor (Ellis, Thorpe and Wood 2015). Lack of fast bandwidth network	QAHE project manager, IT team	40%	Low	QAHE must follow the principles set up by the cloud vendor; the cloud vendor will provide safe and secured service	QAHE must follow the policies of the cloud vendor. They will have to pay heavy initially, though they can remain assured that cloud computing can give them long-term benefits

Probability
Very High
High
Medium
Low
Very Low
Severity	Very Low	Low	Medium	High	Very High

Project plan along with Summary tasks

WBS	Task Name	Duration	Start	Finish	Predecessors	Resource Names	Cost
0	IT Infrastructure setup	63 days	Wed 28-02-18	Fri 25-05-18			£31,520.00
1	IT Infrastructure Deployment	63 days	Wed 28-02-18	Fri 25-05-18			£31,520.00
1.1	Current Review	29 days	Wed 28-02-18	Mon 09-04-18			£13,032.00
1.1.1	Determining the scope of improving IT infrastructure of classrooms of QAHE	5 days	Wed 28-02-18	Tue 06-03-18		Ops.Dir,Project Manager	£1,680.00
1.1.2	Securing project sponsorship	4 days	Wed 07-03-18	Mon 12-03-18	3	Project Manager	£640.00
1.1.3	Securing core resources	4 days	Wed 07-03-18	Mon 12-03-18	3	Project Manager	£640.00
1.1.4	Completion of scope	5 days	Tue 13-03-18	Mon 19-03-18	5	Project Manager	£800.00
1.1.5	Analysis	5 days	Tue 20-03-18	Mon 26-03-18	6	Managing Director,Project Manager,Ops.Dir	£2,680.00
1.1.6	Current Infrastructure Review	4 days	Tue 27-03-18	Fri 30-03-18	7	IT Technician,Project Manager	£960.00
1.1.7	Hardware Environment Review	3 days	Wed 07-03-18	Fri 09-03-18	3	IT Technician	£240.00
1.1.8	Software Environment Review	3 days	Wed 07-03-18	Fri 09-03-18	3	IT Technician	£240.00
1.1.9	LAN/ WAN connectivity Review	3 days	Mon 12-03-18	Wed 14-03-18	9,10	IT Technician	£240.00
1.1.10	Support Environment Review	4 days	Tue 27-03-18	Fri 30-03-18	7	Project Manager	£640.00
1.1.11	Detailed Review of Geographic factors	4 days	Tue 27-03-18	Fri 30-03-18	7	Managing Director,Project Manager	£1,440.00
1.1.12	Current Infrastructure Completion Review	7 days	Tue 27-03-18	Wed 04-04-18	6,7	Project Manager,Ops.Dir	£2,352.00
1.1.13	Detailed Review of Business Goals and Objectives	3 days	Thu 05-04-18	Mon 09-04-18	14	Project Manager	£480.00
1.1.14	Milestone 1: Completion of Review	0 days	Mon 09-04-18	Mon 09-04-18	15		£0.00
1.2	Analysis	45 days	Wed 28-02-18	Tue 01-05-18			£8,088.00
1.2.1	Identifying the target areas for the infrastructure improvement	45 days	Wed 28-02-18	Tue 01-05-18			£8,088.00
1.2.1.1	Identifying the factors for improving IT infrastructure of classrooms of QAHE	6 days	Thu 05-04-18	Thu 12-04-18	14	IT Technician,Project Manager	£1,440.00
1.2.1.2	Identifying the hardware improvements	5 days	Fri 13-04-18	Thu 19-04-18	19	IT Technician	£400.00
1.2.1.3	Identifying the software improvements	5 days	Fri 13-04-18	Thu 19-04-18	19	IT Technician,Database Administrator,Programmer	£1,800.00
1.2.1.4	Identifying the communications considerations	5 days	Fri 13-04-18	Thu 19-04-18	19	IT Technician,Project Manager	£1,200.00
1.2.1.5	Identification of the improvements in LAN/ WAN connectivity	4 days	Fri 20-04-18	Wed 25-04-18	20,21	IT Technician	£320.00
1.2.1.6	Identifying the improvements in support environment	3 days	Fri 20-04-18	Tue 24-04-18	20,21,22	IT Technician	£240.00
1.2.1.7	Recognise mitigation of the geographic factors	4 days	Mon 02-04-18	Thu 05-04-18	13	Ops.Dir,Project Manager	£1,344.00
1.2.1.8	Considering factors for improving IT support desk	4 days	Thu 26-04-18	Tue 01-05-18	20,21,23	Ops.Dir,Project Manager	£1,344.00
1.2.1.9	Milestone 2: Completion of Analysis	0 days	Mon 09-04-18	Mon 09-04-18	26		£0.00
1.3	Implementation	55 days	Wed 28-02-18	Tue 15-05-18			£7,960.00
1.3.1	Furnishing inside the classroom	20 days	Fri 13-04-18	Thu 10-05-18			£7,480.00
1.3.1.1	Roof Fittings	7 days	Fri 13-04-18	Mon 23-04-18	19	Roofer	£672.00
1.3.1.2	Classroom Floor Tiling	7 days	Fri 13-04-18	Mon 23-04-18	19	Floorer	£672.00
1.3.1.3	Building Plastering	5 days	Tue 24-04-18	Mon 30-04-18	31,30	Plasterer	£480.00
1.3.1.4	Setting up Electric wiring	5 days	Tue 24-04-18	Mon 30-04-18	30,31	Electrician	£480.00
1.3.1.5	Setting frames for doors and windows	3 days	Tue 24-04-18	Thu 26-04-18	30,31	Wood Machinist	£288.00
1.3.1.6	Painting	3 days	Tue 24-04-18	Thu 26-04-18	30,31	Painter and Decorator	£288.00
1.3.1.7	Setting up fans and lights	2 days	Tue 01-05-18	Wed 02-05-18	33	Electrician	£192.00
1.3.1.8	Setting up new benches and chairs	4 days	Tue 24-04-18	Fri 27-04-18	30,31	Wood Machinist	£384.00
1.3.1.9	Setting up a white board on the wall	4 days	Tue 24-04-18	Fri 27-04-18	30,31	Wood Machinist	£384.00
1.3.1.10	Setting up projector	1 day	Tue 01-05-18	Tue 01-05-18	33	Project Manager	£160.00
1.3.1.11	Setting up computer hardware system	5 days	Tue 01-05-18	Mon 07-05-18	33	IT Technician,IT support representative	£800.00
1.3.1.12	Setting up computer software system	5 days	Tue 01-05-18	Mon 07-05-18	33	IT Technician,IT support representative,Database Administrator,Programmer	£2,200.00
1.3.1.13	Connected the computers with LAN connectivity	3 days	Tue 08-05-18	Thu 10-05-18	40,41	IT support representative,IT Technician	£480.00
1.3.2	IT Support Desk	55 days	Wed 28-02-18	Tue 15-05-18			£480.00
1.3.2.1	Problem Analysts	2 days	Tue 08-05-18	Wed 09-05-18	40,41	IT support representative	£160.00
1.3.2.2	Providing Solutions	2 days	Thu 10-05-18	Fri 11-05-18	44	IT support representative	£160.00
1.3.2.3	Solving IT queries	2 days	Mon 14-05-18	Tue 15-05-18	44,45	IT support representative	£160.00
1.3.2.4	Milestone 3: Completion of Implementation	0 days	Tue 15-05-18	Tue 15-05-18	46		£0.00
1.4	Project Closure	63 days	Wed 28-02-18	Fri 25-05-18			£2,440.00
1.4.1	Project Handover	3 days	Wed 16-05-18	Fri 18-05-18	45,46	Ops.Dir,Project Manager	£1,008.00
1.4.2	QAHE authority agreement	3 days	Mon 21-05-18	Wed 23-05-18	49	Managing Director	£600.00
1.4.3	Preparation of Documentation	1 day	Thu 24-05-18	Thu 24-05-18	50	Project Manager	£160.00
1.4.4	Releasing Resources	2 days	Thu 24-05-18	Fri 25-05-18	50	Ops.Dir,Project Manager	£672.00
1.4.5	Milestone 4: Completion of Project	0 days	Fri 18-05-18	Fri 18-05-18	49		£0.00

