Modifying Delivery Techniques
You are having issues with the suppliers of the selected countertops for the Café being able to confirm their delivery time…
To keep the issue under control, I’d use the preceding strategies:
1) Modify the delivery techniques so that the countertops arrive at a lot faster and more efficient pace.
2) If the data from the providers indicate a scarcity of funds, I shall hunt for local dealers to provide the assets.
3) Vertical Integration is another viable approach for simplifying processes.
I’ll start by determining if the adjustments are within or beyond the development of the work. Also, it’s vital to learn about domestic vendors’ reputations and how long it takes them to make things before sourcing resources from them. This should allow me to make necessary adjustments to the timeframe.
The plumbers have failed to seal the sink in the back storeroom, and it is leaking across the newly laid tiles.
1) To handle the matter, I will first conduct a conference to analyse how the scenario arose and to address what vulnerabilities were not detected.
2) Once I knew this, I would contact the personnel who have been in charge of covering the sink and get their views, as well as write their thoughts and suggestions.
3) Strategic plan will be implemented in the following steps to ensure that the work is delivered on time.
1) The sink leaking issue will necessitate further financial resources and expenditures to repair and provide the owners with the rest of the building.
2) The leakage will eventually harm the recently installed tiles, necessitating the installation of new ceramic tile. It will result in higher labour costs and tile costs, that will have an influence on the entire expenditure that was originally planned.
3) The final impact will be related to the program’s schedule. To repair the tiles properly, more work and labour will be necessary, delaying the program’s ultimate date of completion.
It is important for me to create a clear perspective and strategy for the necessary changes. The strategy will also contain freshly formed responsibility matrix and breakdown frameworks, as well as any relevant information as to who will undertake additional tasks. In order to stimulate my members of the team, I also have to hold an encouragement meeting or some activities which will motivate them and assist them in staying connected with the purpose.
The water leak that occurred in question 2 has affected the wiring in the café and has caused all the electrical outlets to short circuit.
a) Outline the steps you would take to manage this situation:
- Identifying the broken cables and working with the electrical experts to determine how and where to repair these with better-quality cables while staying within the stipulated budgets.
- Subsequently, I will also use a standardised method and schedule weekly meetings with the specialists to keep track of their work and see how they’ve fixed the networks with the additional support. Supervision is an important aspect of project management (Winge, Albrechtsen and Mostue 2019), and I will adhere to it.
b) How would you accommodate the additional costs that fixing the electrical issues have raised? Who would you contact in relation to this?
The easiest way to accommodate the increased expenses that have been generated is to insist on feedback and cooperation from the café’s stakeholders involved. It also is crucial to establish a project management team you can trust to reduce the danger of cost overruns. Agile project management strategies could likewise be used to encourage adaptability while redefining the budget and schedule of the relevant project (Kovaleva 2019). The supervisor of the project, stakeholders, operations manager, and electrical technical expert must all be linked in order to keep the scenario running well.
Conducting a Conference to Analyze the Scenario
The Owner of the Café has come in contact with Covid-19 by travelling and is required to isolate for 7 days. Therefore, she will be unable to visit the site daily, as has been her routine so far.
As that of the program’s or respective development’s designated project manager, I must aim to present the owners with each and every information about resource allotment, responsibilities, cost breakup layouts, and other sensitive papers by emails. Throughout any business meeting, the proprietor will remain attached with us via a zoom meeting (Adkins & Tu, 2019), allowing her to be a part of it and furnish us with particular details or adjustments based on her concerns.
After the initiation of the pandemic, several workplaces have shifted their operations in work from home scenarios. Though issues were raised regarding flexibility and efficiency of every personnel’s yet meetings through online resources have assisted almost every organization in sustaining with their adequate business requirements. Similarly, even though the owner of the café will stay in isolation for few days but with the application of zoom meetings, google docs, and e-mails she will be able to stay connected with us. Regular updates, activity logs, resource allocation all will be shared with her at the end of the day such that she gets to know about every single activity. Whenever, she feels like sending us any feedback or raise any concern she can stay connected with us through video conferencing mediums.
The project scope declaration is by far the most significant part that will be presented with the client. Following then, inside one in relation to the start of the project development work, the project management plan will be released to her so that she can have some time in letting us know about any changes or modifications if required. On a w eekly basis, the owners will be updated on allocation of resources and demands, as well as every three days, job scheduling and work plan structures will be supplied. Every two weeks, budgetary control reports and planning processes will be provided with her to keep her informed.
There has been a fire in the marketplace where the Café is located. The building has been evacuated whilst ACT Fire Brigade attend the scene. There is no direct damage or danger to the Café.
However, as no contractors can continue working until the building is deemed safe – this causes you to lose valuable time on your project timeline.
Initially, such situations within the marketplace will make the stakeholders and investors of the café have genuine reasons for backing out. One of the major reasons behind such situations will be initiated by the technicians and contractors as they won’t feel safe under any circumstances. The very first step following such an accident is to recognise and explain the changes that are needed. WBS structures, budget control, and action plans all have to be altered such that the end product is delivered on time. I have to keep an eye on the time-sensitive operations, double-check the connections, and follow the timetables and implementation plans in order to get ahead of time.
However, to meet such requirements I need to have certain discussions with the contractors and the builders such that issues related to project timeline does not occur under any circumstances. I will have to adjust the work scheduling accordingly such that every other member of the team is able to contribute towards all the project development activities. Perhaps, this might motivate the contractors in working accordingly as feeling safe all around even after the accident.
I will also subsequently reschedule the project timeline activities and use software or tools like Gantt chart to prepare the altered plan accordingly and identify the critical paths as early as possible. The first step is to examine the program’s crucial route. It will assist me in determining which activities may be cut in order to complete the project faster. As a result, if I have not yet previously determined my critical activities, I have to determine which activities are vital to the successful completion of a project and what are not.
Because the event has indeed happened, only one conversation we can have with the suppliers and the relevant contractors is regarding how they can assist us through speeding up the work-oriented activities. I will also ensure them and support the workers with relevant expenses and encouragement for working overtime. To sustain with such additional expenses, I would have to adjust the funding’s accordingly hence, I will look to highlight the encouragement factor more such that they stay motivated. The communication strategy should be improved by using virtual means wherever possible, so that there is no delay the very next operating session. To improve the program’s productivity and adaptability, an agile scrum discussion is required. Finally, I’d like to have a team discussion about how to implement a demand sequencing inside the employment contracts.
References
Kovaleva, T., 2019, June. Assessment of success measures and challenges of the agile project management. In International Conference Cyber-Physical Systems and Control (pp. 716-725). Springer, Cham.
Winge, S., Albrechtsen, E. and Mostue, B.A., 2019. Causal factors and connections in construction accidents. Safety science, 112, pp.130-141.
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