Task Name	Expected Start
IT Infrastructure setup	Wed 28-02-18
Milestone 1: Completion of Review	Mon 09-04-18
Milestone 2: Completion of Analysis	Tue 01-05-18
Milestone 3: Completion of Implementation	Tue 15-05-18
Milestone 4: Completion of Project	Fri 18-05-18

Risk management approach

QAHE can mitigate the risks raised with the aid of a specific project methodology. There are several project methodologies which Managing Director can follow to mitigate the risks associated with the project. The online course materials available over the Internet can be managed and secured following certain regulations. The project methodology can be useful in applying such regulations. QAHE students can use mobile phones in the classroom following certain policies (Hornstein 2015). The project methodology can be helpful to make such policies. Again, the project methodology assists in mitigating the malware and virus. The teachers and students of QAHE can be able to use the IT services provided by QAHE. QAHE can also safeguard their system following appropriate project methodology. The project methodology is helpful to implement IT Governance rules. IT Governance rules assist in managing all kinds of risks. Thus Managing Director of QAHE with the assistance of project methodology can reduce risks related to deadline, budget and others.

The PRINCE2 methodology is one such methodology that can offer QAHE maximum benefits. PRINCE2 is capable of analysing risks quite early. PRINCE2 creates a Project Charter based on the Project Charter QAHE Managing Director can have a clear view of all the project aspects in details. Thus he can know the risks associated with the project quite early. The stakeholders of QAHE can come to know the full effect of a particular threat or risk. The stakeholders can even predict the long-term effect on the business (Lecomber and Tatnall 2017). PRINCE2 also offers policies following which QAHE can respond to those risks and threats. PRINCE2 detect four types of risks-

Objectives

Avoid- Removal of risk at the beginning by making necessary agreements in the project.

Reduce- PRINCE2 tries to reduce the adverse effect of the unavoidable risk to a maximum extent.

Transfer- PRINCE2 transfers the effect of risks or threats to any third party organisation.

Accept-PRINCE2 takes no action in a case where any risk is unavoidable or has zero impact.

Thus PRINCE2 enables the users to detect a risk at the early stage, and thus it restricts the consequences before it becomes irreparable.

Conclusion

It can be concluded from the above discourse that QAHE with the aid of PRINCE2 methodology can be able to refurbish the teaching rooms and the computer labs. The paper defines the project plan in details along with summary tasks and milestones. The stakeholders can get a glimpse of the overall timeline of the project activities. The stakeholders can even know the entire project budget. The stakeholders defined in the project are roofer, floorer, and decorator who will refurbish the classrooms and the computer labs. The project plan also defines IT technician, IT support representative who will take charge of installing the hardware and software system. The network engineer will configure LAN connectivity. The paper also defines the risks that QAHE can face. The risks are sharing of course materials and malware attack. PRINCE2 will help them to set up IT Governance policies in QAHE. QAHE with the assistance of PRINCE2 can be able to analyse the risks at the beginning and based on that they can mitigate all the risks, and all these have been discussed in the paper.

References

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